Statutory Compliance Services for Small Businesses: PF, ESIC, PT and TDS Handled for You
Monthly deadlines, different rules in every state, and penalties when one slips. Our team handles your registrations, filings and records for teams of 5 to 100, and you get proof of every payment.
From ₹12,500 a month + GST for up to 15 employees, with payroll and your HR Manager included.
What Are Statutory Compliance Services?
Statutory compliance services take your legal duties as an employer off your desk: registering, calculating, paying, filing and keeping records. HRTailor combines payroll and statutory compliance into one service, so your PF and ESIC compliance, Professional Tax and TDS are handled together. For small businesses and startups, it works as an outsourced compliance team.
The law covers PF, ESIC, gratuity, bonus, minimum wages, maternity benefit, contract labour, POSH and data protection, plus state rules like Professional Tax and the Shops and Establishments Act. In a growing company, all of this usually lands on the founder or an HR person who already has a full-time job.
New to the topic? Read what statutory compliance in HR means and how it differs in statutory vs regulatory vs contractual compliance.
What HRTailor's Statutory Compliance Services Include
Registration, monthly filings, annual returns and notices, handled by one team. Your HR policies and records stay current with the law, so they hold up in an inspection or audit.
Statutory Registration & Setup
Fresh PF, ESIC, Professional Tax, Shops and LWF registrations when you start out or move into a new state. We prepare the documents, file online and follow up until every certificate is in hand.
Monthly Compliance Calendar
One calendar that tracks every filing deadline across all your statutes, with reminders 7, 3 and 1 day before each due date: PF and ESIC by the 15th, TDS by the 7th, PT as per your state.
Periodic & Annual Returns
Quarterly TDS returns (Form 138, formerly Form 24Q) with reconciliation against Form 26AS, monthly PF returns (ECR), LWF contributions, Shops Act renewal, and annual TDS certificates in Form 130 (formerly Form 16).
Compliance Audit & Gap Assessment
For every new client we check registration status, past filings, contribution accuracy, records and any open notices or penalties, so you know exactly where you stand.
Inspection & Notice Handling
If an inspection happens or a notice arrives, we prepare the documents, deal with inspectors and draft the response.
New Labour Code Readiness
The four Labour Codes have been in force since 21 November 2025. They change how wages are defined, which affects PF, ESIC and gratuity, and state rules are still rolling out. We review your salary structure and registrations against them.
How HRTailor Delivers Statutory Compliance: 4 Steps
Onboarding review
When you join, we review your registrations, past filings, contribution accuracy, records and any open notices, so we know what to fix first.
We fix the gaps
Missed filings, under-contributions and pending registrations get sorted. Critical penalty risks are addressed in the first week.
We set you up
PF and ESIC rates, Professional Tax slabs, TDS rules and Labour Welfare Fund schedules go into your cloud HRMS, state by state.
We file, you get proof
Each month we work out contributions, prepare challans and file on the government portals. Every quarter we review status, rule changes and any growth in headcount or new locations.
Proof every month, not just a promise
200+ small businesses across India use HRTailor. Here is what you can see for yourself:
- Challans with payment proof. PF ECR and challan, ESIC, Professional Tax and Labour Welfare Fund, state by state.
- TDS on record. Monthly deposits, quarterly returns in Form 138 and annual certificates in Form 130.
- One compliance calendar. Every due date, with reminders 7, 3 and 1 day before.
- Audit-ready records. Registers and documents kept ready for an inspection, an investor or a buyer.
- A quarterly review. Filing status, rule changes, and what your growth or a new location changes.
- A dedicated HR Manager. One person who knows your account, backed by 5 to 6 HR executives.
Statutory Compliance Services Pricing
Compliance comes with the With Compliance plan, from ₹12,500 a month + GST for up to 15 employees. Payroll and your HR Manager are included.
Without Compliance
Base ₹10,000/mo (up to 15 emp) · then ₹400/emp
₹20,000₹10,000 / month + GST
≈ ₹30,000 billed in advance
- Dedicated Online HR Manager
- 5 to 6 HR Executives backing your account
- Cloud HRMS (included)
- HR Setup: policies, letters, salary structure
- Monthly Payroll & TDS through HRMS
- Onboarding, grievance, queries, attendance
With Compliance
Base ₹12,500/mo (up to 15 emp) · then ₹500/emp
₹25,000₹12,500 / month + GST
≈ ₹37,500 billed in advance
- Everything in ‘Without Compliance’
- PF / ESIC / PT challan processing
- Statutory filings & registers
- Compliance calendar & reminders
- Audit-ready documentation
Why outsource statutory compliance?
The right compliance partner gives you a dedicated team that monitors every deadline across PF, ESIC, PT, TDS and LWF, not a generic payroll software with a compliance module bolted on.
You also get real visibility: a compliance calendar, filing confirmations and audit-ready records, not a black box where you hope nothing was missed.
HRTailor’s compliance service is built around those three things: proactive monitoring, on-time filing and complete transparency.
Understanding India's Statutory Compliance Framework
Here is the list of statutory compliance every Indian employer should know, from central laws to state rules. We handle all six.
