01
HR Outsourcing
Induction, personnel files, attendance, leave, grievances and exits, run with the consistency a growing team needs.
📍 Navi Mumbai, Maharashtra
HR AND PAYROLL OUTSOURCING, NAVI MUMBAI
HR and Payroll Outsourcing in Navi Mumbai
HRTailor runs HR, payroll and employee compliance for Navi Mumbai startups and SMEs with 5 to 100 employees. A dedicated HR Manager, a small HR team and a Cloud HRMS handle payroll, PF, ESIC, Maharashtra Professional Tax, Labour Welfare Fund, shop registration, onboarding and exits for offices in Vashi, Airoli, Mahape and Belapur and units in TTC and Taloja, from ₹10,000 a month. Our Ghatkopar East office is just across the creek.
Maharashtra compliance coveredPF, ESIC, Professional Tax, Labour Welfare Fund and shop registration handled.
022 4896 7640Call us Mon to Fri, 9:30 am to 6:30 pm
Across the creekDelivered online through the Cloud HRMS, with our Ghatkopar office close by.
5 to 100 employeesPlans from ₹10,000 a month. No hidden fees.
WHAT YOU GET
Four numbers, zero asterisks .
200+
Startups & SMEs served across India
₹10K
Starting price per month + GST
3 wk
From signup to fully operational
0
Hidden fees, ever
WHY OUTSOURCE IN NAVI MUMBAI
What is HR outsourcing, and why do Navi Mumbai companies use it?
In short
HR outsourcing means a specialist firm runs your people processes for a fixed monthly fee. For a Navi Mumbai company with 5 to 100 employees, HRTailor provides a dedicated HR Manager, a small HR team and a Cloud HRMS that handle payroll, PF and ESIC returns, Maharashtra Professional Tax and Labour Welfare Fund, registration under the Maharashtra Shops and Establishments Act, offer letters, attendance, leave, exits and employee queries. Navi Mumbai was planned node by node, with corporate parks in Vashi and Belapur, IT campuses in Airoli and Mahape, industrial estates in TTC and Taloja, and new investment around the airport at Ulwe and Panvel. Yet much of the HR inside those buildings still runs on habit: an admin executive doubling as compliance officer and letters recycled from old templates. Plans start at ₹10,000 a month plus GST, less than one in-house HR hire. Companies above about 100 employees, or those wanting software only, are usually better served elsewhere.
01
Compliance by habit
An admin executive filing PT and PF on the side is the most common setup, and the riskiest.
02
Office and estate together
A Mahape office and a Taloja unit need different records under one payroll.
03
Airoli talent market
IT teams expect clean digital onboarding and payslips on time, every month.
EMPLOYEE COMPLIANCE
Which labour laws apply to employers in Navi Mumbai?
The short answer
Navi Mumbai follows the same Maharashtra rules as Mumbai, and every registration belongs to its own address. Under the Maharashtra Shops and Establishments (Regulation of Employment and Conditions of Service) Act, 2017, every office, shop or unit is a separate establishment: above the Act's worker threshold it registers with the Facilitator of the Labour Department, and below it files an online intimation. Registration is with the Labour Department, not the municipal corporation. Professional Tax needs two registrations, the employer's own enrolment and the registration for deducting employees' tax, and is deducted and paid with each payroll. The Maharashtra Labour Welfare Fund is deducted in June and December, with returns due by 15 July and 15 January. Units in TTC and Taloja may also fall under factory rules. Minimum wages follow Maharashtra's zone-wise rates, and PF, ESIC, TDS and the four Labour Codes apply as in every state.
| Rule | What HRTailor does | Key dates |
|---|---|---|
| Shops and Establishments Act, 2017 | Registers each Navi Mumbai office, shop or unit with the Facilitator or files the online intimation, depending on headcount, plus the registers the Act requires. | At start and on any change |
| Professional Tax, both registrations | Sets up the employer's enrolment and the registration for employee deductions, then deducts, pays and files. | Every payroll run |
| Labour Welfare Fund | Deducts the employee share and adds the employer share for staff on the rolls, then files the returns. | Deducted 30 June and 31 December; returns by 15 July and 15 January |
| Factory and contract labour | Factory registers for TTC and Taloja units and contractor records, kept inspection-ready. | Monthly |
| Minimum wages | Checks every salary against Maharashtra's zone-wise rates after each revision. See the October 2026 minimum wage update. | Every notified revision |
| PF, ESIC, TDS and Labour Codes | Watches headcount so PF and ESIC registration happens on time, and runs the central framework on one calendar. | Monthly and quarterly |
THE STACK
What does HRTailor do for Navi Mumbai businesses?
