01
HR Outsourcing
The full employee lifecycle: offer letters, joining kits, attendance and leave, grievances and relieving formalities, for teams that hire fresh graduates one quarter and senior engineers the next.
📍 Pune, Maharashtra
HR AND PAYROLL OUTSOURCING, PUNE
HR and Payroll Outsourcing in Pune
HRTailor runs HR and payroll for Pune startups and SMEs with 5 to 100 employees. A dedicated HR Manager, a small HR team and a Cloud HRMS handle payroll, PF, ESIC, Maharashtra Professional Tax, onboarding and exits for IT teams in Hinjawadi and Kharadi and plants in Chakan and Pimpri-Chinchwad, fully online, from ₹10,000 a month.
Maharashtra compliance coveredPF, ESIC, Professional Tax and Labour Welfare Fund filed on time for your Pune team.
022 4896 7640Call us Mon to Fri, 9:30 am to 6:30 pm
Fully online in PuneRun from our Mumbai office through the Cloud HRMS, digital signatures and video calls.
5 to 100 employeesPlans from ₹10,000 a month. No hidden fees.
PROOF, NOT PROMISES
The numbers behind the service .
200+
Startups & SMEs served across India
₹10K
Starting price per month + GST
3 wk
From signup to fully operational
0
Hidden fees, ever
THE PUNE CASE
What is HR outsourcing, and why do Pune companies use it?
In short
HR outsourcing means a specialist firm runs your people processes for a fixed monthly fee. For a Pune company with 5 to 100 employees, HRTailor provides a dedicated HR Manager, a small HR team and a Cloud HRMS that together handle payroll, PF and ESIC returns, Maharashtra Professional Tax and Labour Welfare Fund, offer and appointment letters, attendance, leave, policies, employee queries and exits. It suits Pune well because many companies run two kinds of payroll at once: CTC-based salaries for IT and office teams in Hinjawadi, Kharadi or Baner, and shift and overtime wages for plant teams in Chakan or Pimpri-Chinchwad. Plans start at ₹10,000 a month plus GST, which is less than one in-house HR hire, and the service runs fully online from our Mumbai office. Companies above about 100 employees, or those who only want software or recruitment, are usually better served by a large payroll firm, an HRMS tool or a staffing agency.
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Two engines, one HR team
The IT and GCC corridor hires graduates in batches and runs hybrid policies. The automotive belt runs shifts and contract workforces. Few in-house generalists know both; many Pune companies need both handled at once.
02
A student city means volume
Pune's colleges release a wave of first-job candidates every year. Offer letters, background checks, induction paperwork and early exits arrive in volume, and slow HR loses credibility with young teams.
03
More than one location
A Kharadi office and a Bhosari unit are separate establishments, each with its own registration and records, on top of state rules and the central PF, ESIC and Labour Code stack.
WHAT WE RUN
What does HRTailor do for Pune businesses?
Every engagement is delivered online by a dedicated HR Manager and the team behind them:
02
Payroll Outsourcing
IT-style CTC payrolls and shift-based factory payrolls in the same monthly run, with Maharashtra deductions applied and payslips and annual TDS certificates on schedule.
03
Statutory Compliance
Registrations, returns and registers for every Pune establishment and the state framework, kept by the HRTailor compliance team and never left to memory.
04
Cloud HRMS
Shift rosters for plants, self-service and digital documents for office teams, leave workflows and live dashboards, whether your people sit in Baner or on a Chakan line.
CHOOSING A PARTNER
How do you choose the best HR outsourcing firm in Pune?
The short answer
The best HR outsourcing firm for a Pune company depends on what you need done. Staffing and recruitment agencies are best when the main job is hiring. Large payroll processors suit companies with hundreds of employees and their own HR team. HRMS software suits companies that already have someone to run payroll and filings. Managed HR firms such as HRTailor suit startups and SMEs with 5 to 100 employees that want the whole HR function run for them. Before you sign, check five things: who exactly runs your payroll and files PF, ESIC, Professional Tax and TDS; whether the firm handles both office and shift payroll if you have a plant; whether a named HR Manager is assigned; whether the price is fixed and published; and how quickly you go live. Ask for a written scope and a sample monthly payroll report.
| Type of provider | Best for | What you still do yourself |
|---|---|---|
| Staffing or recruitment agency | Hiring volumes of people | Payroll, compliance and day-to-day HR |
| Large payroll processor | Companies with hundreds of employees | HR letters, policies, employee issues |
| HRMS or payroll software | Teams with an experienced HR person | Running payroll, filings and employee work |
| Managed HR (HRTailor) | Startups and SMEs with 5 to 100 employees | Approve payroll and make people decisions |
PAYROLL
How do payroll outsourcing services in Pune work?
