01
HR Outsourcing
Induction paperwork, personnel files, attendance and leave, grievances and exits, run with the consistency that keeps a growing team from feeling improvised.
📍 Nagpur, Maharashtra
HR AND PAYROLL OUTSOURCING, NAGPUR
HR and Payroll Outsourcing in Nagpur
HRTailor runs HR and payroll for Nagpur and Vidarbha startups and SMEs with 5 to 100 employees. A dedicated HR Manager, a small HR team and a Cloud HRMS handle payroll, PF, ESIC, Maharashtra Professional Tax, Labour Welfare Fund, shop registration, onboarding and exits for warehouses at MIHAN, units in Butibori and Hingna and offices in Sitabuldi and Dharampeth, fully online, from ₹10,000 a month.
Maharashtra compliance coveredPF, ESIC, Professional Tax, Labour Welfare Fund and shop registration handled.
022 4896 7640Call us Mon to Fri, 9:30 am to 6:30 pm
Fully online in NagpurRun from our Mumbai office through the Cloud HRMS, digital signatures and video reviews.
5 to 100 employeesPlans from ₹10,000 a month. No hidden fees.
WHAT YOU GET
Four numbers, zero asterisks .
200+
Startups & SMEs served across India
₹10K
Starting price per month + GST
3 wk
From signup to fully operational
0
Hidden fees, ever
WHY OUTSOURCE IN NAGPUR
What is HR outsourcing, and why do Nagpur companies use it?
In short
HR outsourcing means a specialist firm runs your people processes for a fixed monthly fee. For a Nagpur company with 5 to 100 employees, HRTailor provides a dedicated HR Manager, a small HR team and a Cloud HRMS that handle payroll, PF and ESIC returns, Maharashtra Professional Tax and Labour Welfare Fund, registration under the Maharashtra Shops and Establishments Act, offer letters, attendance, leave, exits and employee queries. Nagpur is hiring faster than it is building back offices: cargo and warehouse operators at MIHAN, engineering, textile and food units in Butibori and Hingna MIDC, IT and BPO teams in the MIHAN SEZ, and trading houses formalising payroll. Local options are often a part-time consultant or one generalist hire. Plans start at ₹10,000 a month plus GST, less than one in-house HR hire, with the same Maharashtra rules applied as in Mumbai or Pune. Companies above about 100 employees, or those wanting software only, are usually better served elsewhere.
01
Growth before HR habits
Cargo operations, component plants and IT floors keep landing at MIHAN and Butibori, usually before anyone builds the HR back office.
02
Same law as Mumbai
Maharashtra's rules apply in full in Nagpur. Distance from Mumbai only changes how long a mistake goes unnoticed.
03
A thin local bench
Nagpur has fewer specialist payroll and compliance people, so one hire rarely covers everything.
MAHARASHTRA COMPLIANCE
Which labour laws apply to employers in Nagpur?
The short answer
Nagpur follows exactly the same Maharashtra rules as Mumbai and Pune, and registrations belong to each address. Under the Maharashtra Shops and Establishments (Regulation of Employment and Conditions of Service) Act, 2017, every office, shop or unit is a separate establishment: above the Act's worker threshold it registers with the Facilitator of the Labour Department, and below it files an online intimation. A Pune or Mumbai company opening a Nagpur branch therefore registers the Nagpur premises separately. Professional Tax needs two registrations, the employer's own enrolment and the registration for deducting employees' tax, and is deducted and paid with each payroll. The Maharashtra Labour Welfare Fund is deducted in June and December, with returns due by 15 July and 15 January. Minimum wages follow Maharashtra's zone-wise rates, and PF, ESIC, TDS and the four Labour Codes apply as in every state.
| Rule | What HRTailor does | Key dates |
|---|---|---|
| Shops and Establishments Act, 2017 | Registers each Nagpur office, unit or warehouse with the Facilitator or files the online intimation, depending on headcount, plus the registers the Act requires. A Nagpur branch of a Pune or Mumbai company is registered as its own establishment. | At start, on a move and on any change |
| Professional Tax, both registrations | Sets up the employer's enrolment and the registration for employee deductions, then deducts, pays and files. | Every payroll run |
| Labour Welfare Fund | Deducts the employee share and adds the employer share for staff on the rolls, then files the returns. | Deducted 30 June and 31 December; returns by 15 July and 15 January |
| Factory and contract labour | Factory registers for Butibori and Hingna units and principal-employer and contractor records for MIHAN warehouses, kept inspection-ready. | Monthly |
| Minimum wages | Checks every salary against Maharashtra's zone-wise rates after each revision. See the October 2026 minimum wage update. | Every notified revision |
| PF, ESIC, TDS and Labour Codes | Watches headcount so PF and ESIC registration happens before it is due, and runs the central framework on one calendar. | Monthly and quarterly |
THE STACK
What does HRTailor do for Nagpur businesses?
