HRMS software · managed for you
An HRMS your team uses - and we run.
HRTailor HRMS is a cloud HR platform built for Indian SMEs - employee records, payroll, leave, attendance, statutory compliance and employee self-service - operated day to day by our HR team. You get the software and the people who run it.
The basics
What is HRMS software?
A Human Resource Management System (HRMS) digitises and automates HR administration - employee records, payroll, leave and attendance, compliance, recruitment, performance, expenses and employee self-service - replacing registers, spreadsheets and paper with one cloud system.
For Indian SMEs it also has to handle PF and ESIC computation, state-wise Professional Tax slabs, TDS under both the old and new regimes, and Shops and Establishments Act compliance. Generic international platforms rarely cover these well; India-focused ones can lack the depth a growing business needs.
According to Mordor Intelligence (2024), the Indian HRMS market is growing at a CAGR of 12.8% through 2028 on SME adoption - yet only 34% of Indian SMEs use a structured HRMS today.
Why it matters
Why Indian SMEs need HRMS software.
Scale without scaling HR headcount
Payslip distribution, leave approvals, attendance compilation and tax documents all run automatically, so a 50-100 person company can operate on a lean HR team - or outsource HR entirely. Without an HRMS every new hire adds proportional HR workload; with one, the effort per employee falls as processes standardise.
Eliminate data silos
In most SMEs employee data is scattered - details in Excel, attendance in a biometric register, leave on a whiteboard, payroll in Tally, compliance in a physical file. An HRMS replaces that with a single source of truth where every record is linked and consistent.
Employee expectations have changed
Employees expect digital self-service: leave balances on a mobile app, payslips downloaded instantly, expense claims filed online, HR answers without waiting. Companies that cannot offer it are at a disadvantage in hiring and retention.
Compliance risk reduction
Built-in statutory compliance automates contribution calculations, generates filing reports and alerts administrators before deadlines - removing the errors that creep in when the maths is done by hand.
The platform
HRTailor HRMS platform features.
Every module is configured by HRTailor and operated by your HR pod - you use the dashboards, not the admin panel.
Employee information management
A centralised database holding full employee profiles - personal details, employment history, compensation, statutory numbers (UAN, ESIC IP), documents such as offer and appointment letters and ID proofs, and the reporting hierarchy. Search, filters and custom fields keep it all findable across the organisation.
Employee self-service portal
Every employee gets a secure dashboard. From it they download current and historical payslips, check leave balances and apply for leave, review attendance and raise regularisation requests, submit expense claims with digital receipts, access tax documents such as Form 16 and Form 12BB, update bank details, address and emergency contacts, file investment declarations for TDS, and read company policies and announcements.
Payroll integration
Attendance, leave, approved expenses and your statutory setup feed straight into monthly payroll. Loss of pay, overtime, leave encashment and reimbursements are computed automatically, with no manual data transfer.
Compliance dashboard
Live status for every statutory obligation: PF ECR filing, challans and annual returns; ESIC monthly contributions and half-yearly returns; TDS deposits, quarterly returns and Form 16; state-wise Professional Tax; and LWF. Each carries a green, amber or red indicator with deadline alerts, visible to both our compliance team and your management.
Leave and attendance module
Biometric devices, mobile GPS check-in and web attendance all land in one record, under a leave policy engine that handles state-wise rules, shifts, comp-offs and multi-level approvals. Team calendars give managers visibility into availability for planning.
Document management
Secure digital storage for offer and appointment letters, ID proofs, compliance forms such as PF nominations and ESIC declarations, performance review records and training certificates - all linked to employee profiles under role-based permissions.
Mobile application
Android and iOS apps for attendance, leave, payslips and expense claims. Managers approve requests and view team dashboards from the same app, with push notifications for pending approvals and HR communications.
Reports and analytics
Payroll registers with CTC and variance analysis; compliance filing status, contribution summaries and a deadline tracker; attendance, late-arrival and overtime trends; leave balances, utilisation and liability; and headcount, joining and attrition by department - all with flexible date ranges, filters and export options.
Self-service alone cuts routine HR queries by up to 70%, freeing HR bandwidth for strategic work.
Comparison
Managed HRMS vs self-managed HRMS.
Indian SMEs have several HRMS options. Here is how HRTailor HRMS compares with other popular platforms.
| Feature | HRTailor HRMS | Keka | Zimyo | GreytHR |
|---|---|---|---|---|
| Managed HR service included | Yes - dedicated HR team operates the platform | No - self-service only | No - self-service only | No - self-service only |
| Payroll processing | Fully managed by HRTailor team | Self-operated by client | Self-operated by client | Self-operated by client |
| Statutory compliance filing | Filed by HRTailor team monthly | Tool provided, filing by client | Tool provided, filing by client | Tool provided, filing by client |
| Employee self-service | Yes | Yes | Yes | Yes |
| Mobile app | Yes (Android and iOS) | Yes | Yes | Yes |
| Biometric integration | Yes | Yes | Yes | Yes |
| Starting price | ₹10,000/mo (includes managed service) | ₹6,999/mo + internal HR cost | ₹60/employee/mo + internal HR cost | ₹3,495/mo + internal HR cost |
| Total cost of ownership | Lower - no internal HR admin needed | Higher - needs HRMS admin + compliance specialist | Higher - needs HRMS admin + compliance specialist | Higher - needs HRMS admin + compliance specialist |
| Best for | SMEs wanting complete HR outsourcing with technology | Mid-size companies with internal HR teams | Companies wanting modular HR tools | Budget-conscious companies with basic HR needs |
The key difference is software + service, not software only. Other platforms are tools your internal team must learn, operate and maintain. HRTailor HRMS is managed: our team runs the payroll, files the returns, handles employee queries and produces the reports.
