01
HR Outsourcing
Appointment letters, attendance, leave and dignified exits for long-serving staff and new hires alike.
📍 Madurai, Tamil Nadu
HR AND PAYROLL OUTSOURCING, MADURAI
HR and Payroll Outsourcing in Madurai
HRTailor runs HR and payroll for Madurai trading houses, textile units, hospitals and institutes with 5 to 100 employees. A dedicated HR Manager, a small HR team and a Cloud HRMS handle payroll, PF, ESIC, half-yearly Professional Tax, Labour Welfare Fund, registrations, onboarding and exits across the city and southern Tamil Nadu, fully online, from ₹10,000 a month.
Tamil Nadu compliance coveredPF, ESIC, half-yearly PT, Labour Welfare Fund and shop registration handled.
022 4896 7640Call us Mon to Fri, 9:30 am to 6:30 pm
Fully online in MaduraiRun from our Mumbai office through the Cloud HRMS, digital signatures and video reviews.
5 to 100 employeesPlans from ₹10,000 a month. No hidden fees.
WHAT YOU GET
Four numbers, zero asterisks .
200+
Startups & SMEs served across India
₹10K
Starting price per month + GST
3 wk
From signup to fully operational
0
Hidden fees, ever
WHY OUTSOURCE IN MADURAI
What is HR outsourcing, and why do Madurai companies use it?
In short
HR outsourcing means a specialist firm runs your people processes for a fixed monthly fee. For a Madurai company with 5 to 100 employees, HRTailor provides a dedicated HR Manager, a small HR team and a Cloud HRMS that handle payroll, PF and ESIC returns, Tamil Nadu Professional Tax and Labour Welfare Fund, appointment letters, attendance, leave, exits and employee queries. Madurai is southern Tamil Nadu's commercial capital: wholesale and distribution houses that have supplied the southern districts for generations, textile and garment units, referral hospitals, colleges and agri processors. Many of these firms are passing to a new generation just as the rulebook has moved to documented contracts, digital filings and the four Labour Codes. Senior HR people rarely settle in Madurai when Chennai and Coimbatore pay more, so businesses lean on auditors for payroll. Plans start at ₹10,000 a month plus GST. Companies above about 100 employees, or those wanting software only, are usually better served elsewhere.
01
Old firms, new rules
Handshake-era businesses now need documented contracts, digital filings and Labour Code readiness.
02
Auditors are not HR
An auditor can run salaries but rarely owns letters, registers, employee queries and exits.
03
A thin local bench
Senior HR people move to Chennai and Coimbatore, leaving few to hire locally.
TAMIL NADU COMPLIANCE
Which labour laws apply to employers in Madurai?
The short answer
Madurai employers follow Tamil Nadu's state laws on top of the central framework. Professional Tax is set by the local body, here the Madurai City Municipal Corporation, and paid every half year, never more than ₹2,500 a year per employee. The Tamil Nadu Labour Welfare Fund is ₹20 from the employee and ₹40 from the employer once a year, for employees on the rolls on 31 December, paid online before 31 January. Shops, offices and commercial establishments register under the Tamil Nadu Shops and Establishments Act, 1947 within 30 days of starting, with working hours of 8 a day and 48 a week, and may open all 365 days under a permission extended from 24 August 2026. Textile and processing units in and around the city also carry factory-side duties. Minimum wages are notified for each scheduled employment and zone. PF, ESIC, TDS and the four Labour Codes apply as in every state.
| Rule | What HRTailor does | Key dates |
|---|---|---|
| Professional Tax | Deducts the half-yearly amount set by the Madurai City Municipal Corporation or your local body and pays it on time. | Every half year |
| Tamil Nadu Labour Welfare Fund | Deducts ₹20 per employee, adds the ₹40 employer share and pays the Tamil Nadu Labour Welfare Board online. | Before 31 January |
| Tamil Nadu Shops and Establishments Act, 1947 | Registration within 30 days, renewals, registers, leave and working-hour rules for offices and shops. | Within 30 days of starting |
| Factory units | Factory registers, piece-rate and shift wage records for textile, garment and processing units. | Monthly |
| Minimum wages | Checks every role against the rate for its scheduled employment and zone, plus dearness allowance. | On every revision |
| PF, ESIC, TDS and Labour Codes | Runs the central framework on the same compliance calendar with the same team. | Monthly and quarterly |
THE STACK
What does HRTailor do for Madurai businesses?
Four services, one subscription, one accountable team:
02
Payroll Processing
Salaries, piece-rate and shift wages and commissions in one run, with Tamil Nadu deductions applied.
03
Compliance Management
Tamil Nadu registrations, half-yearly PT, the January LWF and PF, ESIC and TDS on one calendar.
04
Cloud HRMS
Attendance, leave, documents and payslips on staff phones, replacing the register.
CHOOSING A PARTNER
How do you choose an HR outsourcing partner in Madurai?