Four services, one subscription, one accountable team:
02
Payroll Processing
Factory shifts, office salaries and field-staff structures in one monthly cycle, with Maharashtra deductions applied and payslips issued through the HRMS.
03
Compliance Management
Shop registrations, state returns and central filings on one calendar, owned by our compliance team for every Nagpur and Vidarbha site.
04
Cloud HRMS
Biometric attendance at a unit gate, geolocation for field teams, and self-service and approvals for everyone else.
CHOOSING A PARTNER
How do you compare HR outsourcing companies in Nagpur?
The short answer
Compare HR outsourcing companies in Nagpur on three things. First, a named HR Manager rather than a ticket queue: ask who will answer your employees' questions. Second, real ownership of Maharashtra compliance: ask who registers each of your premises, who files Professional Tax and the Labour Welfare Fund, and who is accountable if a deadline is missed. Third, a full price in writing: ask what the invoice looks like in month six, not month one. Local manpower and third-party payroll firms suit companies that want workers placed on someone else's rolls, payroll processors and accountants suit companies that only need salaries calculated, and HRMS software suits teams with an experienced HR person. A managed HR firm such as HRTailor suits Nagpur startups and SMEs with 5 to 100 employees that keep their own rolls and want the whole function run, from ₹10,000 a month plus GST.
| Type of provider | Best for | What you still do yourself |
|---|---|---|
| Manpower or third-party payroll firm | Putting workers on another company's rolls | Day-to-day HR for your own employees |
| Accountant or payroll processor | Calculating salaries only | Registrations, HR letters, employee issues, exits |
| HRMS or payroll software | Teams with an experienced HR person | Running payroll, filings and employee work |
| Managed HR (HRTailor) | Startups and SMEs with 5 to 100 employees | Approve payroll and make people decisions |
PAYROLL
How does payroll outsourcing in Nagpur work?
HRTailor runs end-to-end payroll for Nagpur companies with 5 to 100 employees, office, unit and warehouse staff in one run. Every payroll cycle is processed by the 7th of the month.
What is included
- Monthly salary processing and payslips through the HRMS
- Maharashtra Professional Tax deductions, and the Labour Welfare Fund in June and December
- PF and ESIC registration, monthly returns and challans, with PF coverage applied up to the new ₹25,000 monthly wage ceiling (from 17 September 2026)
- Quarterly TDS returns in Form 138 (formerly Form 24Q) and annual TDS certificates in Form 130 (formerly Form 16)
- Shift, overtime and contract-staff payroll for units and warehouses
- Diwali bonus, arrears and full and final settlement
How it works, month by month
- 1Inputs
Your HR Manager collects attendance, shifts, overtime, leave, joiners and exits from the HRMS.
- 2Processing
Salaries are calculated with PF, ESIC, Professional Tax, Labour Welfare Fund and TDS applied per employee.
- 3Your approval
You review one payroll summary. Nothing is paid without your sign-off.
- 4Payment
We prepare the bank transfer file and payslips reach employees through the HRMS.
- 5Filings
PF, ESIC, Professional Tax and TDS returns are filed on time and challans saved for you.
WHERE WE SERVE
Which areas of Nagpur do we serve? MIHAN to Butibori
One fully online engagement covers Nagpur and the wider Vidarbha region:
MIHAN & SEZ
Cargo, warehousing and aviation services alongside IT and BPO teams in the SEZ.
Butibori MIDC
Textile, engineering, food processing and pharma units with shift payroll and factory registers.
Hingna MIDC
Engineering and component suppliers where contract labour records matter at every inspection.
Sitabuldi & Civil Lines
The commercial core: head offices, professional firms and established trading houses.
Dharampeth & Ramdaspeth
Clinics, hospitals, education businesses and growing service firms.