HRTailor runs end-to-end payroll for Pune companies with 5 to 100 employees, office and plant teams together, from salary processing and payslips to Maharashtra Professional Tax, PF and ESIC filings and TDS. Every payroll cycle is processed by the 7th of the month.
What is included
- CTC payroll for office teams and shift, overtime and contract wages for plants
- Maharashtra Professional Tax and Labour Welfare Fund deductions
- PF and ESIC registration, monthly returns and challans, with PF coverage applied up to the new ₹25,000 monthly wage ceiling (from 17 September 2026)
- Quarterly TDS returns in Form 138 (formerly Form 24Q) and annual TDS certificates in Form 130 (formerly Form 16)
- Variable pay, Diwali bonus, arrears and reimbursements
- Full and final settlement for every exit
How it works, month by month
- 1Inputs
Your HR Manager collects attendance, shifts, overtime, leave, joiners, exits and changes from the HRMS.
- 2Processing
Salaries and wages are calculated with PF, ESIC, Professional Tax, Labour Welfare Fund and TDS applied per employee.
- 3Your approval
You review one payroll summary. Nothing is paid without your sign-off.
- 4Payment
We prepare the bank transfer file and payslips reach employees through the HRMS.
- 5Filings
PF, ESIC, Professional Tax and TDS returns are filed on time and challans saved for you.
COST
How much does HR outsourcing cost in Pune?
The short answer
HRTailor plans for Pune businesses start at ₹10,000 a month plus GST for a small team. That covers a dedicated HR Manager, monthly payroll for office and plant teams, PF, ESIC, Professional Tax, Labour Welfare Fund and TDS filings, HR letters and policies, employee queries, exits and the Cloud HRMS. The price rises with headcount and with extras such as multiple establishments or a large contract workforce, and you get a written quote before you sign. By comparison, an in-house HR Manager typically costs ₹8 to 15 lakh a year plus benefits, and one person gives no cover during leave or resignation. Payroll software alone is cheaper per employee but leaves filings and employee work with you. There are no hidden fees: every charge is listed on our pricing page.
Most Pune businesses compare three options before they decide:
| In-house HR executive | HR or payroll software only | HRTailor (managed HR) | |
|---|---|---|---|
| Who runs payroll and filings | One employee | You or your accountant | A dedicated HR Manager and team |
| Maharashtra PT, LWF and Shops Act | Depends on the person's experience | Calculated, but you file and track | Tracked, filed and updated for you |
| Office and shift payroll together | Hard for one person | Possible, if configured | Yes, in one monthly run |
| Cover during leave or resignation | No | Not applicable | Yes, the team covers |
| Monthly cost | A full salary plus PF, ESIC and a seat | Per-employee licence, plus your time | From ₹10,000 a month + GST |
See the full pricing or book a free call for a quote for your headcount.
WHERE PUNE WORKS
Which areas of Pune do we serve? Hinjawadi to Chakan
One online engagement reaches every corner of greater Pune:
Hinjawadi
The Rajiv Gandhi Infotech Park phases: IT services, GCCs and product teams with graduate-heavy payrolls and hybrid policies.
Kharadi & Viman Nagar
East Pune's tech and fintech cluster around the EON corridor, where clean digital HR is expected from the first hire.
Baner, Balewadi & Aundh
The startup and studio belt along the highway, with young teams professionalising HR for investors and due diligence.
Magarpatta & Hadapsar
Campus-style townships mixing IT floors with back-office operations that need tight attendance and leave records.
Pimpri-Chinchwad & Bhosari MIDC
The industrial heartland: shift payrolls, contract workforce records and factory-side documentation.
Chakan & Talegaon
The automotive and engineering belt, where audit-ready registers matter as much as salary accuracy.
We also work with businesses in Shivajinagar, Koregaon Park, Kalyani Nagar, Wakad, Kothrud, Ranjangaon and across the Pune Metropolitan Region.
SECTORS
Which Pune industries do we work with?
Four very different HR realities, one delivery model:
Automotive & Auto Components
Shift and overtime payroll, contract labour documents and inspection-ready registers for component makers and suppliers across Chakan and Pimpri-Chinchwad.
IT Services & GCCs
Batch onboarding, hybrid and remote policies, notice-period discipline and clean digital records for teams in Hinjawadi, Kharadi and Magarpatta.
Engineering & Industrial Firms
Pune's legacy engineering houses and their suppliers: apprentice-heavy workforces, technical grades and the move from paper files to a proper HRMS.
Education, EdTech & Early-Stage Startups
First policies, first payrolls and first compliant contracts for founders and institutes growing out of the campus stage.
MAHARASHTRA, PUNE EDITION
Which labour laws apply to employers in Pune?
Maharashtra's rules apply across the state, with a few things Pune companies often discover late:
| Rule | What HRTailor does | Key dates |
|---|---|---|
| Professional Tax, both registrations | Sets up the employer's own enrolment and the registration for employee deductions, two separate obligations, then deducts, pays and files every month. | Every payroll run |
| Labour Welfare Fund | Deducts the employee share and adds the employer share for staff on the rolls, then files the returns. | Deducted 30 June and 31 December; returns by 15 July and 15 January |
| Shops and Establishments Act, 2017 | Each office or unit is a separate establishment: registration with the Facilitator for 10 or more workers, online intimation for smaller ones, plus the registers the Act requires. | At start and on any change |
| Contract labour in MIDC belts | Principal-employer records and contractor documents kept inspection-ready for Chakan, Bhosari and Talegaon units. | Monthly |
| Minimum wages | Checks every salary against Maharashtra's zone-wise rates after each revision. See the October 2026 minimum wage update. | Every notified revision |
| PF, ESIC, TDS and Labour Codes | Runs the central framework on one compliance calendar with one team. | Monthly and quarterly |
Pune payroll compliance calendar
| When | What is due | Who handles it |
|---|---|---|
| By the 7th of each month | TDS deducted from salaries in the previous month deposited | HRTailor |
| By the 15th of each month | PF and ESIC contributions and monthly returns for the previous month | HRTailor |
| Every month | Maharashtra Professional Tax deducted and paid | HRTailor |
| Every quarter | TDS return on salaries in Form 138 (formerly Form 24Q) | HRTailor |
| June and December | Maharashtra Labour Welfare Fund deduction, returns by 15 July and 15 January | HRTailor |
| Once a year | TDS certificates to employees in Form 130 (formerly Form 16) and statutory bonus | HRTailor |
Sources, checked 26 October 2026: Maharashtra Shops and Establishments (Regulation of Employment and Conditions of Service) Act, 2017; Ministry of Labour and Employment notification S.O. 5109(E) of 17 September 2026 (PF wage ceiling ₹25,000); Income Tax Department form notes for Form 130 and Form 138. More detail: Maharashtra labour law compliance guide.
WHY HRTAILOR
Why do Pune businesses choose HRTailor?
Office and plant together
CTC payroll for Hinjawadi teams and shift wages for Chakan lines in the same monthly run.
One partner, every site
Each Pune office and unit registered and tracked under one engagement and one point of contact.
Built for hiring volume
Offer letters, joining kits and exits handled quickly for graduate-heavy teams.
Less than one HR salary
Plans from ₹10,000 a month for a complete HR function, software included.
Close to Mumbai
Run from our Mumbai office, a short trip away when an in-person meeting helps.
THE MATH, HONESTLY
One HR Manager, or a full HR team for less?
In-house HR Manager
₹8 to 15 LPA
Plus benefits, months of hiring and the risk of a wrong hire. One person, no cover when they are on leave.
vs
HRTailor HR team
₹10,000/month
From, plus GST. A dedicated HR Manager, a team of 5 to 6 and a Cloud HRMS, with no hiring risk.
- No lock-in beyond your 6-month term
- Dedicated HR Manager from day one
- Cancel anytime after the term
Also serving across Maharashtra → Maharashtra HR outsourcing · Mumbai
FAQS
Pune questions, straight answers .
HRTailor plans start at ₹10,000 a month plus GST for a small team, with the Cloud HRMS included. The final price depends on headcount, the number of establishments and whether you need payroll only or a full HR department. Every charge is listed on our pricing page, and you get a written quote after a free call.
For a company with 5 to 100 employees that wants payroll, compliance and day-to-day HR run for it, a managed HR firm is usually the best fit. Choose based on who runs your payroll and filings, whether office and shift payroll are both covered, a named HR Manager, a published price and a clear go-live date. Staffing agencies suit hiring, and software suits teams that already have HR staff.
No. We serve Pune businesses fully online from our Mumbai office. Payroll, documents, filings and your dedicated HR Manager all work through the Cloud HRMS, video calls and digital signatures.
Two establishments under one state framework: each needs its own Shops and Establishments registration or intimation and its own records, and the plant may also have factory-side obligations. HRTailor manages both as one engagement with one point of contact.
Yes. CTC structures and variable pay for office teams, and shift allowances and overtime for plant staff, are processed in the same monthly cycle on the same platform.
Yes, for many teams. From 17 September 2026 the wage ceiling for mandatory PF coverage rose from ₹15,000 to ₹25,000 a month, so employees earning up to ₹25,000 must now be covered. We check every employee against the new ceiling, update contributions from the right month and file the returns.
About three weeks end to end: we collect and check your records, set up payroll and the HRMS, confirm registrations and go live. Your team keeps working normally while the handover happens.
Give your Pune company its HR department back .
One short call with a real HR Manager. Bring your questions, leave with a plan.