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HR Outsourcing
Appointment letters, attendance, leave and exits for floor and office staff in every Gujarat city.
📍 Gujarat, India
HR AND PAYROLL OUTSOURCING, GUJARAT
HR and Payroll Outsourcing in Gujarat
HRTailor runs HR and payroll for Gujarat SMEs with 5 to 100 employees across Ahmedabad, Surat, Rajkot, Vadodara and the GIDC estates. A dedicated HR Manager, a small HR team and a Cloud HRMS handle salary, daily-wage and piece-rate payroll, PF, ESIC, Gujarat Professional Tax, Labour Welfare Fund, shop and factory paperwork, onboarding and exits, fully online, from ₹10,000 a month.
Gujarat compliance coveredPF, ESIC, Professional Tax, Labour Welfare Fund and shop registration in every city.
022 4896 7640Call us Mon to Fri, 9:30 am to 6:30 pm
Fully online across GujaratRun from our Mumbai office through the Cloud HRMS, digital signatures and video reviews.
5 to 100 employeesPlans from ₹10,000 a month. No hidden fees.
WHAT YOU GET
Four numbers, zero asterisks .
200+
Startups & SMEs served across India
₹10K
Starting price per month + GST
3 wk
From signup to fully operational
0
Hidden fees, ever
WHY OUTSOURCE IN GUJARAT
What is HR outsourcing, and why do Gujarat companies use it?
In short
HR outsourcing means a specialist firm runs your people processes for a fixed monthly fee. For a Gujarat business with 5 to 100 employees, HRTailor provides a dedicated HR Manager, a small HR team and a Cloud HRMS that handle payroll, PF and ESIC returns, Gujarat Professional Tax and Labour Welfare Fund, appointment letters, attendance, leave, exits and employee queries in every Gujarat city you operate in. Gujarat business rarely stays in one place: Ahmedabad carries finance, pharma and textiles, Surat diamonds and weaving, Rajkot engineering and Vadodara chemicals, and a Rajkot manufacturer often sells through Ahmedabad and ships through the ports. People end up spread across factory floors, godowns, showrooms and offices, usually run by a promoter family and an overworked accountant. Plans start at ₹10,000 a month plus GST. Companies above about 100 employees, or those wanting software only, are usually better served elsewhere.
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Many cities, one payroll
Each Gujarat site keeps its own registrations while you see one payroll and one HR Manager.
02
Factory or shop
GIDC units often fall under factory rules; offices and showrooms under the Shops Act.
03
Piece rates and salaries
Diamond, textile and engineering units mix piece rates, daily wages and monthly salaries.
GUJARAT COMPLIANCE
Which Gujarat compliance does HRTailor handle for you?
The short answer
Gujarat employers follow the same state laws in every city. The Gujarat Shops and Establishments (Amendment) Act, 2026, in force from 16 December 2025, raised the registration threshold from 10 to 20 workers: a larger establishment registers within 60 days of starting and a smaller one sends a simple intimation. The same Act allows up to 10 hours a day within 48 a week, a rest break after 6 hours and up to 144 overtime hours a quarter. Each premises counts separately, and many GIDC units fall under factory rules instead. Gujarat Professional Tax is ₹200 a month on salaries above ₹12,000. The Labour Welfare Fund is paid for the June and December registers by 15 July and 15 January, with the employer paying twice the employee share. Minimum wages are a basic rate plus a special allowance revised every April and October. PF, ESIC, TDS and the four Labour Codes apply as in every state, and HRTailor runs all of these on one calendar.