Employees' Provident Fund (EPF)
PF applies once you have 20 employees. Employer and employee each contribute 12% of PF wages (basic plus DA), with the PF wage ceiling at ₹25,000 a month from 17 September 2026. The monthly ECR is filed on the EPFO portal by the 15th.
Employee State Insurance (ESIC)
ESIC covers employees whose wages are up to ₹21,000 a month (₹25,000 for persons with disability) in units with 10 or more staff. Since 21 November 2025 this is checked on wages (basic plus DA, counted as at least half of gross pay), not on gross pay. Employer pays 3.25% and employee 0.75%, deposited by the 15th each month.
Professional Tax (PT)
Professional Tax is a state tax with its own slabs and due dates. It cannot exceed ₹2,500 a year per employee in any state. Not every state charges it, and those that do have their own portal and filing format.
Tax Deducted at Source (TDS)
Employers deduct TDS on salaries based on each employee's estimated annual income and tax slab. It is deposited by the 7th every month, with quarterly returns in Form 138 (Form 24Q until 31 March 2026).
Labour Welfare Fund (LWF)
The Labour Welfare Fund is a state fund with different rates. Maharashtra collects it twice a year (₹75 from the employer, ₹25 from the employee). Late payment adds penalties and interest.
Shops and Establishments Act
Each state has its own Shops and Establishments Act, with its own registration rules and time limits. It sets working hours, weekly offs, overtime, leave and conditions of service.
Is PF and ESIC mandatory for my business?
Small business owners ask this more than anything else. The short answer depends on headcount, not on the type of company:
- PF: mandatory once you employ 20 or more people. Below 20, you can register voluntarily, which many startups do to attract staff.
- ESIC: mandatory at 10 or more employees, covering staff whose wages are ₹21,000 a month or less.
- Proprietorships and partnerships: the same thresholds apply. A proprietorship with 20 employees needs PF just like a private limited company.
- Professional Tax and Shops and Establishments: usually from your first employee, depending on the state.
Not sure what applies to you? Tell us your team size and states, and we will tell you what we will handle.
Consequences of Statutory Non-Compliance in India
A missed date costs more than the amount you were late on. Interest and damages build up every month, and most of it can be avoided by filing correctly and on time.
PF Penalties
Interest at 12% p.a. on delayed deposits, damages that the law caps at the amount of the arrears, and fines or prosecution for serious or repeated defaults under the Code on Social Security.
ESIC Penalties
Interest at 12% p.a. on delayed contributions, plus damages and fines or prosecution for persistent defaults under the Code on Social Security.
TDS Penalties
Late filing fee of ₹200 per day, penalty ranging from ₹10,000 to ₹1,00,000, and interest at 1.5% per month for delayed deposit.
PT & Shops Act
These are state laws, so interest, penalties and fines differ from one state to the next. We track the rules for each state you operate in.
HR compliance services beyond PF and ESIC
Statutory filings are only part of HR compliance. Small businesses also carry registers, policies and committees under the Labour Codes:
- Appointment letters for every employee, now required under the OSH Code.
- POSH: an Internal Committee once you have 10 or more employees.
- Registers and returns in the formats the Codes prescribe, kept ready for inspections.
- Minimum wages checked against the current state rate at every revision.
- Contract workers: checking that your contractors pay their PF, ESIC and wages on time.
See our labour law compliance services for the full list.
Who Needs Statutory Compliance Services?
Every company operating in India with even a single employee has statutory obligations. However, the need for professional compliance management is especially acute for:
- Startups reaching the 10 to 20 employee threshold: PF becomes mandatory at 20 employees and ESIC at 10 employees. Crossing these thresholds triggers registration obligations that many startups are unaware of.
- Companies expanding to new states: Each new state means new PT registrations, Shops and Establishments Act compliance, and potentially different LWF obligations.
- Businesses that have received compliance notices: If you have received a notice from the PF Commissioner, ESIC authority, or Income Tax Department, HRTailor can remediate existing issues while establishing systems to prevent recurrence.
- Companies preparing for due diligence: Investors and acquirers scrutinise statutory compliance during due diligence. Clean records make that review easier.
- Businesses with high employee turnover: Frequent employee exits create compliance complexity around PF transfers, ESIC continuation, and final settlement calculations.
Not ready to talk? Start with these
HR Audit Checklist
Check your registrations, filings, registers and policies yourself before an inspection, or let us take it over.
PF & ESIC Registration Kit
Thresholds, documents and step-by-step EPFO and ESIC registration for small businesses crossing 10 or 20 employees.
State HR Compliance Calendar 2026
Every PF, ESIC, PT, LWF and TDS due date for the year in your state. Pick your state below.
Appointment Letter Template
An editable appointment letter for Indian employers. Written appointment letters are now required for every employee under the OSH Code.
POSH Setup Kit
Policy template, Internal Committee set-up and complaint process for workplaces with 10 or more employees.
Let us handle your compliance
Tell us about your team and states, and we will send your price and how we take over your filings.
Statutory compliance across India
We manage PF, ESIC, professional tax, TDS and labour law compliance for teams in every major Indian city, and remotely for companies hiring across multiple states.
Frequently asked questions.
Reviewed by the HRTailor compliance team. Last updated: November 2026.