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HR Outsourcing
Onboarding, letters, attendance, leave and exits for every Maharashtra site, run by one HR Manager.
📍 Maharashtra, India
HR AND PAYROLL OUTSOURCING, MAHARASHTRA
HR and Payroll Outsourcing in Maharashtra
HRTailor runs HR and payroll for Maharashtra SMEs with 5 to 100 employees, from our home base in Mumbai to Pune, Thane, Navi Mumbai, Nashik and Nagpur. A dedicated HR Manager, a small HR team and a Cloud HRMS handle payroll, PF, ESIC, Maharashtra Professional Tax, Labour Welfare Fund, shop registration for every premises, onboarding and exits, from ₹10,000 a month.
Maharashtra compliance coveredPF, ESIC, Professional Tax, Labour Welfare Fund and shop registration in every city.
022 4896 7640Call us Mon to Fri, 9:30 am to 6:30 pm
Headquartered in MumbaiOur Ghatkopar East office runs every Maharashtra engagement, online or in person.
5 to 100 employeesPlans from ₹10,000 a month. No hidden fees.
WHAT YOU GET
Four numbers, zero asterisks .
200+
Startups & SMEs served across India
₹10K
Starting price per month + GST
3 wk
From signup to fully operational
0
Hidden fees, ever
WHY OUTSOURCE IN MAHARASHTRA
What is HR outsourcing, and why do Maharashtra companies use it?
In short
HR outsourcing means a specialist firm runs your people processes for a fixed monthly fee. For a Maharashtra company with 5 to 100 employees, HRTailor provides a dedicated HR Manager, a small HR team and a Cloud HRMS that handle payroll, PF and ESIC returns, Maharashtra Professional Tax and Labour Welfare Fund, registration of each premises under the Shops and Establishments Act, offer letters, attendance, leave, exits and employee queries. Maharashtra is our home state: HRTailor is headquartered in Ghatkopar East, Mumbai. It is also where growing companies most often end up with people in two or three cities before HR has caught up with the first, from a Mumbai head office to a Pune plant, a Thane back office or a Nagpur warehouse. Plans start at ₹10,000 a month plus GST. Companies above about 100 employees, or those wanting software only, are usually better served elsewhere.
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Every city adds paperwork
Each new premises needs its own registration and may sit in a different minimum wage zone.
02
One state-wide PT system
Maharashtra Professional Tax travels with you, if registrations and deductions stay aligned.
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Home ground
Our Mumbai team knows Maharashtra's rules and offices first-hand.
MAHARASHTRA COMPLIANCE
Which Maharashtra compliance does HRTailor handle for you?
The short answer
Maharashtra employers follow the same state rules in every city, and each registration belongs to its own address. Under the Maharashtra Shops and Establishments (Regulation of Employment and Conditions of Service) Act, 2017, every office, shop or warehouse is a separate establishment: above the Act's worker threshold it registers with the Facilitator of the Labour Department, and below it files an online intimation. Registration is with the Labour Department, not the municipal corporation. Professional Tax needs two registrations, the employer's own enrolment and the registration for deducting employees' tax, and is deducted and paid with each payroll under one state-wide system. The Maharashtra Labour Welfare Fund is deducted in June and December, with returns due by 15 July and 15 January. Minimum wages follow schedules by industry and zone, so the same role in Mumbai and Nashik can sit against different floors. PF, ESIC, TDS and the four Labour Codes apply as in every state.
