01
HR Outsourcing
Your dedicated HR Manager owns onboarding, documents, leave and attendance, grievance processes and exits, with the procedural care Kerala's workforce expects.
📍 Kochi, Kerala
HR AND PAYROLL OUTSOURCING, KOCHI
HR and Payroll Outsourcing in Kochi
HRTailor runs HR and payroll for Kochi startups and SMEs with 5 to 100 employees. A dedicated HR Manager, a small HR team and a Cloud HRMS handle payroll, PF, ESIC, Kerala Professional Tax, welfare fund contributions, onboarding and exits for teams at Infopark and units around the port, fully online, from ₹10,000 a month.
Kerala compliance coveredPF, ESIC, Professional Tax and Kerala welfare fund contributions filed on time for your Kochi team.
022 4896 7640Call us Mon to Fri, 9:30 am to 6:30 pm
Fully online in KochiRun from our Mumbai office through the Cloud HRMS, digital signatures and video reviews.
5 to 100 employeesPlans from ₹10,000 a month. No hidden fees.
ON THE RECORD
What the engagement looks like in numbers .
200+
Startups & SMEs served across India
₹10K
Starting price per month + GST
3 wk
From signup to fully operational
0
Hidden fees, ever
THE KERALA CONTEXT
What is HR outsourcing, and why do Kochi companies use it?
In short
HR outsourcing means a specialist firm runs your people processes for a fixed monthly fee. For a Kochi company with 5 to 100 employees, HRTailor provides a dedicated HR Manager, a small HR team and a Cloud HRMS that together handle payroll, PF and ESIC returns, Kerala Professional Tax on its half-yearly cycle, the right Kerala welfare fund contribution, appointment letters, attendance, leave, policies, employee queries and exits. It fits Kochi because the workforce is highly educated and reads every line of its payslip, and Kerala's labour environment rewards employers who document well, pay on time and follow due process. One in-house HR person has to master all of that alone; our team does it as its day job. Plans start at ₹10,000 a month plus GST, less than one in-house HR hire, and the service runs fully online from our Mumbai office. Companies above about 100 employees, or those who only want software, are usually better served by a large payroll firm or an HRMS tool.
01
A workforce that checks
Kochi employees know their leave entitlements and check their payslips. A rounding error or late remittance that passes unnoticed elsewhere becomes a conversation here.
02
Documents are protection
Workplace issues in Kerala stay small when appointment letters, wage registers and grievance records are clean and complete, and grow when they are not.
03
Kerala's own rhythm
Half-yearly Professional Tax paid to the local body, two different welfare funds, generous leave rules and active wage revisions, on top of PF, ESIC and the Labour Codes.
SERVICE LINES
What does HRTailor do for Kochi companies?
Four pieces that together replace an HR department:
02
Payroll Outsourcing
Accurate monthly cycles with Kerala PT on its half-yearly clock, PF, ESIC and TDS, itemised payslips and annual TDS certificates, built for a workforce that reads the fine print.
03
Statutory Compliance
Kerala registrations, registers, returns and displays kept current, so a labour department query is answered from the file, not researched from scratch.
04
Cloud HRMS
Self-service leave, attendance, payslips and documents for teams split across Infopark desks, port offices and seasonal sites.
HR SOFTWARE OR MANAGED HR?
HR software or managed HR: which does a Kochi company need?
The short answer
Payroll and HR software sold to Kochi companies, such as the tools in published Kochi software round-ups, lists plans from roughly ₹3,000 to ₹16,000 a month. Software calculates salaries, tracks attendance and leave and produces payslips. It does not run itself: someone in your company still has to enter changes, check the numbers, pay Kerala Professional Tax to the right local body each half-year, make the right welfare fund contribution, file PF, ESIC and TDS on time and handle employees. If you already have an experienced HR or accounts person with time to spare, software can be enough. If you do not, managed HR is usually better value. HRTailor includes a Cloud HRMS with self-service payslips, leave, attendance and documents, and adds a dedicated HR Manager and team who run it, from ₹10,000 a month plus GST with no separate licence.
| In-house HR hire | HR or payroll software only | HRTailor (managed HR) | |
|---|---|---|---|
| Monthly cost | A full Kochi HR salary, plus software and consultants | About ₹3,000 to ₹16,000 a month, plus your time | From ₹10,000 a month + GST, HRMS included |
| Depth on Kerala's rules | One person's working knowledge | Calculated, but you file and track | A compliance team whose job is staying current |
| If your HR person leaves | Payroll knowledge and pending cases leave too | Not applicable | The team absorbs the change |
| Speed to fully running | A hiring cycle plus months of settling in | Weeks of setup by your own team | About three weeks |
Software price range from a published 2026 list of payroll software for Kochi; check each vendor for current prices. See HRTailor pricing.
PAYROLL
How do payroll outsourcing services in Kochi work?
HRTailor runs end-to-end payroll for Kochi companies with 5 to 100 employees, office, port and seasonal teams together. Every payroll cycle is processed by the 7th of the month.
What is included
- CTC payroll for Infopark teams and shift and seasonal wages for port, seafood and hospitality staff
- Kerala Professional Tax deducted and paid to your local body each half-year
- The right Kerala welfare fund contribution for your type of establishment
- PF and ESIC registration, monthly returns and challans, with PF coverage applied up to the new ₹25,000 monthly wage ceiling (from 17 September 2026)
- Quarterly TDS returns in Form 138 (formerly Form 24Q) and annual TDS certificates in Form 130 (formerly Form 16)
- Onam bonus, arrears, reimbursements and full and final settlement
How it works, month by month
- 1Inputs
Your HR Manager collects attendance, shifts, leave, joiners, exits and changes from the HRMS.
- 2Processing
Salaries are calculated with PF, ESIC, welfare fund and TDS, and Professional Tax in the right half-year.
- 3Your approval
You review one payroll summary. Nothing is paid without your sign-off.
- 4Payment
We prepare the bank transfer file and itemised payslips reach employees through the HRMS.
- 5Filings
PF, ESIC, welfare fund, Professional Tax and TDS are paid and filed on time, with challans saved for you.
COST
How much does HR outsourcing cost in Kochi?
HRTailor plans for Kochi businesses start at ₹10,000 a month plus GST for a small team, covering a dedicated HR Manager, monthly payroll, PF, ESIC, Professional Tax, welfare fund and TDS filings, HR letters and policies, employee queries, exits and the Cloud HRMS. The price rises with headcount and with extras such as several units or a large seasonal workforce, and you get a written quote before you sign. There are no hidden fees. See the full pricing or book a free call for a quote for your headcount.
AREAS WE SERVE
Which areas of Kochi do we serve? Infopark to Willingdon Island
One online engagement covers every Kochi office and unit:
Infopark & Kakkanad
IT services, product teams and startups with CTC payrolls and policies that benchmark against Bengaluru.
SmartCity & Kalamassery
Tech parks, the startup ecosystem around the Kerala Startup Mission and industrial units in the KINFRA belt.
MG Road, Kaloor & Edappally
Retail, professional services and head offices in the city centre and its commercial spine.
Willingdon Island & Port
Shipping agencies, freight forwarders and cold chains around Cochin Port and the shipyard, running round-the-clock shifts.
Aroor & the seafood belt
Processors and exporters with seasonal workforces and wage registers that international buyers ask to see.
Fort Kochi & Mattancherry
Hotels, homestays, spice traders and travel firms with rosters that flex with the season.
We also work with businesses in Aluva, Vyttila, Thrippunithura, Angamaly and across Ernakulam district.
KOCHI'S ECONOMY
Which Kochi industries do we work with?
Each of Kochi's four engines hires differently. We serve them all from one platform:
IT & Startups
Infopark and SmartCity tech firms and Kerala Startup Mission companies: clean CTC structures, PF and ESIC payroll and sharp policies.
Marine, Port & Logistics
Shipping agencies, freight forwarders and cold chains around Cochin Port: round-the-clock shift payroll and worker records that hold up at the dock and in an audit.
Spices, Seafood & Food Exports
Exporters and processors: seasonal onboarding, wage-register discipline and the employment documents international buyers increasingly demand.
Tourism & Hospitality
Hotels, resorts, houseboat operators and travel companies from Fort Kochi to the backwaters, with seasonal rosters and steady paperwork.
KERALA COMPLIANCE
Which labour laws apply to employers in Kochi and Kerala?
Kerala's rules plus the central framework, kept current by our compliance team:
| Rule | What HRTailor does | Key dates |
|---|---|---|
| Professional Tax | Collected by the local body (municipal corporation, municipality or panchayat) where you operate, on a half-yearly cycle. We register, deduct the correct amount and pay on your local body's schedule. | Twice a year, on your local body's dates |
| Two welfare funds | Shops and commercial establishments contribute to the Kerala Shops and Commercial Establishments Workers Welfare Fund every month; other covered establishments contribute to the Kerala Labour Welfare Fund every half-year. We work out which applies to each unit and pay it. | Monthly or half-yearly, by fund |
| Kerala Shops and Commercial Establishments Act, 1960 | Registration of each establishment, the registers the Act requires, and leave and holiday policies that clear Kerala's generous minimums. | At start and on any change |
| Minimum wages | Kerala revises wages actively across categories. We check every role against the current notification. See the October 2026 minimum wage update. | Every notified revision |
| Documents as protection | Appointment letters, wage registers and grievance records kept complete and retrievable for any query or dispute. | Ongoing |
| PF, ESIC, TDS and Labour Codes | Runs the central framework on one compliance calendar with one team. | Monthly and quarterly |
Kochi payroll compliance calendar
| When | What is due | Who handles it |
|---|---|---|
| By the 7th of each month | TDS deducted from salaries in the previous month deposited | HRTailor |
| By the 15th of each month | PF and ESIC contributions and monthly returns for the previous month | HRTailor |
| Every month (shops and commercial establishments) | Kerala Shops and Commercial Establishments Workers Welfare Fund contribution | HRTailor |
| Every half-year | Kerala Professional Tax to the local body; Kerala Labour Welfare Fund where it applies | HRTailor |
| Every quarter | TDS return on salaries in Form 138 (formerly Form 24Q) | HRTailor |
| Once a year | TDS certificates in Form 130 (formerly Form 16) and statutory bonus, usually paid before Onam | HRTailor |
Sources, checked 26 October 2026: Kerala Shops and Commercial Establishments Act, 1960; Kerala Shops and Commercial Establishments Workers Welfare Fund Act, 2006 and Kerala Labour Welfare Fund Act, 1975 (rates verified 24 September 2026); Ministry of Labour and Employment notification S.O. 5109(E) of 17 September 2026 (PF wage ceiling ₹25,000); Income Tax Department form notes for Form 130 and Form 138. Kerala Professional Tax slabs and due dates differ by source, so we confirm them with your local body. More: Kerala HR outsourcing.
WHY HRTAILOR
Why do Kochi businesses choose HRTailor?
Kerala-correct payroll
Half-yearly PT, the right welfare fund and itemised payslips that stand up to scrutiny.
Onam bonus planned
Statutory bonus worked out and paid in the right payroll before Onam, with the register kept.
Office and site together
An Infopark team and a seafood unit under one plan, each under its correct rules.
Less than one HR salary
Plans from ₹10,000 a month, HRMS included.
Fully online
Video reviews, digital signatures and self-service. Nobody commutes.
THE MATH, HONESTLY
One HR Manager, or a full HR team for less?
In-house HR Manager
₹8 to 15 LPA
Plus benefits, months of hiring and the risk of a wrong hire. One person, no cover when they are on leave.
vs
HRTailor HR team
₹10,000/month
From, plus GST. A dedicated HR Manager, a team of 5 to 6 and a Cloud HRMS, with no hiring risk.
- No lock-in beyond your 6-month term
- Dedicated HR Manager from day one
- Cancel anytime after the term
Also serving across Kerala → Kerala HR outsourcing · Bangalore · Chennai
FAQS
Questions we hear from Kochi .
HRTailor plans start at ₹10,000 a month plus GST for a small team, with the Cloud HRMS included. The final price depends on headcount, the number of units and whether you need payroll only or a full HR department. Every charge is listed on our pricing page, and you get a written quote after a free call.
Software only calculates. Someone still has to pay Professional Tax to the right local body, make the right welfare fund contribution, file PF, ESIC and TDS and handle employees. With HRTailor you get the Cloud HRMS and the HR team that runs it, for one monthly fee.
It depends on the type of establishment. Shops and commercial establishments contribute monthly to the Kerala Shops and Commercial Establishments Workers Welfare Fund. Other covered establishments contribute half-yearly to the Kerala Labour Welfare Fund. We check each of your units and set up the right one.
No. The service runs fully online from our Mumbai office: video reviews with your HR Manager, digitally signed documents and a self-service HRMS.
Yes, a common setup among Kochi business families. Each unit gets the rules its work attracts, office rules for the tech company and factory-side and export documentation for the processor, under one plan and one dashboard.
Yes. Many Kochi employers pay the annual bonus before Onam. We check which employees are eligible, calculate the statutory amounts, schedule the payout into the right payroll and keep the bonus register up to date.
Your HR Manager responds with the records already on file: appointment letters, wage registers, leave data and correspondence. Kerala's processes reward employers who can show their working.
HR that meets Kochi's standards .
A short call, your questions first. See if the fit is right.