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HR Outsourcing
Joining formalities, employment letters, attendance, leave and exits, run to a standard that suits both a Salt Lake tech team and a Burrabazar trading floor.
📍 Kolkata, West Bengal
HR AND PAYROLL OUTSOURCING, KOLKATA
HR and Payroll Outsourcing in Kolkata
HRTailor runs HR and payroll for Kolkata startups and SMEs with 5 to 100 employees. A dedicated HR Manager and a small HR team handle your payroll, PF, ESIC, West Bengal Professional Tax, onboarding and exits for teams across Kolkata, Salt Lake, New Town and Howrah, fully online, from ₹10,000 a month.
West Bengal compliance coveredPF, ESIC, Professional Tax and Labour Welfare Fund filed on time for your Kolkata team.
022 4896 7640Call us Mon to Fri, 9:30 am to 6:30 pm
Fully online in KolkataRun from our Mumbai office through the Cloud HRMS, digital signatures and scheduled calls.
5 to 100 employeesPlans from ₹10,000 a month. No hidden fees.
BY THE NUMBERS
The essentials, up front .
200+
Startups & SMEs served across India
₹10K
Starting price per month + GST
3 wk
From signup to fully operational
0
Hidden fees, ever
WHY OUTSOURCE IN KOLKATA
Why do Kolkata companies outsource HR and payroll?
In short
HR outsourcing means a specialist firm runs your people processes for a fixed monthly fee: payroll, statutory filings, onboarding, employee records, policies and exits. For a Kolkata company with 5 to 100 employees, it replaces a full-time HR hire with a dedicated HR Manager, a small team that covers leave and month-end, and a Cloud HRMS, matching the cost to the actual workload.
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A fixed cost that fits the workload
Kolkata businesses watch fixed costs closely. HR work is real but uneven across the month, and rarely enough to justify a full salary plus software. A monthly plan matches the cost to the work.
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Two business cultures, one need
Trading and manufacturing houses around Burrabazar and Dalhousie are formalising records for banks, tenders and handovers. IT firms in Salt Lake Sector V and New Town want modern HR from day one. Both need reliable people paperwork.
03
West Bengal rewards discipline
Professional Tax, half-yearly Labour Welfare Fund, shop and establishment registration and a labour culture where documents matter in a dispute. Casual HR shows up as notices, interest and stalled negotiations.
HR SERVICES
HRTailor's HR services in Kolkata
Four pieces that together replace an HR department:
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Payroll Outsourcing
Monthly payroll with West Bengal deductions applied correctly, salary registers kept, payslips through self-service and annual TDS certificates ready at year end.
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Virtual HR Manager
A named HR professional who learns your business, advises on policies and handles sensitive conversations such as grievances, warnings and separations.
04
Cloud HRMS
Attendance, leave, documents and payslips in one system. Often the first HR software a long-established Kolkata firm has used, set up so the switch is painless.
PAYROLL
Payroll outsourcing services in Kolkata
HRTailor runs end-to-end payroll for Kolkata companies with 5 to 100 employees, from salary processing and payslips to West Bengal Professional Tax, PF and ESIC filings and TDS. Every payroll cycle is processed by the 7th of the month.
What is included
- Monthly salary processing and payslips
- West Bengal Professional Tax and Labour Welfare Fund deductions
- PF and ESIC registration, monthly returns and challans
- Quarterly TDS returns in Form 138 (formerly Form 24Q)
- Annual TDS certificates in Form 130 (formerly Form 16)
- Reimbursements, arrears, bonus and full and final settlement
How it works, month by month
- 1Inputs
Your HR Manager collects attendance, leave, joiners, exits and changes from the HRMS.
- 2Processing
Salaries are calculated with PF, ESIC, Professional Tax, Labour Welfare Fund and TDS applied per employee.
- 3Your approval
You review one payroll summary. Nothing is paid without your sign-off.
- 4Payment
We prepare the bank transfer file and payslips reach employees through the HRMS.
- 5Filings
PF, ESIC, Professional Tax and TDS returns are filed on time and challans saved for you.
COST
How much does HR outsourcing cost in Kolkata?
HRTailor plans start at ₹10,000 a month plus GST for a small team, and the price grows with headcount and scope. There are no hidden fees. Most Kolkata SMEs compare three options before they decide:
| In-house HR executive | Payroll software only | HRTailor (managed HR) | |
|---|---|---|---|
| Who runs payroll and filings | One employee | You or your accountant | A dedicated HR Manager and team |
| West Bengal PT, LWF and shop registration | Depends on the person's experience | Calculated, but you file and track | Tracked, filed and updated for you |
| Onboarding, policies, employee queries and exits | Yes | No | Yes |
| Cover during leave or resignation | No | Not applicable | Yes, the team covers |
| Monthly cost | A full salary plus PF, ESIC and a seat | Per-employee licence, plus your time | From ₹10,000 a month + GST |
See the full pricing or book a free call for a quote for your headcount.
BUSINESS DISTRICTS
Areas we serve in Kolkata: Dalhousie to New Town
Wherever your Kolkata business sits, the engagement is the same: one manager, one system, one fee.