| Rule | What HRTailor does | Key dates |
|---|---|---|
| Shops and Establishments Act, 2017 | Registers each premises with the Facilitator or files the online intimation, depending on headcount, plus the registers the Act requires. | At start, on a move and on any change |
| Professional Tax, both registrations | Sets up the employer's enrolment and the registration for employee deductions, then deducts, pays and files. | Every payroll run |
| Labour Welfare Fund | Deducts the employee share and adds the employer share for staff on the rolls, then files the returns. | Deducted 30 June and 31 December; returns by 15 July and 15 January |
| Minimum wages by zone | Maps each employee to the right schedule and zone and checks every grade after each revision. See the October 2026 minimum wage update. | Every notified revision |
| Factory units in MIDC estates | Classifies each unit and keeps factory licences, registers and contractor records current. | Before the first filing, then ongoing |
| PF, ESIC, TDS and Labour Codes | Runs the central framework on one compliance calendar with one team. | Monthly and quarterly |
Maharashtra Professional Tax on salaries
| Monthly salary | Men | Women |
|---|---|---|
| Up to ₹7,500 | Nil | Nil |
| ₹7,501 to ₹10,000 | ₹175 | Nil |
| ₹10,001 to ₹25,000 | ₹200 (₹300 in February) | Nil |
| Above ₹25,000 | ₹200 (₹300 in February) | ₹200 (₹300 in February) |
Maharashtra employer rules at a glance
| Rule | Current position in Maharashtra | Law |
|---|---|---|
| Employer's own Professional Tax | ₹2,500 a year for companies, for each partner of a firm, and for most employers with more than 2 employees. | Professions Tax Act, 1975, Schedule I |
| Professional Tax returns | Monthly if last year's tax was above ₹50,000; otherwise one annual return. | Trade Circular 37T of 2018 |
| Labour Welfare Fund | ₹25 from the employee and ₹75 from the employer each half-year, for staff on the rolls on 30 June and 31 December. | Labour Welfare Fund (Amendment) Act, 2024 |
| Leave | 8 days casual leave a year; earned leave of 1 day for every 20 days worked after 240 days, carried forward up to 45 days; 8 paid festival holidays including 26 January, 1 May, 15 August and 2 October. | Shops and Establishments Act, 2017, section 18 |
| Working hours | The 2017 Act sets 9 hours a day and 48 a week, with overtime at twice the wage rate. An October 2025 Ordinance allows 10 hours a day and 144 overtime hours a quarter; we confirm the rule in force before changing shifts. | 2017 Act and Ordinance VIII of 2025 |
| Gratuity | After 5 years of continuous service (1 year for fixed-term employees, pro rata), 15 days' wages for each year. | Code on Social Security, 2020, from 21 Nov 2025 |
THE STACK
What does HRTailor do for Maharashtra businesses?
Four services, one subscription, one accountable team:
02
Payroll Processing
One monthly cycle across cities, with Maharashtra deductions and zone-wise wage checks applied.
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Compliance Management
Shop registrations per premises, PT, LWF, PF, ESIC and TDS on one calendar.
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Cloud HRMS
Attendance, leave, documents and self-service for office, plant and field teams.
CHOOSING A PARTNER
How do you choose an HR outsourcing company in Maharashtra?
The short answer
Choose an HR outsourcing company in Maharashtra on three things. First, a named HR Manager rather than a ticket queue: ask who will answer your employees' questions across all your cities. Second, real ownership of Maharashtra compliance: ask who registers each premises with the Labour Department, who holds both Professional Tax registrations, who files the Labour Welfare Fund in June and December, and how they map employees to minimum wage zones. A provider that says shop registration is with the municipal corporation is working from the old Act. Third, a full price in writing: ask what the invoice looks like in month six, not month one. Payroll-only listings start at a few hundred rupees a month but leave registrations and employee work with you, and large firms suit companies with hundreds of employees. A managed HR firm such as HRTailor suits Maharashtra SMEs with 5 to 100 employees, from ₹10,000 a month plus GST.
| Type of provider | Best for | What you still do yourself |
|---|---|---|
| Payroll-only service | Calculating salaries | Registrations, letters, employee issues, exits |
| Large payroll or staffing firm | Companies with hundreds of employees | HR letters, policies, employee issues |
| HRMS or payroll software | Teams with an experienced HR person | Running payroll, filings and employee work |
| Managed HR (HRTailor) | SMEs with 5 to 100 employees | Approve payroll and make people decisions |
PAYROLL
How does payroll outsourcing in Maharashtra work?
HRTailor runs end-to-end payroll for Maharashtra companies with 5 to 100 employees. Every payroll cycle is processed by the 7th of the month.
What is included
- Monthly salary processing and payslips through the HRMS
- Maharashtra Professional Tax deductions, and the Labour Welfare Fund in June and December
- PF and ESIC registration, monthly returns and challans, with PF coverage applied up to the new ₹25,000 monthly wage ceiling (from 17 September 2026)
- Quarterly TDS returns in Form 138 (formerly Form 24Q) and annual TDS certificates in Form 130 (formerly Form 16)
- One consolidated payroll across Maharashtra cities, with zone-wise minimum wage checks
- Diwali bonus, arrears and full and final settlement
How it works, month by month
- 1Inputs
Your HR Manager collects attendance, leave, joiners, exits and pay changes from the HRMS.
- 2Processing
Salaries are calculated with PF, ESIC, Professional Tax, Labour Welfare Fund and TDS applied per employee.
- 3Your approval
You review one payroll summary. Nothing is paid without your sign-off.
- 4Payment
We prepare the bank transfer file and payslips reach employees through the HRMS.
- 5Filings
PF, ESIC, Professional Tax and TDS returns are filed on time and challans saved for you.
WHERE WE SERVE
Which Maharashtra cities do we serve? Mumbai to Nagpur
One engagement covers every Maharashtra city. Each city has its own page with local detail:
Mumbai
Banking, media, trading and services, and our own headquarters.
Pune
IT in Hinjawadi and Kharadi, auto plants in Chakan and Pimpri-Chinchwad.
