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HR Outsourcing
Appointment letters, attendance, leave and disciplined exits for shop-floor and office staff alike.
📍 Surat, Gujarat
HR AND PAYROLL OUTSOURCING, SURAT
HR and Payroll Outsourcing in Surat
HRTailor runs HR and payroll for Surat textile, diamond and trading businesses with 5 to 100 employees. A dedicated HR Manager, a small HR team and a Cloud HRMS handle salary, daily-wage and piece-rate payroll, PF, ESIC, Gujarat Professional Tax, Labour Welfare Fund, shop and factory paperwork, onboarding and exits for units in Varachha, Katargam, Sachin, Pandesara and Hazira, fully online, from ₹10,000 a month.
Gujarat compliance coveredPF, ESIC, Professional Tax, Labour Welfare Fund and shop registration handled.
022 4896 7640Call us Mon to Fri, 9:30 am to 6:30 pm
Fully online in SuratRun from our Mumbai office through the Cloud HRMS, digital signatures and video reviews.
5 to 100 employeesPlans from ₹10,000 a month. No hidden fees.
WHAT YOU GET
Four numbers, zero asterisks .
200+
Startups & SMEs served across India
₹10K
Starting price per month + GST
3 wk
From signup to fully operational
0
Hidden fees, ever
WHY OUTSOURCE IN SURAT
What is HR outsourcing, and why do Surat companies use it?
In short
HR outsourcing means a specialist firm runs your people processes for a fixed monthly fee. For a Surat business with 5 to 100 employees, HRTailor provides a dedicated HR Manager, a small HR team and a Cloud HRMS that handle payroll, PF and ESIC returns, Gujarat Professional Tax and Labour Welfare Fund, appointment letters, attendance, leave, exits and employee queries. Surat grows shop-floor headcount faster than almost any city: a polishing unit in Varachha, a weaving house in Sachin or a garment floor supplying the Ring Road markets can double in a couple of seasons, while pay records stay in ledgers and attendance stays with supervisors. Payroll here mixes monthly salaries, daily wages and piece-rate earnings, often across the owner's rolls and a contractor's. Plans start at ₹10,000 a month plus GST, less than one local HR salary. Companies above about 100 employees, or those wanting software only, are usually better served elsewhere.
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Mixed wage structures
Salaries, daily wages and piece rates in one payroll, each with the right rules and records.
02
Seasonal headcount
Diamond and textile units swing with orders. Joining and exit paperwork has to keep pace.
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Contractor rolls
Direct and contract workers side by side need records that prove wages and coverage for both.
GUJARAT COMPLIANCE
Which labour laws apply to employers in Surat?
The short answer
Surat employers follow Gujarat's state laws on top of the central framework. Under the Gujarat Shops and Establishments (Regulation of Employment and Conditions of Service) Act, 2019, as amended from 16 December 2025, an establishment with 20 or more workers registers within 60 days of starting, and a smaller one sends a simple intimation; the registration stays valid until ownership or the business changes. Many Surat units in Sachin, Pandesara and Hazira fall under factory rules instead, so each site is classified first. Gujarat Professional Tax is deducted every month from employees above the notified salary threshold and paid by the employer. The Gujarat Labour Welfare Fund is collected for each half-year, for June and December. Minimum wages follow Gujarat's notified rates for each skill grade, which matters most for daily-wage and piece-rate workers. PF, ESIC, TDS and the four Labour Codes apply as in every state, and HRTailor runs all of these on one calendar.
| Rule | What HRTailor does | Key dates |
|---|---|---|
| Factory units in GIDC and processing belts | Classifies whether each Sachin, Pandesara or Hazira unit falls under factory rules instead of the Shops Act, then keeps licences, registers and returns. | Before the first filing, then ongoing |
| Shops and Establishments Act, 2019 | Registration for offices, showrooms and trading houses with 20 or more workers (since 16 December 2025); a simple intimation for smaller ones. | Within 60 days of starting |
| Professional Tax | Employer registration, the correct monthly deduction for employees above the notified salary threshold, payments and returns. | Every payroll run |
| Labour Welfare Fund | Deducts the employee share and adds the employer share for each half-year, then files and pays. | Half-yearly, for June and December |
| Minimum wages and piece rates | Checks that daily-wage and piece-rate earnings clear Gujarat's notified rate for each grade. See the October 2026 minimum wage update. | Every notified revision |
| PF, ESIC, TDS and Labour Codes | Decides coverage correctly for direct and contract workers and runs the central framework on one calendar. | Monthly and quarterly |
THE STACK
What does HRTailor do for Surat businesses?
