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HR Outsourcing
A named HR Manager who owns offers, onboarding, attendance, leave, grievances and exits, tuned to Kerala's workplace expectations.
📍 Thiruvananthapuram, Kerala
HR AND PAYROLL OUTSOURCING, TRIVANDRUM
HR and Payroll Outsourcing in Thiruvananthapuram
HRTailor runs HR and payroll for Thiruvananthapuram (Trivandrum) startups and SMEs with 5 to 100 employees. A dedicated HR Manager, a small HR team and a Cloud HRMS handle payroll, PF, ESIC, Kerala Professional Tax, the right Kerala welfare fund, onboarding and exits for teams in Technopark, the Statue and Palayam belt, Vizhinjam and Kovalam, fully online, from ₹10,000 a month with the HRMS included.
Kerala compliance coveredPF, ESIC, local-body Professional Tax and Kerala welfare funds handled.
022 4896 7640Call us Mon to Fri, 9:30 am to 6:30 pm
Fully online in TrivandrumRun from our Mumbai office through the Cloud HRMS, digital signatures and video reviews.
5 to 100 employeesPlans from ₹10,000 a month. No hidden fees.
WHAT YOU GET
Four numbers, zero asterisks .
200+
Startups & SMEs served across India
₹10K
Starting price per month + GST
3 wk
From signup to fully operational
0
Hidden fees, ever
WHY OUTSOURCE IN TRIVANDRUM
What is HR outsourcing, and why do Thiruvananthapuram employers use it?
In short
HR outsourcing means a specialist firm runs your people processes for a fixed monthly fee. For a Thiruvananthapuram company with 5 to 100 employees, HRTailor provides a dedicated HR Manager, a small HR team and a Cloud HRMS that handle payroll, PF and ESIC returns, Kerala Professional Tax on its half-yearly local-body cycle, the right Kerala welfare fund, offer letters, attendance, leave, exits and employee queries. The city runs on two engines: the software campuses of Technopark and the institutions of a state capital, with the Vizhinjam port and the Kovalam tourism belt adding more. A Technopark startup competing with Bengaluru salaries cannot afford sloppy offer letters, and a consultancy serving government departments needs records that survive scrutiny. Plans start at ₹10,000 a month plus GST, less than one junior HR salary. Companies above about 100 employees, or those wanting software only, are usually better served elsewhere.
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Kerala's own rhythm
Professional Tax goes to the local body every half-year, and two different welfare funds apply depending on the establishment.
02
An informed workforce
Employees in Kerala know their entitlements, and the labour administration checks records in practice.
03
Skills you need part-time
Payroll and compliance expertise matters a few days a month, which rarely justifies a full-time hire.
SOFTWARE OR SERVICE
HRMS software or managed HR: which does a Trivandrum company need?
The short answer
HRMS and payroll software sold to Trivandrum companies calculates salaries, tracks attendance and leave and produces payslips. Published Kerala software round-ups list plans from roughly ₹3,000 to ₹16,000 a month. Software does not run itself: someone in your company still has to enter changes, check the numbers, pay Professional Tax to the corporation each half-year, make the right welfare fund contribution, file PF, ESIC and TDS on time and handle employees. If you already have an experienced HR or accounts person with time to spare, software alone can be enough. If you do not, managed HR is usually the better fit. HRTailor includes a Cloud HRMS with employee self-service and adds the team that runs it, for one monthly fee from ₹10,000 plus GST. You get the software your employees use and the people who make sure it is right.
| In-house HR hire | HRMS software only | HRTailor managed HR | |
|---|---|---|---|
| Monthly cost | A full HR salary, plus software | About ₹3,000 to ₹16,000 a month, plus your time | From ₹10,000 a month + GST, HRMS included |
| Kerala PT and welfare funds | One person's working knowledge | Calculated, but you pay and track | Paid and tracked for you |
| If your HR person leaves | Payroll knowledge leaves too | Not applicable | The team absorbs the change |
| Speed to fully running | A hiring cycle plus months | Weeks of setup by your team | About three weeks |
KERALA COMPLIANCE
Which labour laws apply to employers in Thiruvananthapuram?