Thane & Navi Mumbai
Back offices, IT parks and the TTC, Taloja and Wagle industrial estates.
Nashik
Auto, engineering, FMCG and wine in Satpur, Ambad and Sinnar.
Nagpur
Logistics and warehousing at MIHAN, units in Butibori and Hingna.
Aurangabad & Kolhapur
Automotive suppliers, engineering and agro-processing.
We also work with businesses in Kalyan, Bhiwandi, Vasai, Satara, Solapur, Amravati and across the state.
INDUSTRY FIT
Which Maharashtra industries do we work with?
IT, Fintech & Services
Clean onboarding and payroll for Mumbai, Pune and Navi Mumbai teams.
Automotive & Engineering
Shift payroll, factory registers and contract labour records for MIDC units.
Logistics & Warehousing
Round-the-clock rosters at Bhiwandi, MIHAN and port-linked sites.
Trading, Retail & Healthcare
Multi-branch payroll and records for growing family and professional businesses.
CALENDAR
What is the payroll compliance calendar for a Maharashtra employer?
| When | What is due | Who handles it |
|---|---|---|
| By the 7th of each month | TDS deducted from salaries in the previous month deposited | HRTailor |
| By the 15th of each month | PF and ESIC contributions and monthly returns for the previous month | HRTailor |
| Every month | Maharashtra Professional Tax deducted and paid | HRTailor |
| June and December | Maharashtra Labour Welfare Fund deduction, returns by 15 July and 15 January | HRTailor |
| Every quarter | TDS return on salaries in Form 138 (formerly Form 24Q) | HRTailor |
| Once a year | TDS certificates in Form 130 (formerly Form 16) and statutory bonus | HRTailor |
Sources, checked 27 October 2026: Maharashtra Shops and Establishments (Regulation of Employment and Conditions of Service) Act, 2017, consolidated text as on 31 December 2025, and Ordinance VIII of 2025; Maharashtra State Tax on Professions, Trades, Callings and Employments Act, 1975, rate schedule published by the Maharashtra GST Department, and Trade Circular 37T of 2018; Maharashtra Labour Welfare Fund Act, 1953, as amended in 2024; Code on Social Security, 2020, section 53; Ministry of Labour and Employment notification S.O. 5109(E) of 17 September 2026 (PF wage ceiling ₹25,000); Income Tax Department form notes for Form 130 and Form 138. More detail: Maharashtra labour law compliance guide.
WHY HRTAILOR
Why do Maharashtra SMEs choose HRTailor?
A named HR Manager
One person across all your Maharashtra sites.
Home state
Headquartered in Mumbai, meetings when they help.
Every premises registered
Each office, plant and warehouse set up correctly.
HRMS included
Self-service for your team, no separate licence.
5 to 100, one provider
Grow city by city without switching partners.
THE MATH, HONESTLY
One HR Manager, or a full HR team for less?
In-house HR Manager
₹8 to 15 LPA
Plus benefits, months of hiring and the risk of a wrong hire. One person, no cover when they are on leave.
vs
HRTailor HR team
₹10,000/month
From, plus GST. A dedicated HR Manager, a team of 5 to 6 and a Cloud HRMS, with no hiring risk.
- No lock-in beyond your 6-month term
- Dedicated HR Manager from day one
- Cancel anytime after the term
Also serving → Maharashtra labour law guide · Gujarat · Karnataka
FAQS
Maharashtra employers usually ask these .
HRTailor plans start at ₹10,000 a month plus GST for a small team, with the Cloud HRMS included. The price scales with headcount, not with the number of cities. Every charge is listed on our pricing page.
Yes. Under the Shops and Establishments Act, 2017 each premises is a separate establishment, registered with the Labour Department's Facilitator or covered by an online intimation, depending on headcount.
No. Under the 2017 Act it is with the Labour Department's Facilitator. Older guides that point to the municipal corporation describe the repealed 1948 Act.
It is deducted for staff on the rolls on 30 June and 31 December: ₹25 from the employee and ₹75 from the employer each half-year, with returns due by 15 July and 15 January.
For men, nil up to ₹7,500 a month, ₹175 up to ₹10,000 and ₹200 above that, with ₹300 in February. Women pay nothing up to ₹25,000 a month and the same ₹200 above it. One state-wide system covers every city.
Yes. Our office is in Ghatkopar East, Mumbai. Day to day the service runs online, but Mumbai-region clients can meet us when it helps.
Gratuity follows the central Code on Social Security, 2020: after 5 years of continuous service, or after 1 year for fixed-term employees, at 15 days' wages for each year. Our Maharashtra labour law compliance guide covers the rest in depth.
Grow anywhere in Maharashtra. HR stays sorted .
Tell us where your Maharashtra team works. We will show you the HR setup it needs.