01
HR Outsourcing
Appointment letters, attendance, leave, grievances and exits under UP's rules, not Delhi's.
📍 Uttar Pradesh, India
HR AND PAYROLL OUTSOURCING, UTTAR PRADESH
HR and Payroll Outsourcing in Uttar Pradesh
HRTailor runs HR and payroll for Uttar Pradesh startups and SMEs with 5 to 100 employees, from Noida and Ghaziabad to Lucknow, Kanpur, Agra and Varanasi. A dedicated HR Manager, a small HR team and a Cloud HRMS handle payroll, PF, ESIC, UP minimum wages, shop registration, appointment letters, onboarding and exits, fully online, from ₹10,000 a month.
UP compliance coveredPF, ESIC, minimum wages, shop registration and the 2025 Shops Act changes handled.
022 4896 7640Call us Mon to Fri, 9:30 am to 6:30 pm
Fully online across UPRun from our Mumbai office through the Cloud HRMS, digital signatures and video reviews.
5 to 100 employeesPlans from ₹10,000 a month. No hidden fees.
WHAT YOU GET
Four numbers, zero asterisks .
200+
Startups & SMEs served across India
₹10K
Starting price per month + GST
3 wk
From signup to fully operational
0
Hidden fees, ever
WHY OUTSOURCE IN UTTAR PRADESH
What is HR outsourcing, and why do Uttar Pradesh companies use it?
In short
HR outsourcing means a specialist firm runs your people processes for a fixed monthly fee. For an Uttar Pradesh company with 5 to 100 employees, HRTailor provides a dedicated HR Manager, a small HR team and a Cloud HRMS that handle payroll, PF and ESIC returns, UP minimum wages by category, registration under the UP Shops and Commercial Establishments Act, appointment letters, attendance, leave, exits and employee queries. Uttar Pradesh is several economies under one name: software, electronics and media in Noida and Ghaziabad, government, healthcare and services in Lucknow, leather and engineering in Kanpur, tourism and footwear in Agra, and textiles and crafts around Varanasi. Teams copied from Delhi templates often get UP rules wrong. Plans start at ₹10,000 a month plus GST. Companies above about 100 employees, or those wanting software only, are usually better served elsewhere.
01
Not Delhi rules
Noida and Ghaziabad sit in UP, so Delhi payroll templates get the deductions and wages wrong.
02
A changed Shops Act
A 2025 ordinance changed who registers, the hours and night work for women.
03
Wages by category
UP minimum wages differ by city category and change every April and October.
UTTAR PRADESH COMPLIANCE
Which Uttar Pradesh compliance does HRTailor handle for you?
The short answer
Uttar Pradesh employers follow the same state rules in every city. UP does not deduct Professional Tax or a Labour Welfare Fund contribution from salaries, so a correct UP payslip shows neither. The UP Shops and Commercial Establishments Act, 1962, as amended by an ordinance of November 2025, now covers the whole state: establishments with 20 or more employees register on the Labour Department portal within six months, smaller ones are exempt, and every worker gets an appointment letter. Working hours are 9 a day and 48 a week, up to 11 a day with overtime, and no more than 144 overtime hours a quarter. Women may work between 7 pm and 6 am with consent, transport and the listed facilities. From 1 October 2026, minimum wages in Category I, which covers Noida and Ghaziabad, start at ₹13,883.59 a month for unskilled work. PF, ESIC, TDS and the four Labour Codes apply as in every state.