Per Gartner (2024), a self-operated HRMS also costs subscription plus implementation, training, roughly 0.5-1 FTE of administration and compliance management - often ₹25,000-₹50,000 a month for a 15-50 person company. HRTailor HRMS delivers the same functionality at ₹10,000-₹12,500.
Implementation
How implementation works.
Live in 5 to 7 business days for companies up to 50 employees. No technical resource needed on your side.
Needs assessment
Our team, led by Abhijit Divekar (Managing Director) and Makarand Gaikwad (Business HR Head), reviews your HR processes, data sources and goals, and agrees the module set.
Data migration
Employee master data moves across from Excel, Tally, another HRMS or paper - personal details, salary structures, leave balances, attendance history and compliance registrations, each validated before import.
Configuration
Salary components, leave rules, attendance modes, approval workflows, compliance parameters and report templates are configured, with state-specific settings applied per office location.
Integration and testing
Biometric devices are integrated, mobile access is provisioned and a test payroll run validates every computation rule. Any discrepancy is resolved before go-live.
Go-live and training
Employees receive logins and a short orientation; managers are trained on approvals and reporting dashboards. Our team takes over running the platform from this point.
Managed operation
We handle monthly payroll, statutory filing, onboarding, exits and employee queries. Your management reads the dashboards and reports - no administration on your side.
Who it is for
Who needs HRTailor HRMS?
Founders wearing multiple hats get a platform that runs HR automatically, with zero administration overhead.
Past 15-20 employees, spreadsheet-based HR turns error-prone and slow. This gives you the structure to scale efficiently.
If the platform is in place but nobody has time to operate it day to day, we add the team that handles administration and compliance configuration.
Offices in Mumbai, Vadodara or elsewhere need one central system that handles location-specific compliance and policies.
An HR manager (₹4-7 lakh/year), a payroll specialist (₹3-5 lakh/year) and an HRMS subscription (₹1-3 lakh/year) cost more together than our all-inclusive managed service.
See HRTailor HRMS in action.
The only HRMS in India that comes with a fully managed HR service. Book a live demo on your own headcount and salary structure.
Live in 5-7 days · No implementation fees · Plans from ₹10,000/month
Pricing
The HRMS is included.
HRTailor HRMS comes with every HR outsourcing plan - no separate software licence required.
Starter Plan
HRTailor HRMS platform access for up to 15 employees.
Without compliance filing
Up to 15 employees
- Employee self-service portal
- Basic payroll integration
- Leave management module
- Web-based attendance
- Core compliance features
Standard Plan
The full HRTailor HRMS platform with every module.
With compliance filing
All modules included
- Advanced analytics
- Biometric integration
- Mobile app access (Android & iOS)
- Compliance dashboard
- Document & expense management
- Complete managed service support
No per-employee charges. No implementation fees. No long-term contracts. Contact us for a live demo and a personalised quotation.
Questions
HRMS software, answered.
Reviewed by the HRTailor HRMS team. Last updated: September 2026.
How is HRTailor HRMS different from running an HRMS in-house?
It is a managed offering, not a self-service licence. Our payroll analysts process the payroll, our compliance team files the statutory returns and our HR executives handle employee queries - so you get modern HRMS capability without hiring or training an HRMS administrator.
Is HRTailor HRMS suitable for companies with less than 10 employees?
Yes - it is designed for Indian SMEs from 5 employees upward. The Starter plan at ₹10,000 per month (₹12,500 with compliance) covers teams up to 15 employees and includes the core HRMS plus the managed HR operations pod.
Does HRTailor HRMS have a mobile app?
Yes. Native apps for Android and iOS. Employees use them for GPS-based attendance, payslips, leave requests, expense claims and profile updates; managers approve requests and review team reports from the same app.
How long does it take to implement HRTailor HRMS?
5 to 7 business days from data handover for up to 50 employees, and 10 to 15 business days for 50 to 200 including data validation, multi-location configuration and testing. Our implementation team runs it end to end - no technical resource needed on your side.
Can we migrate from our existing HRMS to HRTailor HRMS?
Yes, from any platform - past migrations include Keka, Zimyo, Zoho People, BambooHR, existing GreytHR tenants and Excel. We rebuild the employee master, salary history, leave balances and statutory numbers (PF UAN, ESIC IP), reconciled before go-live.
Is employee data secure on HRTailor HRMS?
Yes - AES-256 encryption at rest, authenticated administrative access, geographically redundant backups, audit trails on every change and a 99.9% uptime SLA, aligned with the DPDP Act 2023.
What happens if we want to leave HRTailor HRMS?
Your employee data, salary history and statutory records are handed back in a structured format for import elsewhere, and we cooperate with your new provider through the transition. The data belongs to you; HRTailor is its custodian. Notice period follows your contract.
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