01
HR Outsourcing
Induction paperwork, personnel files, attendance and leave, grievances and exits, run with the consistency that keeps a growing team from feeling improvised.
📍 Thane, Maharashtra
HR AND PAYROLL OUTSOURCING, THANE
HR and Payroll Outsourcing in Thane
HRTailor runs HR and payroll for Thane startups and SMEs with 5 to 100 employees. A dedicated HR Manager, a small HR team and a Cloud HRMS handle payroll, PF, ESIC, Maharashtra Professional Tax, Labour Welfare Fund, shop registration, onboarding and exits for offices on Ghodbunder Road, units in Wagle Estate and warehouses in Bhiwandi, from ₹10,000 a month. Our Ghatkopar East office is a short drive down the Eastern Express Highway.
Maharashtra compliance coveredPF, ESIC, Professional Tax, Labour Welfare Fund and shop registration handled.
022 4896 7640Call us Mon to Fri, 9:30 am to 6:30 pm
Next door in GhatkoparDelivered online through the Cloud HRMS, with our Mumbai office close by.
5 to 100 employeesPlans from ₹10,000 a month. No hidden fees.
WHAT YOU GET
Four numbers, zero asterisks .
200+
Startups & SMEs served across India
₹10K
Starting price per month + GST
3 wk
From signup to fully operational
0
Hidden fees, ever
WHY OUTSOURCE IN THANE
What is HR outsourcing, and why do Thane companies use it?
In short
HR outsourcing means a specialist firm runs your people processes for a fixed monthly fee. For a Thane company with 5 to 100 employees, HRTailor provides a dedicated HR Manager, a small HR team and a Cloud HRMS that handle payroll, PF and ESIC returns, Maharashtra Professional Tax and Labour Welfare Fund, registration under the Maharashtra Shops and Establishments Act, offer letters, attendance, leave, exits and employee queries. Thane's economy is a mix: engineering and packaging units in Wagle Estate, IT and services firms along Ghodbunder Road, and warehouse crews in the Bhiwandi belt. Many of these firms moved out of Mumbai and sit at the awkward size where HR problems are constant but a full-time HR salary still feels too much. Plans start at ₹10,000 a month plus GST, less than one junior HR hire. Companies above about 100 employees, or those wanting software only, are usually better served elsewhere.
01
The Mumbai move
A firm that crossed the city line often assumes its Mumbai paperwork moved with it. Registrations are tied to the premises, so they do not.
02
Plant, office and warehouse
A Wagle Estate unit, a Majiwada office and a Bhiwandi godown need different records under one payroll.
03
The awkward size
Too big for the owner to handle HR, too small to justify a full-time HR Manager.
MAHARASHTRA COMPLIANCE
Which labour laws apply to employers in Thane?
The short answer
Thane follows the same Maharashtra rules as Mumbai, but registrations belong to each address. Under the Maharashtra Shops and Establishments (Regulation of Employment and Conditions of Service) Act, 2017, every office, shop or unit is a separate establishment: above the Act's worker threshold it registers with the Facilitator of the Labour Department, and below it files an online intimation. A company that moves from Mumbai to Thane therefore needs the new premises registered; the old certificate does not carry over. Professional Tax needs two registrations, the employer's own enrolment and the registration for deducting employees' tax, and is deducted and paid with each payroll. The Maharashtra Labour Welfare Fund is deducted in June and December, with returns due by 15 July and 15 January. Minimum wages follow Maharashtra's zone-wise rates, and PF, ESIC, TDS and the four Labour Codes apply as in every state.
| Rule | What HRTailor does | Key dates |
|---|---|---|
| Shops and Establishments Act, 2017 | Registers each Thane office, unit or warehouse with the Facilitator or files the online intimation, depending on headcount, plus the registers the Act requires. Relocations from Mumbai are re-registered for the new address. | At start, on a move and on any change |
| Professional Tax, both registrations | Sets up the employer's enrolment and the registration for employee deductions, then deducts, pays and files. | Every payroll run |
| Labour Welfare Fund | Deducts the employee share and adds the employer share for staff on the rolls, then files the returns. | Deducted 30 June and 31 December; returns by 15 July and 15 January |
| Factory and contract labour | Factory registers for Wagle Estate and Dombivli units and contractor records for Bhiwandi warehouse crews, kept inspection-ready. | Monthly |
| Minimum wages | Checks every salary against Maharashtra's zone-wise rates after each revision. See the October 2026 minimum wage update. | Every notified revision |
| PF, ESIC, TDS and Labour Codes | Watches headcount so PF and ESIC registration happens before it is due, and runs the central framework on one calendar. | Monthly and quarterly |
THE STACK
What does HRTailor do for Thane businesses?