Dalhousie / BBD Bagh
The traditional corporate core: banks, shipping agents and head offices that have anchored the city's commerce for over a century.
Park Street & Camac Street
Professional firms, agencies and corporate offices in the city's front-of-house commercial district.
Salt Lake Sector V
The IT and ITeS hub: services companies, product teams and captive centres competing nationally for talent.
New Town / Rajarhat
The startup and new-office belt, where growing teams hit their first HR wall around hire number fifteen.
Burrabazar
One of Asia's largest wholesale trading areas, with firms formalising payroll and employment records for the first time.
The Howrah belt
Engineering workshops and manufacturing units across the river, where worker registers and factory records are a daily discipline.
We also work with businesses in Ballygunge, Gariahat, Esplanade, Behala, Dum Dum, Barasat, Bidhannagar, Dankuni and across the Kolkata Metropolitan Area.
INDUSTRIES
Industries we serve in Kolkata
Few Indian cities span this range, from heritage trades to modern services in one market:
IT, ITeS & Startups
Competitive salary structures, notice-period discipline and modern leave policies for Sector V services firms and New Town startups holding on to engineers courted by other metros.
Trading & Distribution
Incentive-linked payroll, depot and field-staff records, and clean employment documents for wholesale houses and Eastern India distributors run from Burrabazar and beyond.
Engineering & Manufacturing
Contract labour paperwork, shift payroll and statutory registers for the Howrah-side workshops and fabrication units that still form Bengal's industrial spine.
Tea, Jute & Heritage Trades
Head-office HR for firms in the tea auction and jute ecosystems: businesses with decades of history now bringing employment practices up to current law.
WEST BENGAL COMPLIANCE
Statutory compliance for West Bengal
State rules plus the central framework, kept current so nothing reaches you as a surprise:
| Rule | What HRTailor does | Key dates |
|---|---|---|
| Professional Tax | Enrolment and registration, the correct monthly deduction for each employee at the currently notified slab, payment and returns on the state portal. | Every payroll run |
| Labour Welfare Fund | Deducts the employee share and adds the employer share, which is ten times larger in West Bengal, then files and pays online. | Deducted 30 June and 31 December; paid by 15 July and 15 January |
| Shops and Establishments | Registration, renewals and the registers the West Bengal Shops and Establishments Act, 1963 expects, kept audit-ready. | At start and at each renewal |
| Minimum wages | Checks every salary against West Bengal's zone-wise rates for Kolkata and district towns after each revision. See the October 2026 minimum wage update. | Every notified revision |
| PF, ESIC, TDS and Labour Codes | Runs the central framework on one compliance calendar with one team. | Monthly and quarterly |
More detail: West Bengal labour law compliance guide.
WHY HRTAILOR
Why choose HRTailor in Kolkata
Fully online
Payroll, filings, letters and queries run through the Cloud HRMS and digital signatures. No office visit needed.
Old firms welcome
We build records, salary structures and registers from whatever exists today, at a pace that does not disrupt the business.
Puja bonus planned
Statutory bonus is worked out and scheduled into the right payroll before Durga Puja, with the bonus register kept.
Less than one HR salary
Plans from ₹10,000 a month for a full HR department, with the price agreed up front.
State rules tracked
West Bengal notifications are checked and applied from the right payroll cycle, without you asking.
THE MATH, HONESTLY
One HR Manager, or a full HR team for less?
In-house HR Manager
₹8 to 15 LPA
Plus benefits, months of hiring and the risk of a wrong hire. One person, no cover when they are on leave.
vs
HRTailor HR team
₹10,000/month
From, plus GST. A dedicated HR Manager, a team of 5 to 6 and a Cloud HRMS, with no hiring risk.
- No lock-in beyond your 6-month term
- Dedicated HR Manager from day one
- Cancel anytime after the term
Also serving across West Bengal → West Bengal HR outsourcing
FAQS
Common questions from Kolkata .
HRTailor plans start at ₹10,000 a month plus GST for a small team. The final price depends on headcount and on whether you need payroll only or a full HR department. Every charge is listed on our pricing page, and you get a written quote after a free call.
Yes. Many Kolkata employers pay the annual statutory bonus before Durga Puja. We check which employees are eligible, calculate the amounts under the statutory bonus rules, schedule the payout into the right payroll and keep the bonus register up to date.
No. We serve Kolkata businesses fully online from our Mumbai office. Payroll, filings, letters and employee queries all move through the Cloud HRMS, digital signatures and scheduled calls.
Yes. We work with companies across Kolkata and its surroundings, including Salt Lake Sector V, New Town, Park Street, Burrabazar and the Howrah belt. One engagement covers all your sites in West Bengal.
Yes, it is one of our most common Kolkata engagements. We build employment records, salary structures and registers from whatever exists today, at a pace that does not disrupt the business.
We do: enrolment and registration where needed, the correct deduction every month and payments and returns on the state portal. The HRTailor compliance team tracks West Bengal notifications and applies changes from the right cycle.
About three weeks from signup to fully operational: records gathered, registrations checked, the HRMS configured and your first cycle processed. Month-end timing can be planned so employees never notice the switch.
Sensible HR at a sensible price, Kolkata .
Thirty minutes, real numbers, and a clear answer by the end of the week.