HR setup · Indian startups & SMEs
Set up HR right, from day one.
Policies, salary structure, PF / ESIC / PT / LWF registrations, a cloud HRMS and audit-ready documentation - built for your headcount and states in about 3–4 weeks, so your monthly HR runs from Day 1.
What HR Setup delivers
Everything your HR needs before Day 1.
A foundation owned by senior HR specialists, documented, and loaded into your HRMS before your monthly service begins.
Policy & handbook
Policies your managers can actually enforce.
Generic templates off the internet contradict each other, cite the wrong laws, and set expectations you can’t meet. We draft your policy manual around your real headcount, industry and work model - office, remote or hybrid - covering conduct, leave, benefits, POSH and grievance handling, reviewed with you before it’s finalised, plus a ready-to-use employee handbook.
Compensation
A salary structure that survives an audit.
Many startups run on ad-hoc CTC breakdowns decided informally and never documented - serious exposure in a labour inspection or tax audit. We design a transparent, tax-efficient salary structure aligned to PF, ESIC and TDS, documented in writing and loaded into your HRMS from Day 1.
Cloud HRMS
One cloud HRMS, configured and tested.
Our fully cloud-based HRMS digitises every HR function - payroll, attendance, leave, agreements and analytics. We deploy it end-to-end: employee profiles, leave structures, payroll configuration and attendance settings, all tested before your monthly service begins, on AWS-grade security.
Records & e-sign
Every HR document, digitised and audit-ready.
Offer letters, appointment and confirmation letters, consultant agreements, NDAs and exit papers - templated, securely stored and searchable. With e-sign workflows built in, your documentation stays fast, compliant and fully online from the first hire.
Registrations
PF, ESIC, PT and LWF - registered correctly.
Where your company isn’t yet registered, we initiate and coordinate the applications - PF (20+ employees), ESIC (10+ employees), and PT / LWF by state. We also configure monthly challans and e-remittance workflows so your setup is consistent, legal and paperless. Government processing timelines sit with the departments; we submit and follow up.
Transparent pricing
Set up first, then a monthly plan.
An in-house HR manager costs ₹8 to 15 LPA plus benefits. HR Setup builds the foundation, then a full HR pod and cloud HRMS run from ₹10,000/month. You get a definitive quote after a short discovery call. GST extra.
Monthly · Without Compliance
Ongoing HR, once setup is done.
- Dedicated online HR Manager
- Cloud HRMS included
- Monthly payroll & TDS
- Onboarding, queries, attendance
- Exits & documentation
Monthly · With Compliance
HR plus statutory filing, handled.
- PF, ESIC, PT & LWF challan filing
- TDS processing
- Compliance calendar & due-date tracking
- Audit & inspection documentation
- Government notice support
Questions
HR Setup, answered.
Reviewed by the HRTailor implementation team. Last updated: 2026-09.
What exactly is included in HR Setup?
HR Setup is the foundational engagement that builds five things: a complete HR policy manual, letter templates covering offer, appointment, confirmation, increment, warning and relieving, a tax-efficient and statutorily compliant salary structure, statutory registration setup across PF, ESIC, PT and LWF where applicable, and a full HRMS deployment with employee profiles, leave structures, payroll configuration and attendance settings.
How long does HR Setup take?
HR Setup takes 3 to 4 weeks for a startup of around 20 employees, measured from contract signing and receipt of your information. Week 1 covers intake and registration applications, Week 2 the salary-structure and policy drafts, Week 3 revisions, and Week 4 HRMS configuration and go-live. If PF is already registered it runs shorter. Multi-state or multi-stakeholder setups need 4 to 5 weeks.
Do you handle the statutory registrations for us?
Yes. Where your company is not yet registered, HRTailor initiates and coordinates the process. Under the Code on Social Security 2020, PF registration applies at 20 employees and ESIC at 10 employees. PT and LWF depend on your state of operations. Government processing timelines sit outside our control: HRTailor submits documentation and follows up, but certificates are issued by the respective departments.
How is HR Setup different from Monthly HR Solutions?
HR Setup is the engagement that creates the infrastructure. Monthly HR Solutions is the ongoing service that runs on it. Without Setup there is no policy framework, no HRMS and no salary structure for payroll to run against, so Setup comes first. Monthly HR Solutions then runs as a recurring subscription.
What determines HR Setup scope?
HR Setup scope depends on headcount, the number of states you operate in, whether PF and ESIC registrations already exist, the complexity of your compensation structure, and how much policy customisation you need. Scope and commercials are confirmed on a discovery call before work begins.
Ready to hand HR to people who do this every day?
Talk to a real HR Manager and get a tailored setup plan within one business day - no obligation.