Four services, one subscription, one accountable team:
02
Payroll Processing
Office salaries, shift workers and field staff in one monthly cycle, with Maharashtra deductions applied.
03
Employee Compliance
Shop registrations, PT, LWF, PF, ESIC and TDS owned end to end, so nothing depends on one admin person.
04
Cloud HRMS
Biometric attendance at a unit gate, self-service and approvals for office teams.
CHOOSING A PARTNER
How do you choose an employee compliance outsourcing partner in Navi Mumbai?
The short answer
Choose an employee compliance outsourcing partner in Navi Mumbai on three things. First, a named HR Manager rather than a ticket queue: ask who will answer your employees' questions. Second, real ownership of Maharashtra compliance: ask who registers each of your premises with the Labour Department, who holds both Professional Tax registrations, who files the Labour Welfare Fund in June and December, and who is accountable if a deadline is missed. Third, a full price in writing: ask what the invoice looks like in month six, not just month one. Payroll-only vendors suit companies that need salaries calculated, staffing firms suit companies that want workers on someone else's rolls, and HRMS software suits teams with an experienced HR person. A managed HR firm such as HRTailor suits Navi Mumbai SMEs with 5 to 100 employees that want payroll, compliance and HR run together, from ₹10,000 a month plus GST.
| Type of provider | Best for | What you still do yourself |
|---|---|---|
| Payroll-only vendor | Calculating salaries | Registrations, letters, employee issues, exits |
| Staffing or manpower firm | Putting workers on another company's rolls | Day-to-day HR for your own employees |
| HRMS or payroll software | Teams with an experienced HR person | Running payroll, filings and employee work |
| Managed HR (HRTailor) | SMEs with 5 to 100 employees | Approve payroll and make people decisions |
PAYROLL
How does payroll outsourcing in Navi Mumbai work?
HRTailor runs end-to-end payroll for Navi Mumbai companies with 5 to 100 employees. Every payroll cycle is processed by the 7th of the month.
What is included
- Monthly salary processing and payslips through the HRMS
- Maharashtra Professional Tax deductions, and the Labour Welfare Fund in June and December
- PF and ESIC registration, monthly returns and challans, with PF coverage applied up to the new ₹25,000 monthly wage ceiling (from 17 September 2026)
- Quarterly TDS returns in Form 138 (formerly Form 24Q) and annual TDS certificates in Form 130 (formerly Form 16)
- Shift and overtime pay for estate units
- Diwali bonus, arrears and full and final settlement
How it works, month by month
- 1Inputs
Your HR Manager collects attendance, leave, joiners, exits and pay changes from the HRMS.
- 2Processing
Salaries are calculated with PF, ESIC, Professional Tax, Labour Welfare Fund and TDS applied per employee.
- 3Your approval
You review one payroll summary. Nothing is paid without your sign-off.
- 4Payment
We prepare the bank transfer file and payslips reach employees through the HRMS.
- 5Filings
PF, ESIC, Professional Tax and TDS returns are filed on time and challans saved for you.
WHERE WE SERVE
Which areas of Navi Mumbai do we serve? Vashi to Panvel
One fully online engagement covers every part of the city:
Vashi
Corporate offices, trading firms and service companies around the station complex and Palm Beach Road.
Airoli
IT and ITeS campuses at the northern end of the Thane-Belapur belt.
Mahape & Millennium Business Park
Technology services, engineering design and back offices.
CBD Belapur & Kharghar
Head offices, fintechs, institutes and professional firms.