| Rule | What HRTailor does | Key dates |
|---|---|---|
| Shops and Establishments Act, 2019 (amended 2026) | Registration for each office, shop or showroom with 20 or more workers; a simple intimation for smaller ones. | Within 60 days of starting |
| Factory units in GIDC estates | Classifies each unit, then keeps factory licences, registers and returns current. | Before the first filing, then ongoing |
| Professional Tax | Employer registration, the ₹200 monthly deduction on salaries above ₹12,000, payments and returns. | Within 15 days after each month (quarterly below 20 employees) |
| Labour Welfare Fund | Deducts the employee share and adds the employer share for the June and December registers, then pays online. | By 15 July and 15 January |
| Minimum wages | Checks every grade against Gujarat's notified rates. See the October 2026 minimum wage update. | April and October |
| PF, ESIC, TDS and Labour Codes | Runs the central framework on one compliance calendar with one team. | Monthly and quarterly |
Gujarat employer rules at a glance
| Rule | Current position in Gujarat | Law |
|---|---|---|
| Professional Tax | Nil up to ₹12,000 a month; ₹200 a month above ₹12,000. Employers with 20 or more employees pay within 15 days after each month, smaller ones within 15 days after each quarter. | Gujarat Professional Tax Act, 1976 |
| Labour Welfare Fund | Employee and employer shares for the June and December registers, the employer paying twice the employee share, paid online by 15 July and 15 January. | Labour Welfare Fund Act, 1953, as applied in Gujarat |
| Shops Act registration | 20 or more workers: register within 60 days of starting. Fewer than 20: a simple intimation. | Shops and Establishments Act, 2019, as amended from 16 Dec 2025 |
| Working hours and overtime | Up to 10 hours a day and 48 hours a week, a rest break after 6 hours, overtime at twice the wage rate up to 144 hours a quarter. | Same Act, as amended |
| Women at night | Allowed between 9 pm and 6 am with the woman's consent, safety arrangements and transport. | Same Act, as amended |
| Gratuity | After 5 years of continuous service (1 year for fixed-term employees, pro rata), 15 days' wages for each year. | Code on Social Security, 2020, from 21 Nov 2025 |
Gujarat minimum wages from 1 October 2026
| Minimum wage, 1 Oct 2026 to 31 Mar 2027 | Unskilled | Semi-skilled | Skilled |
|---|---|---|---|
| Zone I, per day | ₹524.50 | ₹534.50 | ₹546.50 |
| Zone I, per month (26 days) | ₹13,637 | ₹13,897 | ₹14,209 |
| Zone II, per day | ₹513.50 | ₹524.50 | ₹534.50 |
| Zone II, per month (26 days) | ₹13,351 | ₹13,637 | ₹13,897 |
Minimum wages shown are basic plus the ₹72.50 a day special allowance for shops, commercial establishments and the other general scheduled employments. Zone I covers municipal corporation, municipality and urban development authority areas. Full detail and other states: October 2026 minimum wage update.
THE STACK
What does HRTailor do for Gujarat businesses?
Four services, one subscription, one accountable team:
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Payroll Processing
Salaries, daily wages and piece rates in one run, with Gujarat deductions applied per site.
03
Compliance Management
Shop and factory registrations, PT, LWF, PF, ESIC and TDS on one calendar.
04
Cloud HRMS
Gate and floor attendance, self-service and a digital file for every employee.
CHOOSING A PARTNER
How do you choose an HR and payroll outsourcing company in Gujarat?
The short answer
Choose an HR and payroll outsourcing company in Gujarat on three things. First, a named HR Manager rather than a ticket queue: ask who will answer your employees' questions across all your sites. Second, real ownership of Gujarat compliance: ask who registers each premises under the 2019 Shops Act or factory rules, who files Professional Tax every month and the Labour Welfare Fund each half-year, and whether they can run piece-rate and daily-wage payroll. Third, a full price in writing: ask what the invoice looks like in month six, not just month one. Listings for payroll-only services in Gujarat start around ₹1,000 a month but leave registrations, letters and employee work with you. Large payroll firms suit companies with hundreds of employees, and HRMS software suits teams with an experienced HR person. A managed HR firm such as HRTailor suits Gujarat SMEs with 5 to 100 employees, from ₹10,000 a month plus GST.
| Type of provider | Best for | What you still do yourself |
|---|---|---|
| Payroll-only service | Calculating salaries | Registrations, letters, employee issues, exits |
| Large payroll firm | Companies with hundreds of employees | HR letters, policies, employee issues |
| HRMS or payroll software | Teams with an experienced HR person | Running payroll, filings and employee work |
| Managed HR (HRTailor) | SMEs with 5 to 100 employees | Approve payroll and make people decisions |
PAYROLL
How does payroll outsourcing in Gujarat work?
HRTailor runs end-to-end payroll for Gujarat companies with 5 to 100 employees. Every payroll cycle is processed by the 7th of the month.
What is included
- Monthly salary, daily-wage and piece-rate processing with payslips through the HRMS
- Gujarat Professional Tax deductions, and the Labour Welfare Fund for June and December
- PF and ESIC registration, monthly returns and challans, with PF coverage applied up to the new ₹25,000 monthly wage ceiling (from 17 September 2026)
- Quarterly TDS returns in Form 138 (formerly Form 24Q) and annual TDS certificates in Form 130 (formerly Form 16)
- One consolidated payroll for staff in several Gujarat cities
- Diwali bonus, arrears and full and final settlement
How it works, month by month
- 1Inputs
Your HR Manager collects attendance, leave, joiners, exits and pay changes from the HRMS.
- 2Processing
Wages and salaries are calculated with PF, ESIC, Professional Tax, Labour Welfare Fund and TDS applied per employee.
- 3Your approval
You review one payroll summary. Nothing is paid without your sign-off.
- 4Payment
We prepare the bank transfer file and payslips reach employees through the HRMS.
- 5Filings
PF, ESIC, Professional Tax and TDS returns are filed on time and challans saved for you.
WHERE WE SERVE
Which Gujarat cities do we serve? Ahmedabad to Rajkot
One engagement covers every Gujarat city. Each city has its own page with local detail:
Ahmedabad
Finance, pharma, textiles and the SG Highway office belt, with Sanand and Changodar units.