Four services, one subscription, one accountable team:
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Payroll Processing
Salaries, daily wages and piece rates in one accurate cycle, with bank files and payslips.
03
Compliance Management
Factory and shop registrations, welfare fund cycles and PF, ESIC and TDS, ready for any inspection.
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Cloud HRMS
Gate and floor attendance, self-service for office staff and a digital file for every worker.
CHOOSING A PARTNER
How do you choose an HR and payroll outsourcing company in Surat?
The short answer
Choose an HR and payroll outsourcing company in Surat on three things. First, a named HR Manager rather than a ticket queue: ask who will answer your supervisors' and workers' questions. Second, real handling of Surat payroll: ask whether they run piece-rate and daily-wage pay, check it against minimum wages and decide PF and ESIC coverage for contract workers, and who files Gujarat Professional Tax and the Labour Welfare Fund. Third, a full price in writing: ask what the invoice looks like in month six, not month one. Large payroll firms suit companies with hundreds of employees, payroll software suits teams with an experienced HR person, and contractors and manpower firms suit companies that want workers on someone else's rolls. A managed HR firm such as HRTailor suits Surat SMEs with 5 to 100 employees that keep their own rolls and want the whole function run, from ₹10,000 a month plus GST.
| Type of provider | Best for | What you still do yourself |
|---|---|---|
| Manpower or labour contractor | Putting workers on another company's rolls | Day-to-day HR for your own employees |
| Large payroll firm | Companies with hundreds of employees | HR letters, policies, employee issues |
| Payroll software | Teams with an experienced HR person | Running payroll, filings and employee work |
| Managed HR (HRTailor) | SMEs with 5 to 100 employees | Approve payroll and make people decisions |
PAYROLL
How does payroll outsourcing in Surat work?
HRTailor runs end-to-end payroll for Surat companies with 5 to 100 employees. Every payroll cycle is processed by the 7th of the month.
What is included
- Monthly salary, daily-wage and piece-rate processing with payslips through the HRMS
- Gujarat Professional Tax deductions, and the Labour Welfare Fund for June and December
- PF and ESIC registration, monthly returns and challans, with PF coverage applied up to the new ₹25,000 monthly wage ceiling (from 17 September 2026)
- Quarterly TDS returns in Form 138 (formerly Form 24Q) and annual TDS certificates in Form 130 (formerly Form 16)
- Overtime and shift calculations for multi-shift units
- Diwali bonus, arrears and full and final settlement
How it works, month by month
- 1Inputs
Your HR Manager collects attendance, leave, joiners, exits and pay changes from the HRMS.
- 2Processing
Wages are calculated with PF, ESIC, Professional Tax, Labour Welfare Fund and TDS, and checked against minimum wages.
- 3Your approval
You review one payroll summary. Nothing is paid without your sign-off.
- 4Payment
We prepare the bank transfer file and payslips reach employees through the HRMS.
- 5Filings
PF, ESIC, Professional Tax and TDS returns are filed on time and challans saved for you.
WHERE WE SERVE
Which areas of Surat do we serve? Varachha to Hazira
One fully online engagement covers every part of the city:
Varachha & Katargam
The diamond heartland: polishing units and trading offices with piece-rate pay and seasonal swings.
Ring Road textile markets
Wholesalers and trading houses with small office teams and large supplier networks.
Sachin GIDC
Weaving, processing and embroidery units with multi-shift, mixed direct and contract workforces.
Pandesara & Udhna
The processing-house belt, where wage registers deserve close attention.
Hazira corridor
Heavy industry and its suppliers, with contractor-heavy sites and safety records.