TTC & Taloja industrial areas
Chemical, engineering and packaging units with factory records.
Ulwe, Panvel & the airport belt
New logistics, hospitality and service businesses around the airport.
We also work with businesses in Nerul, Sanpada, Ghansoli, Kopar Khairane, Rabale, Turbhe, Seawoods and across Maharashtra.
INDUSTRY FIT
Which Navi Mumbai industries do we work with?
IT, ITeS & Fintech
Digital onboarding, hybrid policies and audit-ready records for Airoli, Mahape and Belapur teams.
Chemicals & Engineering
Factory registers, contract labour records and shift payroll for TTC and Taloja units.
Logistics & Warehousing
Port and airport-linked operations with round-the-clock rosters.
Healthcare, Education & Services
Hospitals, institutes and service firms with mixed staff payrolls.
CALENDAR
What is the payroll compliance calendar for a Navi Mumbai employer?
| When | What is due | Who handles it |
|---|---|---|
| By the 7th of each month | TDS deducted from salaries in the previous month deposited | HRTailor |
| By the 15th of each month | PF and ESIC contributions and monthly returns for the previous month | HRTailor |
| Every month | Maharashtra Professional Tax deducted and paid | HRTailor |
| June and December | Maharashtra Labour Welfare Fund deduction, returns by 15 July and 15 January | HRTailor |
| Every quarter | TDS return on salaries in Form 138 (formerly Form 24Q) | HRTailor |
| Once a year | TDS certificates in Form 130 (formerly Form 16) and statutory bonus | HRTailor |
Sources, checked 27 October 2026: Maharashtra Shops and Establishments (Regulation of Employment and Conditions of Service) Act, 2017; Ministry of Labour and Employment notification S.O. 5109(E) of 17 September 2026 (PF wage ceiling ₹25,000); Income Tax Department form notes for Form 130 and Form 138. More detail: Maharashtra labour law compliance guide.
WHY HRTAILOR
Why do Navi Mumbai SMEs choose HRTailor?
A named HR Manager
One person who knows your team, not a ticket queue.
Compliance owned
Registrations and filings no longer depend on one admin person.
Close by
Our Ghatkopar East office is across the creek when a meeting helps.
HRMS included
Self-service for your team, no separate licence.
5 to 100, one provider
Grow without switching HR partners.
THE MATH, HONESTLY
One HR Manager, or a full HR team for less?
In-house HR Manager
₹8 to 15 LPA
Plus benefits, months of hiring and the risk of a wrong hire. One person, no cover when they are on leave.
vs
HRTailor HR team
₹10,000/month
From, plus GST. A dedicated HR Manager, a team of 5 to 6 and a Cloud HRMS, with no hiring risk.
- No lock-in beyond your 6-month term
- Dedicated HR Manager from day one
- Cancel anytime after the term
Also serving → Mumbai · Thane · Maharashtra
FAQS
Questions Navi Mumbai companies ask .
HRTailor plans start at ₹10,000 a month plus GST for a small team, with the Cloud HRMS included. The final price depends on headcount, the number of establishments and whether you need payroll only or a full HR department. Every charge is listed on our pricing page.
No. Under the Maharashtra Shops and Establishments Act, 2017, registration is with the Labour Department's Facilitator, or an online intimation for a smaller team. We check which applies to each of your premises.
Shop registration, both Professional Tax registrations, the Labour Welfare Fund, PF, ESIC and TDS filings, registers and minimum wage checks, owned by our compliance team on one calendar.
Our office is in Ghatkopar East, Mumbai, just across the creek. Day to day the service runs online through the Cloud HRMS and video calls.
Yes. Each site keeps its own registration, registers and contractor records, while you see one payroll, one HRMS and one invoice.
No. A Shops and Establishments registration is tied to the premises, so the new address needs its own registration or intimation. We fix this during onboarding.
About three weeks: records collected and verified, payroll reconciled against your previous cycle, the HRMS set up and employees moved to self-service.
A planned city deserves planned HR .
Tell us how your Navi Mumbai team runs. We will map the HR setup it should have.