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HR Outsourcing
Appointment letters, joining files, attendance, leave and exits, with particular care for family businesses formalising employment practices for the first time.
📍 Ahmedabad, Gujarat
HR AND PAYROLL OUTSOURCING, AHMEDABAD
HR and Payroll Outsourcing in Ahmedabad
HRTailor runs HR and payroll for Ahmedabad startups, family businesses and SMEs with 5 to 100 employees. A dedicated HR Manager, a small HR team and a Cloud HRMS handle payroll, PF, ESIC, Gujarat Professional Tax, onboarding and exits for offices on SG Highway and units in GIDC estates, fully online, from ₹10,000 a month.
Gujarat compliance coveredPF, ESIC, Professional Tax and Labour Welfare Fund filed on time for your Ahmedabad team.
022 4896 7640Call us Mon to Fri, 9:30 am to 6:30 pm
Fully online in AhmedabadRun from our Mumbai office through the Cloud HRMS, digital signatures and scheduled calls.
5 to 100 employeesPlans from ₹10,000 a month. No hidden fees.
NO FINE PRINT
Straight numbers, straight talk .
200+
Startups & SMEs served across India
₹10K
Starting price per month + GST
3 wk
From signup to fully operational
0
Hidden fees, ever
WHY OUTSOURCE IN AHMEDABAD
What is HR outsourcing, and why do Ahmedabad companies use it?
In short
HR outsourcing means a specialist firm runs your people processes for a fixed monthly fee. For an Ahmedabad business with 5 to 100 employees, HRTailor provides a dedicated HR Manager, a small HR team and a Cloud HRMS that together handle payroll, PF and ESIC returns, Gujarat Professional Tax and Labour Welfare Fund, appointment letters, attendance, leave, policies, employee queries and exits. It replaces the usual setup where the accountant runs salaries, a senior manager signs letters and the owner settles disputes. Plans start at ₹10,000 a month plus GST, which is less than one in-house HR hire, and the service runs fully online from our Mumbai office. It suits family businesses, SG Highway offices and GIDC units that have outgrown spreadsheets but do not need a full HR department of their own. Companies above about 100 employees, or those who only want software, are usually better served by a larger payroll firm or a software-only tool.
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HR is nobody's job
The accountant runs salaries, a senior manager signs letters and the owner settles disputes. It works at fifteen people and starts costing money at forty, usually when a bank, a big customer audit or the next generation asks for proper records.
02
Factory and office rules differ
A textile processor, a pharma unit in Vatva, a chemicals plant in Naroda GIDC and an SG Highway IT office each face different rules. Few in-house generalists cover that range; our team model does.
03
Arithmetic Ahmedabad respects
One fixed monthly fee for a complete, accountable HR function, instead of a salary, software licences and consultant fees that add up to several times more.
HR SERVICES
What does HRTailor do for Ahmedabad businesses?
Four functions, one subscription, delivered by a team that does this all day:
02
Payroll Outsourcing
Staff and worker payroll run together: Gujarat deductions applied, shift and overtime handled for units, and payslips plus annual TDS certificates delivered without reminders.
03
Statutory Compliance
Gujarat registrations, returns, registers and renewals alongside PF, ESIC and TDS, tracked by the HRTailor compliance team so an inspection is uneventful.
04
Cloud HRMS
One system replacing the salary spreadsheet, the leave register and the letters folder, for teams across the city and its industrial estates.
HR SOFTWARE OR MANAGED HR?
HR software or managed HR: which does an Ahmedabad SME need?
The short answer
HR and payroll software, such as the HRMS tools sold to Ahmedabad companies, calculates salaries, tracks attendance and leave and produces payslips and challans. It does not run itself: someone in your company still has to enter changes, check the numbers, file PF, ESIC, Professional Tax and TDS returns on time, answer employee questions and handle joiners and exits. If you already have an experienced HR or accounts person with time to spare, software alone can be enough. If you do not, managed HR is usually the better fit. HRTailor includes a Cloud HRMS with biometric attendance integration, leave tracking, employee self-service payslips and document storage, and adds a dedicated HR Manager and team who operate it, file every return and handle your people. You pay one plan from ₹10,000 a month plus GST, with no separate software licence.
What the HRMS does
Biometric attendance integration, leave balances, employee self-service payslips, letters and documents in one place, on web and mobile.
What our team does
Runs payroll, files PF, ESIC, Professional Tax and TDS, issues letters, answers employee queries and handles exits and full and final settlement.
What it costs you
One plan from ₹10,000 a month plus GST, with no separate licence fee. See how HRMS setup works.
PAYROLL
How do payroll outsourcing services in Ahmedabad work?