| Rule | What HRTailor does | Key dates |
|---|---|---|
| Professional Tax | Not deducted in Uttar Pradesh. We keep it off UP payslips, even when templates come from other states. | Not applicable |
| Labour Welfare Fund | No employee or employer contribution is deducted from salaries in Uttar Pradesh. | Not applicable |
| UP Shops and Commercial Establishments Act, 1962 | Online registration for establishments with 20 or more employees, appointment letters, changes and registers. | Within six months of starting |
| Minimum wages by category | Maps each site to Category I, II or III and applies the April and October dearness allowance. See the October 2026 minimum wage update. | 1 April and 1 October |
| Factory and contract labour | Licences, registers and contract labour records for units in Noida, Greater Noida and Kanpur. | Monthly |
| PF, ESIC, TDS and Labour Codes | Runs the central framework on one compliance calendar with one team. | Monthly and quarterly |
Uttar Pradesh employer rules at a glance
| Rule | Current position in Uttar Pradesh | Law |
|---|---|---|
| Professional Tax | Not deducted from salaries. | No UP profession tax on salaries |
| Labour Welfare Fund | No employee or employer contribution from salaries. | Not applicable |
| Shops Act registration | 20 or more employees: register on the Labour Department portal within six months; the certificate is issued online. Fewer than 20: exempt. | Shops and Commercial Establishments Act, 1962, as amended by Ordinance 16 of 2025 |
| Working hours and overtime | 9 hours a day and 48 a week; with overtime at most 11 hours a day and 144 hours a quarter, paid at twice the wage rate. | Same Act, as amended |
| Women at night | Allowed between 7 pm and 6 am with consent, shelter, rest room, toilets, safety and transport home. | Same Act, new section 22 |
| Gratuity | After 5 years of continuous service (1 year for fixed-term employees, pro rata), 15 days' wages for each year. | Code on Social Security, 2020, from 21 Nov 2025 |
Uttar Pradesh minimum wages from 1 October 2026
| From 1 Oct 2026, per month | Unskilled | Semi-skilled | Skilled |
|---|---|---|---|
| Category I (Noida, Ghaziabad) | ₹13,883.59 | ₹15,271.41 | ₹17,106.39 |
| Category II | ₹13,189.68 | ₹14,507.46 | ₹16,250.86 |
| Category III | ₹12,530.25 | ₹13,782.30 | ₹15,438.42 |
Minimum wages under the UP Labour Department order dated 21 October 2026 (dearness allowance from 1 October 2026 to 31 March 2027). Daily rates are the monthly figure divided by 26.
THE STACK
What does HRTailor do for Uttar Pradesh businesses?
Four services, one subscription, one accountable team:
02
Payroll Processing
Monthly salaries with no stray PT or LWF and category-wise minimum wage checks.
03
Compliance Management
Shop registrations, PF, ESIC and TDS on one calendar.
04
Cloud HRMS
Attendance, leave, documents and self-service for offices, plants and field teams.
CHOOSING A PARTNER
How do you choose an HR outsourcing company in Uttar Pradesh?
The short answer
Choose an HR outsourcing company in Uttar Pradesh on three things. First, a named HR Manager rather than a ticket queue: ask who will answer your employees' questions from Noida to Lucknow. Second, current UP knowledge: check that their payroll does not deduct Professional Tax or a Labour Welfare Fund, ask which minimum wage category each of your sites falls in, and ask whether they apply the 2025 Shops Act changes on registration, appointment letters and night work. A provider using a Delhi or NCR template will usually get one of these wrong. Third, a full price in writing: ask what the invoice looks like in month six, not month one. Payroll-only listings in Lucknow start around ₹3,000 a month but leave registrations and employee work with you. A managed HR firm such as HRTailor suits UP startups and SMEs with 5 to 100 employees, from ₹10,000 a month plus GST.
| Type of provider | Best for | What you still do yourself |
|---|---|---|
| Payroll-only service | Calculating salaries | Registrations, letters, employee issues, exits |
| Large payroll or staffing firm | Companies with hundreds of employees | HR letters, policies, employee issues |
| HRMS or payroll software | Teams with an experienced HR person | Running payroll, filings and employee work |
| Managed HR (HRTailor) | SMEs with 5 to 100 employees | Approve payroll and make people decisions |
PAYROLL
How does payroll outsourcing in Uttar Pradesh work?
HRTailor runs end-to-end payroll for Uttar Pradesh companies with 5 to 100 employees. Every payroll cycle is processed by the 7th of the month.
What is included
- Monthly salary processing and payslips through the HRMS, with no Professional Tax or Labour Welfare Fund
- Category-wise UP minimum wage checks after every April and October revision
- PF and ESIC registration, monthly returns and challans, with PF coverage applied up to the new ₹25,000 monthly wage ceiling (from 17 September 2026)
- Quarterly TDS returns in Form 138 (formerly Form 24Q) and annual TDS certificates in Form 130 (formerly Form 16)
- Overtime within the limit of 144 hours a quarter
- Diwali bonus, arrears and full and final settlement
How it works, month by month
- 1Inputs
Your HR Manager collects attendance, leave, joiners, exits and pay changes from the HRMS.
- 2Processing
Salaries are calculated with PF, ESIC and TDS, and checked against the UP minimum wage for each site's category.
- 3Your approval
You review one payroll summary. Nothing is paid without your sign-off.
- 4Payment
We prepare the bank transfer file and payslips reach employees through the HRMS.
- 5Filings
PF, ESIC and TDS returns are filed on time and challans saved for you.