Four services, one subscription, one accountable team:
02
Payroll Processing
Factory shifts, office salaries and field-staff structures in one monthly cycle, with Maharashtra deductions applied and payslips issued through the HRMS.
03
Compliance Management
Shop registrations, state returns and central filings on one calendar, owned by our compliance team for every Thane site.
04
Cloud HRMS
Biometric attendance at a unit gate, geolocation for field teams, and self-service and approvals for everyone else.
CHOOSING A PARTNER
How do you choose a core HR and payroll partner in Thane?
The short answer
Judge a core HR and payroll partner in Thane on three things. First, a named HR Manager rather than a ticket queue: ask who will answer your employees' questions. Second, real ownership of Maharashtra compliance: ask who registers each of your premises, who files Professional Tax and the Labour Welfare Fund, and who is accountable if a deadline is missed. Third, a full price in writing: ask what the invoice looks like in month six, not month one. Third-party payroll firms suit companies that want workers on someone else's rolls, payroll processors and accountants suit companies that only need salaries calculated, and HRMS software suits teams with an experienced HR person. A managed HR firm such as HRTailor suits Thane startups and SMEs with 5 to 100 employees that keep their own rolls and want the whole function run, from ₹10,000 a month plus GST.
| Type of provider | Best for | What you still do yourself |
|---|---|---|
| Third-party payroll or staffing firm | Putting workers on another company's rolls | Day-to-day HR for your own employees |
| Accountant or payroll processor | Calculating salaries only | Registrations, HR letters, employee issues, exits |
| HRMS or payroll software | Teams with an experienced HR person | Running payroll, filings and employee work |
| Managed HR (HRTailor) | Startups and SMEs with 5 to 100 employees | Approve payroll and make people decisions |
PAYROLL
How does payroll outsourcing in Thane work?
HRTailor runs end-to-end payroll for Thane companies with 5 to 100 employees, office, unit and warehouse staff in one run. Every payroll cycle is processed by the 7th of the month.
What is included
- Monthly salary processing and payslips through the HRMS
- Maharashtra Professional Tax deductions, and the Labour Welfare Fund in June and December
- PF and ESIC registration, monthly returns and challans, with PF coverage applied up to the new ₹25,000 monthly wage ceiling (from 17 September 2026)
- Quarterly TDS returns in Form 138 (formerly Form 24Q) and annual TDS certificates in Form 130 (formerly Form 16)
- Shift, overtime and contract-staff payroll for units and warehouses
- Diwali bonus, arrears and full and final settlement
How it works, month by month
- 1Inputs
Your HR Manager collects attendance, shifts, overtime, leave, joiners and exits from the HRMS.
- 2Processing
Salaries are calculated with PF, ESIC, Professional Tax, Labour Welfare Fund and TDS applied per employee.
- 3Your approval
You review one payroll summary. Nothing is paid without your sign-off.
- 4Payment
We prepare the bank transfer file and payslips reach employees through the HRMS.
- 5Filings
PF, ESIC, Professional Tax and TDS returns are filed on time and challans saved for you.
WHERE WE SERVE
Which areas of Thane do we serve? Wagle Estate to Bhiwandi
One engagement covers every part of the district:
Wagle Industrial Estate
The manufacturing backbone: engineering, packaging, electricals and IT firms in converted premises.
Ghodbunder Road
New offices, clinics, academies and retail chains along Thane's fastest-growing stretch.
Majiwada & Kapurbawdi
Corporate offices and showrooms where many Mumbai firms open their first Thane address.
Naupada & station area
The old commercial core: traders, professional practices and family firms formalising HR.
Bhiwandi logistics belt
Warehousing for e-commerce and distribution, heavy on contract staff and gate attendance.
Dombivli & Kalyan
Chemical and mid-size manufacturing units that need factory registers kept carefully.
