Payroll Outsourcing in India that runs itself - accurately, on time, every time.
From salary processing to TDS filing, we manage your entire payroll cycle with zero errors and full statutory compliance.
Payroll outsourcing means handing over salary computation, statutory filings, payslips and compliance to a dedicated team - so you never miss a deadline or face a penalty again.
End-to-end payroll, fully handled
Six core payroll functions - computed, filed, and delivered every month without you lifting a finger.
Salary Computation
Gross-to-net calculations including HRA, LTA, reimbursements, and variable pay components. Every component verified against your CTC structure before processing.
PF & ESIC Filing
Monthly ECR generation, contribution filing, and new employee registration management. UAN activation, transfer claims and withdrawal processing handled end-to-end.
TDS & Form 16
Annual TDS returns, monthly working, and Form 16 issuance for every employee. Investment declarations processed, tax-saving proof verification and revised computation on demand.
Professional Tax
State-specific PT deductions and monthly or annual filing across all states where you operate. Slab changes tracked automatically - no missed updates when state governments revise rates.
Payslip Generation
Branded, itemised payslips delivered to employees on processing day via email or ESS portal. Components broken down clearly so employees understand their take-home.
Full & Final Settlement
FnF calculation, gratuity, leave encashment, and clearance documentation handled end-to-end. Processed within 3 business days of confirmed last working day.
Outsource payroll, or run it in-house?
Running payroll in-house means chasing attendance, computing PF/ESIC/PT/TDS, generating payslips and filing returns - every single month. HRTailor’s payroll pod does all of it for you, accurately and on time.
| Criteria | In-house payroll | HRTailor |
|---|---|---|
| Monthly effort | 3–5 days of your team’s time | ✓ Zero - we handle it all |
| Accuracy | Manual errors risk penalties | ✓ Three-layer QC process |
| Compliance | You track deadlines yourself | ✓ Auto-filed before due dates |
| Cost | ₹25k–₹50k/mo (executive + software) | ✓ From ₹10,000/month |
| Scalability | Breaks at 50+ employees | ✓ Scales to any headcount |
| Error correction | Your liability | ✓ Corrected at no extra cost |
Simple to start, built to scale
Data handover
You share attendance, leave, and variable pay inputs by your cut-off date. We take it from there.
Processing & QC
Payroll is computed, cross-checked, and validated against the previous cycle by our payroll team.
Approval & transfer
You review a clear payroll summary and approve. Salaries are transferred on your chosen date.
Statutory filing
All PF, ESIC, TDS, and PT challans are generated and filed before due dates - automatically.
Who needs payroll outsourcing?
If you’re spending days every month on payroll instead of building your business, it’s time to hand it off.
- ✓ Startups and SMEs with 5–100+ employees who need accurate, on-time payroll without a dedicated payroll team.
- ✓ Companies operating across multiple Indian states - each state has different PT slabs, LWF rules and filing portals that need to be tracked.
- ✓ Businesses that have faced penalties for late PF/ESIC/TDS filings and need a zero-miss system going forward.
- ✓ Founders and ops leads who are currently doing payroll themselves and need to free up 3–5 days per month.
- ✓ Companies with contract, gig and full-time workers on the same payroll platform needing unified processing.
- ✓ Businesses preparing for audit or due diligence - clean payroll records and statutory compliance documentation matter.
Transparent payroll pricing
No hidden fees. Pricing scales with your team size.
Standard Payroll
- Monthly salary computation
- PF & ESIC filing
- TDS computation & Form 16
- Professional Tax filing
- Branded payslips
- Full & final settlements
- Statutory registers & compliance monitoring
- Attendance & leave integration
- Dedicated payroll contact
Custom Quote
- Everything in Standard
- Multi-state PT management
- Contract & gig worker payroll
- Custom reporting & MIS
- HRMS integration
- Bulk hiring payroll setup
For companies with more than 100 employees or complex multi-entity structures, contact us for customised pricing.
What does payroll outsourcing cost in India?
For SMEs it’s typically a low per-employee monthly fee - far cheaper than an in-house payroll executive (₹25k–₹50k/month) plus the penalty risk of a missed filing. A single late PF return attracts interest at 12% p.a. plus damages up to 100% of the arrears.
HRTailor’s payroll outsourcing eliminates this risk entirely. See our payroll cost guide, or explore full HR outsourcing.
Never miss a payroll deadline again
Take complete ownership off your plate - from inputs to statutory filing. One team, one process, zero missed deadlines.
Payroll live in 5 business days. Plans from ₹10,000/month. Full statutory compliance included.
Payroll outsourcing for small businesses & startups
Running payroll in-house means chasing attendance, computing PF/ESIC/PT/TDS, generating payslips and filing returns - every single month. HRTailor’s payroll pod does all of it for you, accurately and on time, from ₹10,000/month.
What’s included
- ✓ Monthly payroll processing + payslips
- ✓ PF, ESIC, PT & TDS computation and filings
- ✓ Statutory registers & compliance monitoring
- ✓ Full & final settlements
- ✓ Attendance & leave integration
- ✓ A dedicated point of contact who actually replies
What does payroll outsourcing cost in India? For SMEs it’s typically a low per-employee monthly fee - far cheaper than an in-house payroll executive plus the penalty risk of a missed filing. See our payroll cost guide, or explore full HR outsourcing.