Adajan, Vesu & Athwa
Offices, clinics, showrooms and service firms in the western city.
We also work with businesses in Kamrej, Palsana, Olpad, Bardoli, Navsari, Vapi and across Gujarat.
INDUSTRY FIT
Which Surat industries do we work with?
Textiles & Weaving
Multi-shift weaving, processing and embroidery units with mixed wage structures and contract crews.
Diamonds & Jewellery
Piece-rate polishing payroll, seasonal swings and discreet records for diamond units and traders.
Trading & Distribution
Small office teams on top of large supplier networks, with commission and incentive pay.
Engineering & Chemicals
Factory registers, overtime and contractor documentation for Hazira-belt suppliers.
CALENDAR
What is the payroll compliance calendar for a Surat employer?
| When | What is due | Who handles it |
|---|---|---|
| By the 7th of each month | TDS deducted from salaries in the previous month deposited | HRTailor |
| By the 15th of each month | PF and ESIC contributions and monthly returns for the previous month | HRTailor |
| Every month | Gujarat Professional Tax deducted and paid | HRTailor |
| June and December | Gujarat Labour Welfare Fund half-yearly contribution | HRTailor |
| Every quarter | TDS return on salaries in Form 138 (formerly Form 24Q) | HRTailor |
| Once a year | TDS certificates in Form 130 (formerly Form 16) and statutory bonus | HRTailor |
Sources, checked 27 October 2026: Gujarat Shops and Establishments (Regulation of Employment and Conditions of Service) Act, 2019, section 1(3), as amended by the Gujarat Shops and Establishments (Amendment) Act, 2026 (in force from 16 December 2025); Ministry of Labour and Employment notification S.O. 5109(E) of 17 September 2026 (PF wage ceiling ₹25,000); Income Tax Department form notes for Form 130 and Form 138. More detail: Gujarat labour law compliance guide.
WHY HRTAILOR
Why do Surat SMEs choose HRTailor?
A named HR Manager
One person who knows your floor and office, not a ticket queue.
Piece-rate ready
Daily wages and piece rates checked against minimum wages every month.
Inspection-ready
Registers and coverage records that hold up when someone asks.
HRMS included
Floor attendance and self-service, no separate licence.
5 to 100, one provider
Grow through the season without switching HR partners.
THE MATH, HONESTLY
One HR Manager, or a full HR team for less?
In-house HR Manager
₹8 to 15 LPA
Plus benefits, months of hiring and the risk of a wrong hire. One person, no cover when they are on leave.
vs
HRTailor HR team
₹10,000/month
From, plus GST. A dedicated HR Manager, a team of 5 to 6 and a Cloud HRMS, with no hiring risk.
- No lock-in beyond your 6-month term
- Dedicated HR Manager from day one
- Cancel anytime after the term
FAQS
What Surat owners ask first .
HRTailor plans start at ₹10,000 a month plus GST for a small team, with the Cloud HRMS included. The final price depends on headcount, the number of units and whether you need payroll only or a full HR department. Every charge is listed on our pricing page, and you get a written quote after a free call.
Yes. Piece-rate, daily-wage and monthly salaried staff run in one payroll, each with its own rules, and every worker's earnings are checked against Gujarat's minimum wage for their grade.
It depends on the unit. Many processing and weaving units fall under factory rules; offices, showrooms and trading houses fall under the Gujarat Shops and Establishments Act, 2019, which needs registration within 60 days for 20 or more workers (since the amendment in force from 16 December 2025) and an intimation for smaller ones.
Yes. We keep your own payroll clean and check the contractor's records for the workers on your premises, so wages and PF and ESIC coverage can be proved for both.
We serve Surat fully online from our Mumbai office. Your HR Manager is a call away, documents are signed digitally and the HRMS runs in any browser.
No. Your employees stay on your own rolls. HRTailor runs their payroll, compliance and HR as your outsourced HR department.
About three weeks: records collected and verified, payroll reconciled against your previous cycle, the HRMS set up and employees moved to self-service.
Big headcounts deserve real HR .
Tell us how your Surat unit runs. We will show you what proper HR looks like for it.