WHERE WE SERVE
Which Uttar Pradesh cities do we serve? Noida to Varanasi
One engagement covers every UP city. Cities with their own page have local detail:
Noida & Ghaziabad
Software, electronics, media and D2C teams in Category I.
Lucknow
Government-facing firms, healthcare, education and services.
Kanpur
Leather, textiles, engineering and trading houses.
Agra & Mathura
Footwear, tourism, hospitality and handicrafts.
Varanasi & Prayagraj
Textiles, crafts, education and services.
Meerut & Greater Noida
Sports goods, manufacturing and industrial parks.
We also work with businesses in Bareilly, Aligarh, Gorakhpur, Moradabad and across Uttar Pradesh.
INDUSTRY FIT
Which Uttar Pradesh industries do we work with?
IT & Electronics
Fast onboarding and clean exits for Noida and Greater Noida teams.
Manufacturing & Leather
Shift payroll, factory registers and contract labour records.
Healthcare & Education
Multi-site staff and long rosters on one payroll.
Retail & Hospitality
Night-shift rules for women staff and wage checks by category.
CALENDAR
What is the payroll compliance calendar for a Uttar Pradesh employer?
| When | What is due | Who handles it |
|---|---|---|
| By the 7th of each month | TDS deducted from salaries in the previous month deposited | HRTailor |
| By the 15th of each month | PF and ESIC contributions and monthly returns for the previous month | HRTailor |
| 1 April and 1 October | UP minimum wage dearness allowance applied to every role | HRTailor |
| Within six months of opening | Shop registration for each premises with 20 or more employees | HRTailor |
| Every quarter | TDS return on salaries in Form 138 (formerly Form 24Q) | HRTailor |
| Once a year | TDS certificates in Form 130 (formerly Form 16) and statutory bonus | HRTailor |
Sources, checked 27 October 2026: UP Shops and Commercial Establishments Act, 1962, as amended by Uttar Pradesh Ordinance No. 16 of 2025 (Gazette, 19 November 2025); UP Labour Department minimum wage order dated 21 October 2026 (dearness allowance from 1 October 2026); Code on Social Security, 2020, section 53; Ministry of Labour and Employment notification S.O. 5109(E) of 17 September 2026 (PF wage ceiling ₹25,000); Income Tax Department form notes for Form 130 and Form 138. More detail: Uttar Pradesh labour law compliance guide.
WHY HRTAILOR
Why do Uttar Pradesh SMEs choose HRTailor?
A named HR Manager
One person for every UP site, not a ticket queue.
UP rules, not Delhi's
No stray deductions, the right wage category.
Kept current
Every April and October revision applied from the right month.
HRMS included
Self-service for your team, no separate licence.
5 to 100, one provider
Grow across UP without switching partners.
THE MATH, HONESTLY
One HR Manager, or a full HR team for less?
In-house HR Manager
₹8 to 15 LPA
Plus benefits, months of hiring and the risk of a wrong hire. One person, no cover when they are on leave.
vs
HRTailor HR team
₹10,000/month
From, plus GST. A dedicated HR Manager, a team of 5 to 6 and a Cloud HRMS, with no hiring risk.
- No lock-in beyond your 6-month term
- Dedicated HR Manager from day one
- Cancel anytime after the term
Also serving → Noida · Uttar Pradesh labour law guide · Delhi
FAQS
UP employers usually ask these .
HRTailor plans start at ₹10,000 a month plus GST for a small team, with the Cloud HRMS included. The price scales with headcount, not with the number of UP sites. Every charge is listed on our pricing page.
No. Uttar Pradesh does not deduct Professional Tax or a Labour Welfare Fund contribution from salaries, so a correct UP payslip shows PF, ESIC and TDS only.
Since the November 2025 ordinance, establishments with 20 or more employees register on the Labour Department portal within six months of starting. Smaller establishments are exempt from registration.
In Category I, which covers Noida and Ghaziabad, ₹13,883.59 a month for unskilled, ₹15,271.41 for semi-skilled and ₹17,106.39 for skilled work, from 1 October 2026 to 31 March 2027.
Yes, between 7 pm and 6 am, with their consent and if the employer provides shelter, a rest room, toilets, safety and transport home, under the 2025 ordinance.
UP clients are served fully online from our Mumbai office: video calls, digitally signed documents and a Cloud HRMS cover everything a local visit would.
Our Uttar Pradesh labour law compliance guide covers the Labour Code rules, the Shops Act and minimum wages in depth.
Uttar Pradesh is big. Your HR should be simple .
Tell us where your UP team works. We will show you the HR setup it needs.