Kalmeshwar & Kamptee Road
Industrial and logistics sites on the city's edges, heavy on contract staff.
We also work with businesses in Wardha Road, Manish Nagar, Sadar, Gandhibagh, Itwari, Wadi and across Vidarbha, including Amravati, Wardha and Chandrapur.
INDUSTRY FIT
Which Nagpur industries do we work with?
Logistics & Warehousing
Round-the-clock rosters, gate attendance and contract workforce records for operators at MIHAN and along the Samruddhi Mahamarg.
Manufacturing & Engineering
Shift payroll, factory registers and inspection-ready paperwork for Butibori and Hingna units in textiles, engineering, food and pharma.
IT, BPO & Back Offices
Digital onboarding and clean records for technology and process teams in the MIHAN SEZ, to the same standard as a Pune office.
Trading & Agro Commerce
Orange trade, agri and mining-linked businesses formalising payroll and contracts as the next generation takes over.
CALENDAR
What is the payroll compliance calendar for a Nagpur employer?
| When | What is due | Who handles it |
|---|---|---|
| By the 7th of each month | TDS deducted from salaries in the previous month deposited | HRTailor |
| By the 15th of each month | PF and ESIC contributions and monthly returns for the previous month | HRTailor |
| Every month | Maharashtra Professional Tax deducted and paid | HRTailor |
| Every quarter | TDS return on salaries in Form 138 (formerly Form 24Q) | HRTailor |
| June and December | Maharashtra Labour Welfare Fund deduction, returns by 15 July and 15 January | HRTailor |
| Once a year | TDS certificates in Form 130 (formerly Form 16) and statutory bonus | HRTailor |
Sources, checked 26 October 2026: Maharashtra Shops and Establishments (Regulation of Employment and Conditions of Service) Act, 2017; Ministry of Labour and Employment notification S.O. 5109(E) of 17 September 2026 (PF wage ceiling ₹25,000); Income Tax Department form notes for Form 130 and Form 138. More detail: Maharashtra labour law compliance guide.
WHY HRTAILOR
Why do Nagpur SMEs choose HRTailor?
A named HR Manager
One person who knows your team, not a ticket queue.
Every site registered
Nagpur branch, Pune head office and MIHAN warehouse each set up correctly.
Metro depth, Nagpur price
Payroll and compliance specialists behind one Manager, from ₹10,000 a month.
HRMS included
Self-service for your team, no separate software licence.
5 to 100, one provider
Scale without switching HR partners.
THE MATH, HONESTLY
One HR Manager, or a full HR team for less?
In-house HR Manager
₹8 to 15 LPA
Plus benefits, months of hiring and the risk of a wrong hire. One person, no cover when they are on leave.
vs
HRTailor HR team
₹10,000/month
From, plus GST. A dedicated HR Manager, a team of 5 to 6 and a Cloud HRMS, with no hiring risk.
- No lock-in beyond your 6-month term
- Dedicated HR Manager from day one
- Cancel anytime after the term
Also serving → Maharashtra · Pune · Mumbai
FAQS
Before you shortlist us .
HRTailor plans start at ₹10,000 a month plus GST for a small team, with the Cloud HRMS included. The final price depends on headcount, the number of establishments and whether you need payroll only or a full HR department. Every charge is listed on our pricing page, and you get a written quote after a free call.
No. Nagpur clients are served fully online from our Mumbai office: video calls with your HR Manager, digitally signed documents, and payroll and filings in the Cloud HRMS where you can see them any time.
No. Maharashtra's Shops and Establishments Act, Professional Tax and Labour Welfare Fund apply the same way across the state. Shop registration is with the Labour Department's Facilitator, not the municipal corporation, and minimum wages follow the zone for your location.
Yes. We keep principal-employer records, check contractor documents and bring gate attendance into payroll, so an inspection does not become a scramble.
One. Each site has its own registration and wage classification, which we handle separately, while you deal with one HR Manager and one invoice.
No. Your employees stay on your own rolls. HRTailor runs their payroll, compliance and HR as your outsourced HR department, so you keep the employer relationship and we do the work.
About three weeks: records collected and verified, payroll reconciled against your previous cycle, the HRMS set up and employees moved to self-service. You approve each step as we go.
Zero mile city, zero missed deadlines .
Tell us how your Nagpur operation runs. We will show you the HR setup it needs.