The short answer
Thiruvananthapuram employers follow Kerala's state laws on top of the central framework, and Kerala runs several of them differently from other states. Professional Tax is assessed and collected by the local body, here the Thiruvananthapuram Corporation or the relevant municipality or panchayat, on a half-yearly cycle rather than through a monthly state return. Kerala has two welfare funds: shops and commercial establishments contribute to the Kerala Shops and Commercial Establishments Workers Welfare Fund every month, while other covered establishments contribute to the Kerala Labour Welfare Fund every half-year. Offices and shops register under the Kerala Shops and Commercial Establishments Act, 1960, and minimum wages are notified separately for each scheduled employment. PF, ESIC, TDS and the four Labour Codes apply as in every state. HRTailor works out which fund applies to each unit and runs all of it on one calendar.
| Rule | What HRTailor does | Key dates |
|---|---|---|
| Professional Tax | Registers with the Thiruvananthapuram Corporation or your local body, deducts the correct amount and pays on the local body's schedule. | Twice a year, on your local body's dates |
| Two welfare funds | Shops and commercial establishments pay the Shops and Commercial Establishments Workers Welfare Fund monthly; other covered establishments pay the Kerala Labour Welfare Fund half-yearly. We work out which applies. | Monthly or half-yearly, by fund |
| Kerala Shops and Commercial Establishments Act, 1960 | Registration of each establishment, the registers the Act requires, and leave and holiday policies that clear Kerala's minimums. | At start and on any change |
| Minimum wages | Checks every role against the current notification for its scheduled employment. See the October 2026 minimum wage update. | Every notified revision |
| PF, ESIC, TDS and Labour Codes | Runs the central framework on one compliance calendar with one team. | Monthly and quarterly |
THE STACK
What does HRTailor do for Thiruvananthapuram employers?
Four services, one subscription, one accountable team:
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Payroll Processing
Salaries, deductions and payslips on schedule, including the Kerala-specific items that trip up providers using other states' templates.
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Compliance Management
Registrations, returns, registers and renewals across Kerala's layer and the central framework, owned end to end.
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Cloud HRMS
Attendance, leave, documents and approvals with self-service, for teams split between Technopark, client sites and home.
PAYROLL
How does payroll outsourcing in Thiruvananthapuram work?
HRTailor runs end-to-end payroll for Thiruvananthapuram companies with 5 to 100 employees. Every payroll cycle is processed by the 7th of the month.
What is included
- Monthly salary processing and payslips through the HRMS
- Kerala Professional Tax to the local body each half-year, and the right welfare fund contribution
- PF and ESIC registration, monthly returns and challans, with PF coverage applied up to the new ₹25,000 monthly wage ceiling (from 17 September 2026)
- Quarterly TDS returns in Form 138 (formerly Form 24Q) and annual TDS certificates in Form 130 (formerly Form 16)
- Seasonal and shift rosters for hospitality and healthcare teams
- Onam bonus, arrears and full and final settlement
How it works, month by month
- 1Inputs
Your HR Manager collects attendance, leave, joiners, exits and pay changes from the HRMS.
- 2Processing
Salaries are calculated with PF, ESIC, TDS and, in the right months, Professional Tax and welfare fund contributions.
- 3Your approval
You review one payroll summary. Nothing is paid without your sign-off.
- 4Payment
We prepare the bank transfer file and payslips reach employees through the HRMS.
- 5Filings
PF, ESIC and TDS returns are filed on time and challans saved for you.
WHERE WE SERVE
Which areas of Thiruvananthapuram do we serve? Technopark to Vizhinjam
One fully online engagement covers the whole city and district:
Technopark, Kazhakkoottam
Software campuses and satellite offices: product teams, service firms and startups.
Digital Science Park corridor
Research-led and deep-tech ventures hiring specialists before an HR person.
Statue, Palayam & Secretariat belt
Consultancies, agencies and professional firms serving the capital's institutions.
Vizhinjam
Logistics, marine services and trade businesses growing around the seaport.
Kovalam & Varkala
Resorts, Ayurveda retreats and hospitality operators with seasonal rosters.