Surat
Diamond polishing, weaving and trading houses with piece-rate and daily-wage payroll.
Rajkot
Engineering, castings, machine tools and pumps across the GIDC estates.
Vadodara
Chemicals, engineering and heavy industry, plus a growing services base.
Gandhinagar & GIFT City
Government-facing firms, IT and financial services.
Kutch & the port belt
Logistics, salt, ceramics and port-linked businesses from Kandla to Mundra.
We also work with businesses in Bhavnagar, Jamnagar, Anand, Morbi, Vapi, Bharuch and Ankleshwar.
INDUSTRY FIT
Which Gujarat industries do we work with?
Textiles & Diamonds
Piece-rate and daily-wage payroll with inspection-ready registers.
Engineering & Chemicals
Factory registers, shift pay and contractor records for GIDC units.
Pharma & Healthcare
Shift payroll, training records and audit-ready documentation.
Trading & Logistics
Multi-city sales teams and godown staff on one payroll.
CALENDAR
What is the payroll compliance calendar for a Gujarat employer?
| When | What is due | Who handles it |
|---|---|---|
| By the 7th of each month | TDS deducted from salaries in the previous month deposited | HRTailor |
| By the 15th of each month | PF and ESIC contributions and monthly returns for the previous month | HRTailor |
| Within 15 days after each month | Gujarat Professional Tax paid (quarterly for employers below 20 employees) | HRTailor |
| 15 July and 15 January | Gujarat Labour Welfare Fund for the June and December registers | HRTailor |
| April and October | Minimum wage special allowance revised | HRTailor |
| Every quarter | TDS return on salaries in Form 138 (formerly Form 24Q) | HRTailor |
| Once a year | TDS certificates in Form 130 (formerly Form 16) and statutory bonus | HRTailor |
Sources, checked 27 October 2026: Gujarat Shops and Establishments (Regulation of Employment and Conditions of Service) Act, 2019, as amended by the Amendment Act, 2026 (Ordinance 3 of 2025, in force 16 December 2025); Surat Municipal Corporation Professional Tax FAQ; Labour Welfare Fund Act, 1953, section 6-B, as published by the Gujarat Labour Welfare Board; Labour Commissioner, Gujarat, circular of 5 October 2026 and notification of 27 March 2023 (minimum wages); Code on Social Security, 2020, section 53; Ministry of Labour and Employment notification S.O. 5109(E) of 17 September 2026 (PF wage ceiling ₹25,000); Income Tax Department form notes for Form 130 and Form 138. More detail: Gujarat labour law compliance guide.
WHY HRTAILOR
Why do Gujarat SMEs choose HRTailor?
A named HR Manager
One person for every Gujarat site, not a ticket queue.
City by city
Each premises registered correctly under one engagement.
Piece-rate ready
Wages checked against minimum rates every month.
HRMS included
Self-service for your team, no separate licence.
5 to 100, one provider
Grow across Gujarat without switching partners.
THE MATH, HONESTLY
One HR Manager, or a full HR team for less?
In-house HR Manager
₹8 to 15 LPA
Plus benefits, months of hiring and the risk of a wrong hire. One person, no cover when they are on leave.
vs
HRTailor HR team
₹10,000/month
From, plus GST. A dedicated HR Manager, a team of 5 to 6 and a Cloud HRMS, with no hiring risk.
- No lock-in beyond your 6-month term
- Dedicated HR Manager from day one
- Cancel anytime after the term
Also serving → Gujarat labour law guide · Maharashtra · Rajasthan
FAQS
Before you sign: honest answers .
HRTailor plans start at ₹10,000 a month plus GST for a small team, with the Cloud HRMS included. The price scales with headcount, not with the number of Gujarat cities you operate in. Every charge is listed on our pricing page.
One. Each site keeps its own registration and records, while you see one payroll, one HRMS and one HR Manager.
Since the 2026 amendment, in force from 16 December 2025, establishments with 20 or more workers register within 60 days of starting; smaller ones send a simple intimation. Factory units follow factory rules instead.
For the June and December registers, by 15 July and 15 January, online. The employer pays twice the employee share. We deduct and pay both.
Yes. Piece-rate, daily-wage and salaried staff run in one payroll, and every worker's earnings are checked against the minimum wage for their grade.
Gujarat clients are served fully online from our Mumbai office: video calls, digitally signed documents and a Cloud HRMS cover everything a local visit would.
Gratuity follows the central Code on Social Security, 2020: after 5 years of continuous service, or after 1 year for fixed-term employees, at 15 days' wages for each year. Our Gujarat labour law compliance guide covers the rest in depth.
Keep the lean overheads. Lose the HR risk .
Tell us where your Gujarat team works. We will show you the HR setup it needs.