HRTailor runs end-to-end payroll for Ahmedabad companies with 5 to 100 employees, staff and workers together, from salary processing and payslips to Gujarat Professional Tax, PF and ESIC filings and TDS. Every payroll cycle is processed by the 7th of the month.
What is included
- Monthly salary processing and payslips for staff and workers
- Gujarat Professional Tax and Labour Welfare Fund deductions
- PF and ESIC registration, monthly returns and challans, with PF coverage applied up to the new ₹25,000 monthly wage ceiling (from 17 September 2026)
- Shift, overtime and contract worker wages for units
- Quarterly TDS returns in Form 138 (formerly Form 24Q) and annual TDS certificates in Form 130 (formerly Form 16)
- Diwali bonus, arrears, reimbursements and full and final settlement
How it works, month by month
- 1Inputs
Your HR Manager collects attendance, leave, overtime, joiners, exits and changes from the HRMS.
- 2Processing
Salaries and wages are calculated with PF, ESIC, Professional Tax, Labour Welfare Fund and TDS applied per employee.
- 3Your approval
You review one payroll summary. Nothing is paid without your sign-off.
- 4Payment
We prepare the bank transfer file and payslips reach employees through the HRMS.
- 5Filings
PF, ESIC, Professional Tax and TDS returns are filed on time and challans saved for you.
COST
How much does HR outsourcing cost in Ahmedabad?
The short answer
HRTailor plans for Ahmedabad businesses start at ₹10,000 a month plus GST for a small team. That covers a dedicated HR Manager, monthly payroll for staff and workers, PF, ESIC, Professional Tax, Labour Welfare Fund and TDS filings, HR letters and policies, employee queries, exits and the Cloud HRMS. The price rises with headcount and with extras such as multi-state teams or a large contract workforce, and you get a written quote before you sign. By comparison, an in-house HR Manager typically costs ₹8 to 15 lakh a year plus benefits, and a single person gives no cover during leave or resignation. Payroll software alone is cheaper per employee but leaves the filing and employee work with you. There are no hidden fees: every charge is listed on our pricing page.
Most Ahmedabad businesses compare three options before they decide:
| In-house HR executive | HR or payroll software only | HRTailor (managed HR) | |
|---|---|---|---|
| Who runs payroll and filings | One employee | You or your accountant | A dedicated HR Manager and team |
| Gujarat PT, LWF and shop or factory rules | Depends on the person's experience | Calculated, but you file and track | Tracked, filed and updated for you |
| Onboarding, policies, employee queries and exits | Yes | No | Yes |
| Cover during leave or resignation | No | Not applicable | Yes, the team covers |
| Monthly cost | A full salary plus PF, ESIC and a seat | Per-employee licence, plus your time | From ₹10,000 a month + GST |
See the full pricing or book a free call for a quote for your headcount.
AREAS WE SERVE
Which areas of Ahmedabad do we serve? SG Highway to Sanand
Offices and units across the city run on the same engagement: one manager, one system, one fee.
SG Highway & Prahlad Nagar
IT, finance and service offices along the city's main business corridor, including Bodakdev, Thaltej and Satellite.
Navrangpura & Ashram Road
Established firms, traders and professional offices in the older commercial heart, including CG Road and Vastrapur.
Vatva & Naroda GIDC
Pharma, chemicals and engineering units with shift payroll, worker registers and factory-side records.
Odhav & Changodar
Manufacturing and warehousing belts where contract labour and overtime payroll need tight records.
Sanand
Automotive and component suppliers with apprentices, contract workforce and statutory registers.
Gandhinagar & GIFT City
New offices and finance firms a short drive north, setting up modern HR from the first hire.
INDUSTRIES
Which Ahmedabad industries do we work with?
The city's economic engine rooms, and what we handle in each:
Textiles & Apparel
Worker records, shift wages and factory registers for the mills, processing houses and garment units that earned Ahmedabad its Manchester of India name.
Pharmaceuticals & Chemicals
Round-the-clock shift payroll, training and safety documentation, and audit-ready employee files for plants in the Vatva and Naroda GIDC estates.
Engineering & Automotive
Contract workforce paperwork, apprentice records and statutory registers for component makers and suppliers in the Sanand belt.
IT, Finance & New Economy
Modern policies, clean CTC structures and professional documents for SG Highway offices and firms building around GIFT City.
GUJARAT COMPLIANCE
Which labour laws apply to employers in Ahmedabad and Gujarat?