We also work with businesses in Kolshet, Vartak Nagar, Manpada, Hiranandani Estate, Mulund border, Airoli, Mira-Bhayandar and Ambernath, and across Maharashtra.
INDUSTRY FIT
Which Thane industries do we work with?
Engineering & Light Manufacturing
Shift and overtime payroll, apprentice records and factory documentation for Wagle Estate workshops and component makers.
IT, Services & Back Offices
Digital onboarding, hybrid policies and clean records for software teams and support centres serving Mumbai clients.
Warehousing & Distribution
Contract workforce documentation, multi-shift attendance and payroll that reconciles across Bhiwandi godowns.
Healthcare, Retail & Local Enterprise
Hospitals, clinics, retail chains and family businesses moving to proper contracts, structured salaries and compliant records.
CALENDAR
What is the payroll compliance calendar for a Thane employer?
| When | What is due | Who handles it |
|---|---|---|
| By the 7th of each month | TDS deducted from salaries in the previous month deposited | HRTailor |
| By the 15th of each month | PF and ESIC contributions and monthly returns for the previous month | HRTailor |
| Every month | Maharashtra Professional Tax deducted and paid | HRTailor |
| Every quarter | TDS return on salaries in Form 138 (formerly Form 24Q) | HRTailor |
| June and December | Maharashtra Labour Welfare Fund deduction, returns by 15 July and 15 January | HRTailor |
| Once a year | TDS certificates in Form 130 (formerly Form 16) and statutory bonus | HRTailor |
Sources, checked 26 October 2026: Maharashtra Shops and Establishments (Regulation of Employment and Conditions of Service) Act, 2017; Ministry of Labour and Employment notification S.O. 5109(E) of 17 September 2026 (PF wage ceiling ₹25,000); Income Tax Department form notes for Form 130 and Form 138. More detail: Maharashtra labour law compliance guide.
WHY HRTAILOR
Why do Thane SMEs choose HRTailor?
A named HR Manager
One person who knows your team, not a ticket queue.
Every site registered
Office, unit and warehouse each set up correctly under one engagement.
Close to Thane
Our Ghatkopar East office is a short drive away when a meeting helps.
HRMS included
Self-service for your team, no separate software licence.
5 to 100, one provider
Scale without switching HR partners.
THE MATH, HONESTLY
One HR Manager, or a full HR team for less?
In-house HR Manager
₹8 to 15 LPA
Plus benefits, months of hiring and the risk of a wrong hire. One person, no cover when they are on leave.
vs
HRTailor HR team
₹10,000/month
From, plus GST. A dedicated HR Manager, a team of 5 to 6 and a Cloud HRMS, with no hiring risk.
- No lock-in beyond your 6-month term
- Dedicated HR Manager from day one
- Cancel anytime after the term
Also serving → Mumbai · Maharashtra · Pune
FAQS
The questions Thane companies open with .
HRTailor plans start at ₹10,000 a month plus GST for a small team, with the Cloud HRMS included. The final price depends on headcount, the number of establishments and whether you need payroll only or a full HR department. Every charge is listed on our pricing page, and you get a written quote after a free call.
Our office is in Ghatkopar East, Mumbai, a short drive from Thane along the Eastern Express Highway. Day to day the service runs online through the Cloud HRMS and video calls, so being close is a comfort rather than a requirement.
No. A Shops and Establishments registration is tied to the premises, so the Thane address needs its own registration with the Facilitator, or an online intimation for a smaller team. We check this during onboarding and fix anything the move left behind.
Yes. One payroll, one HRMS and one HR Manager across both sites, with each location's registration, registers and contract-staff records kept separately underneath.
No. Your employees stay on your own rolls. HRTailor runs their payroll, compliance and HR as your outsourced HR department, so you keep the employer relationship and we do the work.
An accountant can compute salaries. An HR function also owns the documents, registrations, employee queries and exit settlements around them. Most companies switch after a first compliance notice or a messy exit; moving earlier costs less.
Usually as soon as people admin starts eating the owner's week, often at 5 to 10 employees. Because plans start at ₹10,000 a month, the numbers work long before a full-time HR salary would.
Your people commute home to Thane. Let HR settle here too .
Walk us through your Thane setup on a short call. We will map the fix before it ends.