Pattom, Kowdiar & Vazhuthacaud
Hospitals, clinics, colleges and growing service businesses in the city centre.
We also work with businesses in Kesavadasapuram, Ulloor, Sreekaryam, Neyyattinkara, Attingal and across Kerala, including Kochi.
INDUSTRY FIT
Which Thiruvananthapuram industries do we work with?
IT & Software Services
Clean onboarding, hybrid-work policies and payroll that holds up when engineers compare notes with peers in bigger metros.
Tourism, Hospitality & Ayurveda
Seasonal staffing, shift rosters and front-office and therapist records for the Kovalam-Varkala belt.
Healthcare & Education
Mixed academic and administrative payrolls, credential records and calendars that do not follow the corporate year.
Professional & Institutional Services
Audit-ready employee records for consultancies and vendors working with the capital's institutions.
CALENDAR
What is the payroll compliance calendar for a Thiruvananthapuram employer?
| When | What is due | Who handles it |
|---|---|---|
| By the 7th of each month | TDS deducted from salaries in the previous month deposited | HRTailor |
| By the 15th of each month | PF and ESIC contributions and monthly returns for the previous month | HRTailor |
| Every month (shops and commercial establishments) | Kerala Shops and Commercial Establishments Workers Welfare Fund contribution | HRTailor |
| Every half-year | Kerala Professional Tax to the local body; Kerala Labour Welfare Fund where it applies | HRTailor |
| Every quarter | TDS return on salaries in Form 138 (formerly Form 24Q) | HRTailor |
| Once a year | TDS certificates in Form 130 (formerly Form 16) and statutory bonus, usually paid before Onam | HRTailor |
Sources, checked 26 October 2026: Kerala Shops and Commercial Establishments Act, 1960; Kerala Shops and Commercial Establishments Workers Welfare Fund Act, 2006 and Kerala Labour Welfare Fund Act, 1975 (rates verified 24 September 2026); Ministry of Labour and Employment notification S.O. 5109(E) of 17 September 2026 (PF wage ceiling ₹25,000); Income Tax Department form notes for Form 130 and Form 138. Kerala Professional Tax slabs and due dates differ by source, so we confirm them with your local body. More: Kerala HR outsourcing.
THE MATH, HONESTLY
One HR Manager, or a full HR team for less?
In-house HR Manager
₹8 to 15 LPA
Plus benefits, months of hiring and the risk of a wrong hire. One person, no cover when they are on leave.
vs
HRTailor HR team
₹10,000/month
From, plus GST. A dedicated HR Manager, a team of 5 to 6 and a Cloud HRMS, with no hiring risk.
- No lock-in beyond your 6-month term
- Dedicated HR Manager from day one
- Cancel anytime after the term
FAQS
Thiruvananthapuram questions, answered .
HRTailor plans start at ₹10,000 a month plus GST for a small team, with the Cloud HRMS included. The final price depends on headcount, the number of establishments and whether you need payroll only or a full HR department. Every charge is listed on our pricing page, and you get a written quote after a free call.
Software calculates; someone still has to pay Professional Tax to the corporation, make the right welfare fund contribution, file PF, ESIC and TDS and handle employees. HRTailor includes a Cloud HRMS with self-service and the team that runs it, for one monthly fee.
We do. Registration with the corporation, municipality or panchayat, the deduction for each employee and payment on the local body's half-yearly schedule are built into our calendar for every Kerala client.
Shops and commercial establishments contribute monthly to the Kerala Shops and Commercial Establishments Workers Welfare Fund. Other covered establishments contribute half-yearly to the Kerala Labour Welfare Fund. We check which one applies to each of your units.
No. The city is served fully online from our Mumbai office: video and phone calls with your HR Manager, digitally signed documents, and payroll and compliance in the Cloud HRMS.
No. The HRMS tracks attendance and leave wherever people sit, and compliance follows each employee's actual work location, including colleagues outside Kerala.
About three weeks: records collected and verified, payroll reconciled against your previous cycle, the HRMS set up and employees moved to self-service. You approve each step as we go.
Give your Thiruvananthapuram team the HR it deserves .
One conversation, no obligation. See exactly what your HR would look like outsourced.