HR Outsourcing in India: Your Entire HR Department, Managed Online
Outsourcing HR doesn't mean handing off one task. It means handing off the whole function, onboarding, policies, leave, payroll coordination, documentation and statutory compliance across every Indian state where you hire, to a team that owns it end to end. HRTailor gives growing Indian companies a dedicated HR Manager, a pod of 5 to 6 HR Executives and a Cloud HRMS, for a fixed monthly price. No headcount. No surprise bills. Built for teams of 5 to 100+.
How HR outsourcing works
A dedicated HR Manager is assigned to your company within a few days of signing. They take a handover of whatever HR exists, even if that's just a spreadsheet and a shared folder, and run it from there.
Your Manager is backed by a pod of HR Executives who handle payroll inputs, compliance filings, documentation and employee queries, so nothing depends on a single person's availability. The Cloud HRMS goes live for your team at the same time.
From day one, your employees have a proper HR contact, a portal to raise requests, and a company that handles HR properly. You retain full oversight, we run the day-to-day.
This is full service HR outsourcing. The HR functions you can outsource, from payroll and statutory compliance to employee onboarding, HR policies, leave, documentation and employee relations, all sit with one team. Outsourcing HR services this way gives you a complete HR department without building one in-house.
What you get every month.
Nine things you'd otherwise be stitching together yourself, run by one accountable team, inside one HRMS.
Dedicated HR support
One HR Manager owns your account as your single point of accountability, backed by a 5 to 6 person executive pod. You get a name and a number, not a ticket queue.
Employee onboarding
Joining kits, document collection, BGV coordination and HRMS setup, handled within 24 hours of a new hire saying yes.
HR policies
A handbook and policy framework (leave, attendance, IT use, code of conduct) written for your company and headcount, not a generic template.
Leave management
A clear leave policy plus live HRMS workflows for requests, approvals and balances.
Payroll coordination
Inputs, computation, payslips, TDS and full-and-final settlements, run through your HRMS every month. Coordinated as part of your managed HR function, not a separate product.
Employee documentation
Offer, appointment, increment, transfer and exit letters, plus statutory registers, drafted, version-controlled and audit-ready.
Compliance support
PF, ESIC and PT challans and filings, with a compliance calendar so deadlines never become penalties. See statutory compliance →
Grievance & Employee Relations
Grievance acknowledgement, formal resolution protocols and everyday employee relations, handled so issues are documented and resolved before they escalate.
Cloud HRMS Access (included)
A full cloud HRMS for your team, employee records, leave, attendance, payroll inputs, payslips and documents in one secure place. Included at no extra cost.
Outsource your HR, or make your first HR hire?
Your first in-house HR Manager costs ₹8 to 15 LPA plus benefits, and you get a single generalist learning compliance on the job, who takes weeks to recruit and can't scale without another hire. HRTailor gives you a pod of 5 to 6 HR specialists, built-in statutory compliance, and a team that's live in 3 weeks, on a simple monthly subscription that scales with your headcount and carries zero compliance risk on your side.
| Criteria | In-house HR | HRTailor |
|---|---|---|
| Cost | ₹8 to 15 LPA + benefits | ✓ Simple subscription fee |
| Expertise | A single generalist | ✓ A pod of 5 to 6 specialists |
| Compliance | Learning on the job | ✓ Built-in compliance |
| Speed to hire | Slow to recruit | ✓ Live in 3 weeks |
| Scalability | Fixed headcount | ✓ Scales with you |
| Risk | You bear all liability | ✓ Zero compliance risk |
Three options for a 5 to 100 employee company.
| In-house HR hire | HRTailor | No HR | |
|---|---|---|---|
| Monthly cost | ₹40k to ₹80k+ salary | From ₹10,000/mo | ₹0 (until it costs you) |
| Coverage | One person's skillset | Full HR pod | None |
| Compliance risk | Depends on hire | Managed & monitored | High (penalties) |
| Ramp time | 30 to 60 days | Live in days | N/A |
How onboarding works (about 3 weeks).
From first call to first managed monthly cycle, with a clear handover at the end.
Discovery
Map your current HR setup, headcount, gaps and goals.
Setup
HRMS configured, policies drafted, employee data migrated.
Handover
Your HR Manager and pod take ownership, logins issued and a single point of contact.
Monthly run
Payroll, compliance, employee queries and documentation, every month.
Quarterly review
A report, refined policy and a plan for your next stage of growth.
HR outsourcing for Indian startups and SMEs
Indian labour law adds a compliance layer that makes in-house HR harder to get right. PF registration, ESIC coverage, PT in each state your employees are in, LWF where applicable, and the filing deadlines that go with all of them. Most small HR teams miss at least one of these in the first year.
- Startups with 5 to 100+ employees who need a full HR function without building an in-house team
- Companies where the founder or ops lead is doubling as HR, and it's eating into time that should go to growth
- Businesses expanding to multiple Indian states, each new state means new PT, Shops & Establishments, LWF, Payment of Bonus Act, POSH Act 2013, Maternity Benefit Act, and DPDP Act 2023 compliance
- Teams that have received compliance notices or need clean PF/ESIC records before a fundraise or audit
- Companies with high employee turnover creating complexity around PF transfers, ESIC continuation and final settlements
Best for: startups and SMEs from 5 to 100+ employees who need real HR outcomes without the headcount. Related: payroll outsourcing · payroll cost guide · statutory compliance.
For small businesses especially, the benefits of outsourcing your HR department show up straight away: senior HR expertise from day one, statutory compliance handled across every state, and a predictable monthly cost instead of a full-time salary.
Transparent pricing.
No quotes, no haggling, no surprise invoices. Pricing scales with your team size and the support you need.
Without Compliance
Base ₹10,000/mo (up to 15 emp) · then ₹400/emp
₹20,000₹10,000 / month + GST
≈ ₹30,000 billed in advance
- Dedicated Online HR Manager
- 5 to 6 HR Executives backing your account
- Cloud HRMS (included)
- HR Setup: policies, letters, salary structure
- Monthly Payroll & TDS through HRMS
- Onboarding, grievance, queries, attendance
With Compliance
Base ₹12,500/mo (up to 15 emp) · then ₹500/emp
₹25,000₹12,500 / month + GST
≈ ₹37,500 billed in advance
- Everything in ‘Without Compliance’
- PF / ESIC / PT challan processing
- Statutory filings & registers
- Compliance calendar & reminders
- Audit-ready documentation
What to look for in an HR outsourcing partner
The right company gives you a named HR Manager, not a helpdesk ticket and a rotating support pool. They have India-specific compliance depth, not generic HRIS software with a PF module bolted on.
They price transparently, so you can plan costs as your headcount grows. And they give you real data, attendance, leave liability, headcount reports, compliance status, not a black box where you hand over HR and hope for the best.
HRTailor's managed HR service is built around those four things: one Manager, one pod, one HRMS, all-in pricing from ₹10,000/month.
Ready to hand off HR?
Talk to a real HR Manager and get a tailored plan within one business day, no obligation.
HR outsourcing across India
We deliver payroll, statutory compliance and HR support in every major metro, and remotely for teams hiring across multiple states. Find your city below.
Frequently asked questions
Reviewed by the HRTailor payroll and compliance team. Last updated: 2026-09.