The short answer
Choose an HR outsourcing partner in Madurai on three things. First, a named HR Manager rather than a ticket queue: ask who will answer your employees' questions. Second, real ownership of Tamil Nadu compliance: ask who pays Professional Tax to the corporation each half-year, who files the Labour Welfare Fund before 31 January, who keeps the Shops Act registration and registers current, and who is accountable if a deadline is missed. Third, a full price in writing: ask what the invoice looks like in month six, not month one. Auditors and payroll processors suit companies that only need salaries calculated, staffing firms suit companies that want workers on someone else's rolls, and HRMS software suits teams with an experienced HR person. A managed HR firm such as HRTailor suits Madurai SMEs with 5 to 100 employees that keep their own rolls and want the whole function run, from ₹10,000 a month plus GST.
| Type of provider | Best for | What you still do yourself |
|---|---|---|
| Auditor or payroll processor | Calculating salaries only | Registrations, letters, employee issues, exits |
| Staffing or manpower firm | Putting workers on another company's rolls | Day-to-day HR for your own employees |
| HRMS or payroll software | Teams with an experienced HR person | Running payroll, filings and employee work |
| Managed HR (HRTailor) | SMEs with 5 to 100 employees | Approve payroll and make people decisions |
PAYROLL
How does payroll outsourcing in Madurai work?
HRTailor runs end-to-end payroll for Madurai companies with 5 to 100 employees. Every payroll cycle is processed by the 7th of the month.
What is included
- Monthly salary and wage processing with payslips through the HRMS
- Professional Tax each half-year, and the Labour Welfare Fund each January
- PF and ESIC registration, monthly returns and challans, with PF coverage applied up to the new ₹25,000 monthly wage ceiling (from 17 September 2026)
- Quarterly TDS returns in Form 138 (formerly Form 24Q) and annual TDS certificates in Form 130 (formerly Form 16)
- Piece-rate, shift and seasonal pay for textile and agri units
- Pongal and Diwali bonus, arrears and full and final settlement
How it works, month by month
- 1Inputs
Your HR Manager collects attendance, leave, joiners, exits and pay changes from the HRMS.
- 2Processing
Salaries and wages are calculated with PF, ESIC, TDS and, in the right months, Professional Tax and Labour Welfare Fund.
- 3Your approval
You review one payroll summary. Nothing is paid without your sign-off.
- 4Payment
We prepare the bank transfer file and payslips reach employees through the HRMS.
- 5Filings
PF, ESIC and TDS returns are filed on time and challans saved for you.
WHERE WE SERVE
Which areas of Madurai do we serve? Town Hall Road to Kappalur
One fully online engagement covers every part of the city:
Town Hall Road & Masi Streets
Wholesale and retail houses supplying the southern districts.
Anna Nagar & KK Nagar
Offices, clinics, institutes and professional firms.
Kappalur SIDCO
Engineering, textile and processing units with factory records.
Kochadai & Vilangudi
Garment, packaging and small manufacturing units.
Mattuthavani & Melur Road
Logistics, distribution and growing service businesses.
Hospital belt
Referral hospitals and clinics with shift rosters and credential files.
We also work with businesses in Thirumangalam, Dindigul, Virudhunagar, Sivakasi, Theni and across southern Tamil Nadu.
INDUSTRY FIT
Which Madurai industries do we work with?
Trading & Distribution
Salaries, contracts and records for wholesale houses passing to a new generation.
Textiles & Garments
Piece-rate and shift wages, factory registers and inspection-ready documents.
Healthcare & Education
Credential records, duty rosters and mixed payrolls for hospitals and colleges.
Agro Processing
Seasonal labour engagement with proper coverage and clean settlements.
CALENDAR
What is the payroll compliance calendar for a Madurai employer?
| When | What is due | Who handles it |
|---|---|---|
| By the 7th of each month | TDS deducted from salaries in the previous month deposited | HRTailor |
| By the 15th of each month | PF and ESIC contributions and monthly returns for the previous month | HRTailor |
| Every half year | Professional Tax paid to the local body | HRTailor |
| Before 31 January | Tamil Nadu Labour Welfare Fund for employees on the rolls on 31 December | HRTailor |
| Every quarter | TDS return on salaries in Form 138 (formerly Form 24Q) | HRTailor |
| Once a year | TDS certificates in Form 130 (formerly Form 16) and statutory bonus | HRTailor |
Sources, checked 27 October 2026: Tamil Nadu Shops and Establishments Act, 1947; G.O. (Rt.) No. 231, Labour Welfare and Skill Development Department (365-day opening, extended from 24 August 2026); Tamil Nadu Labour Welfare Board contribution rules; Ministry of Labour and Employment notification S.O. 5109(E) of 17 September 2026 (PF wage ceiling ₹25,000); Income Tax Department form notes for Form 130 and Form 138. More detail: Tamil Nadu labour law compliance guide.
WHY HRTAILOR
Why do Madurai SMEs choose HRTailor?
A named HR Manager
One person who knows your firm, not a ticket queue.
Tamil Nadu done right
Half-yearly PT, the January LWF and Shops Act rules on one calendar.
Respect for how you work
We formalise what works rather than imposing a rulebook.
HRMS included
Self-service for your team, no separate licence.
5 to 100, one provider
Grow without switching HR partners.
THE MATH, HONESTLY
One HR Manager, or a full HR team for less?
In-house HR Manager
₹8 to 15 LPA
Plus benefits, months of hiring and the risk of a wrong hire. One person, no cover when they are on leave.
vs
HRTailor HR team
₹10,000/month
From, plus GST. A dedicated HR Manager, a team of 5 to 6 and a Cloud HRMS, with no hiring risk.
- No lock-in beyond your 6-month term
- Dedicated HR Manager from day one
- Cancel anytime after the term
Also serving → Tamil Nadu · Coimbatore · Chennai
FAQS
What Madurai businesses ask us .
HRTailor plans start at ₹10,000 a month plus GST for a small team, with the Cloud HRMS included. The final price depends on headcount, the number of establishments and whether you need payroll only or a full HR department. Every charge is listed on our pricing page.
It is set by the local body and paid every half year, never more than ