Employee exits done right. Fast, compliant, and free of paperwork stress for your HR team. Whether it is a planned resignation, a sudden exit, or an absconding case, HRTailor closes it cleanly.
Exit management is the full process of offboarding an employee in a smooth and legally safe way. It begins the moment a resignation lands in your inbox and ends only when the last document, the last rupee, and the last piece of company property is settled. Done well, it protects the business and leaves the employee with a fair, respectful final experience.
Most SMEs treat exits as an afterthought. That is where every legal risk begins.
Indian employment law is strict about how employers close a working relationship. A missing relieving letter can trigger legal disputes, and weak documentation opens the door to wrongful termination claims. A structured process removes both risks and keeps your business audit ready.
Late Full and Final payouts can trigger complaints under the Payment of Wages Act 1936. Wrong gratuity math attracts penalties under the Payment of Gratuity Act 1972. Unpaid leave balances break state Shops and Establishments Acts. Getting every rupee right protects the business and the employee.
A poorly handled exit is exactly what turns into a bad review on Glassdoor or AmbitionBox. Your reputation with future hires is shaped by how the last one left. Fast, clean settlements protect the brand you spent years building.
Every exit takes institutional knowledge with it. A structured handover captures what matters before the person walks out, so the team keeps moving without losing months rebuilding what someone else already knew.
You forward the resignation. We handle everything after it. Each case gets a dedicated HR partner who owns the file from Day 1 to closure and keeps you updated with a simple weekly note.
The moment a resignation lands in your inbox, we log it, share the acceptance letter, and open the handover checklist. Your HR team does not have to write a single email.
The single sheet that closes an employee's financial relationship with the company. Every rupee owed in both directions accounted for: salary for days worked, notice period pay or recovery, leave encashment, gratuity if eligible, bonus and incentives, reimbursements, PF and ESI closure, TDS, and recovery of any advances or company assets. One clean statement, one clear number.
We prepare, sign, and store every document your business and your employee need after separation. Relieving letter, experience letter, no dues certificate, Full and Final statement, and Form 16 for the financial year. Everything issued on time, in the right format, saved to your secure HR record.
A short structured conversation in the last week. We capture the real reason for leaving, hand you a clean summary, and flag any patterns showing up across recent exits.
Every exit is built to hold up under a labour inspection. We follow the Payment of Wages Act 1936, the Payment of Gratuity Act 1972, the Employees Provident Fund Act 1952, the Employees State Insurance Act 1948, the relevant state Shops and Establishments Acts, Income Tax rules for TDS on final settlement, and the DPDP Act 2023 for employee data handling.
On the last working day, laptops, ID cards, and any other company property are collected. Email, HRIS, and system access are revoked the same day. Nothing walks out with the employee that should not.
We calculate and clear every amount owed: salary for days worked, unused leave encashment, gratuity under the Payment of Gratuity Act 1972, any bonus due under the Payment of Bonus Act 1965, pending reimbursements, notice-period dues, recovery of loans or advances, and the final TDS adjustment. One clean, correct settlement.
The employee leaves with a relieving letter, an experience letter, and a salary certificate on request, all issued on time. A short exit interview then captures why they are leaving, how satisfied they were, feedback on managers and culture, and ideas to improve, so leadership can act on real patterns.
We handle every statutory step: PF transfer or withdrawal (Form 19 or 13), ESIC continuation, a revised Form 16, and gratuity paid within 30 days. We also recover laptops, phones, ID and access cards, shut off email and system access, and get clearance from every department, so nothing is left open.
Findings are compiled into anonymised quarterly trend reports that help leadership identify patterns and address systemic issues before they cause further attrition.
The resignation lands in your inbox. We log it, timestamp it, and send the acceptance letter to the employee within a few hours.
The handover checklist goes to the manager, the reporting team, and the employee. Every task has an owner and a deadline, tracked in one file.
Handover progress is tracked weekly. Documentation, client contacts, and access notes are captured into a single file the team can use after the person is gone.
A short structured conversation covers the real reason for leaving, what the company did well, and what could be better. You get a clean summary within 48 hours.
The relieving letter is ready. Company assets are collected. Email, HRIS, and system access are closed the same day. Nothing is left open.
The Full and Final settlement is processed. One clean statement, one clear number, paid to the employee's account.
Form 16, PF withdrawal or transfer support, and gratuity paperwork go out to the employee. The file is closed and archived to your secure HR record.
HRTailor Exit Management is built for Indian SMEs that want clean, compliant, low drama exits.
Exit management is included in HRTailor's comprehensive HR outsourcing plans:
Base ₹10,000/mo (up to 15 emp) · then ₹400/emp
₹20,000₹10,000 / month + GST
≈ ₹30,000 billed in advance
Base ₹12,500/mo (up to 15 emp) · then ₹500/emp
₹25,000₹12,500 / month + GST
≈ ₹37,500 billed in advance
Employee exits are the last impression your company leaves on someone who once worked for you. Handle them well and you protect your brand, your compliance record, and your team's time.
Hand your exits to HRTailor. Stay compliant. Save time. Keep your name clean.
We close most Full and Final cases within 30 to 45 days of the last working day, faster if your payroll cycle allows. The full timeline, from resignation to final payout, is tracked so you never chase a step.
Yes. We follow the abandonment of service process, send the required legal notices, document every step, and close the file cleanly so it holds up if the case is ever challenged.
Yes. Share the pending case. We audit what is missing, fix the gaps, prepare the paperwork, and close it. Most stuck exits get resolved within two to three weeks.
Yes. We follow the DPDP Act 2023 for all employee data handling. Data is stored on secure servers, access is role based, and information is shared only with people who need it for the case.
Pricing depends on your team size and exit volume. Book a free call and we will share a fixed monthly plan with no per document surprises.
While there is no specific central statute mandating the issuance of a relieving letter, withholding it is considered an unfair labour practice and can be challenged before the Labour Commissioner. Several High Courts have held that employers cannot unreasonably withhold relieving letters as it impedes the employee's right to future employment. Best practice -- and HRTailor's standard protocol -- is to issue the relieving letter on the last working day, subject to clearance of company assets and completion of handover. Any outstanding financial disputes should be addressed through the F&F process, not by withholding documentation.
A poorly handled exit creates compliance risk, data-security gaps, and a bad final impression that hurts your employer brand. Your dedicated HRTailor HR manager runs offboarding as a structured, checklist-driven process so nothing slips:
The result: every employee gets a fair, consistent exit; you stay compliant and protect company data - without stretching your internal team.
Tell us where to send it - we’ll email the resource and open it right away. No spam.
A ready-to-edit employee handbook template - 12 core HR policies for Indian SMEs, aligned to the Labour Codes.
An in-house HR Manager costs ₹8–15 LPA + benefits. HRTailor gives you a full HR pod + cloud HRMS from ₹10,000/month - a fraction of the cost, with no hiring risk.
Zero-dispute full & final settlements, completed on time.
Often paired with: Payroll · Statutory Compliance · HR Support