Business-friendly does not mean compliance-free. Here is what we keep current for Ahmedabad employers:
| Rule | What HRTailor does | Key dates |
|---|---|---|
| Professional Tax | Employer registration, the correct monthly deduction for employees above the notified salary threshold, payments and returns. | Every payroll run |
| Labour Welfare Fund | Deducts the employee share and adds the employer share for each half-year, then files and pays. | Half-yearly, for June and December |
| Shops and Establishments Act, 2019 | Registration for establishments with 20 or more workers (10 before the amendment in force from 16 December 2025); a simple intimation to the Inspector for smaller ones. Registration stays valid until ownership or business changes. | Within 60 days of starting |
| Factory units in GIDC estates | Classifies whether a unit falls under factory rules instead of the Shops Act, then keeps the right licences and registers. | Before the first filing |
| Minimum wages | Checks staff and worker pay against Gujarat's notified rates after every revision. See the October 2026 minimum wage update. | Every notified revision |
| PF, ESIC, TDS and Labour Codes | Runs the central framework on one compliance calendar with one team. | Monthly and quarterly |
Ahmedabad payroll compliance calendar
| When | What is due | Who handles it |
|---|---|---|
| By the 7th of each month | TDS deducted from salaries in the previous month deposited | HRTailor |
| By the 15th of each month | PF and ESIC contributions and monthly returns for the previous month | HRTailor |
| Every month | Gujarat Professional Tax deducted and paid | HRTailor |
| Every quarter | TDS return on salaries in Form 138 (formerly Form 24Q) | HRTailor |
| June and December | Gujarat Labour Welfare Fund half-yearly contribution | HRTailor |
| Once a year | TDS certificates to employees in Form 130 (formerly Form 16) and statutory bonus | HRTailor |
Sources, checked 27 October 2026: Gujarat Shops and Establishments (Regulation of Employment and Conditions of Service) Act, 2019, section 1(3), as amended by the Gujarat Shops and Establishments (Amendment) Act, 2026 (in force from 16 December 2025); Ministry of Labour and Employment notification S.O. 5109(E) of 17 September 2026 (PF wage ceiling ₹25,000); Income Tax Department form notes for Form 130 and Form 138. More detail: Gujarat labour law compliance guide.
WHY HRTAILOR
Why do Ahmedabad businesses choose HRTailor?
Family-business fluency
We formalise HR during growth and generational handovers without disturbing the culture that built the company.
Factory and office together
The Vatva unit and the SG Highway office run on one plan, each under its correct rules.
Diwali bonus planned
Statutory bonus worked out and scheduled into the right payroll before Diwali, with the bonus register kept.
Less than one HR salary
Plans from ₹10,000 a month for a complete HR function, software included.
Fully online
Digital signatures, the Cloud HRMS and scheduled calls. Nobody needs to visit anybody.
THE MATH, HONESTLY
One HR Manager, or a full HR team for less?
In-house HR Manager
₹8 to 15 LPA
Plus benefits, months of hiring and the risk of a wrong hire. One person, no cover when they are on leave.
vs
HRTailor HR team
₹10,000/month
From, plus GST. A dedicated HR Manager, a team of 5 to 6 and a Cloud HRMS, with no hiring risk.
- No lock-in beyond your 6-month term
- Dedicated HR Manager from day one
- Cancel anytime after the term
Also serving across Gujarat → Gujarat HR outsourcing · Surat
FAQS
What Ahmedabad businesses ask first .
HRTailor plans start at ₹10,000 a month plus GST for a small team, with the Cloud HRMS included. The final price depends on headcount and on whether you need payroll only or a full HR department. Every charge is listed on our pricing page, and you get a written quote after a free call.
Software only calculates. Someone still has to run payroll, file PF, ESIC and Professional Tax, issue letters and handle employees. With HRTailor you get the Cloud HRMS and the HR team that runs it, for one monthly fee.
No. The service is fully online, run from our Mumbai office. Payroll, filings, letters and employee support move through the Cloud HRMS, digital signatures and scheduled calls.
Often not. Manufacturing units usually fall under factory rules instead, with different licences, registers and deadlines. Getting this wrong means following the wrong compliance calendar, so we settle it before filing anything for you.
Yes, for many teams. From 17 September 2026 the wage ceiling for mandatory PF coverage rose from ₹15,000 to ₹25,000 a month, so employees earning up to ₹25,000 must now be covered. We check every employee against the new ceiling, update contributions from the right month and file the returns.
Yes. Many Ahmedabad businesses pay the annual bonus before Diwali. We check which employees are eligible, calculate the statutory amounts, schedule the payout into the right payroll and keep the bonus register up to date.
Yes. We introduce letters, records and payroll structure in stages, keep the owner in control of every decision, and use a simple documented process instead of big-company ritual.
About three weeks from signup to fully operational: registrations checked, staff and worker payroll set up, the HRMS configured and your first cycle run. Factory-heavy setups sometimes use a few extra days within that window for register work.
Good business sense, applied to HR .
A short call, a fixed quote, and you decide with the full picture in hand.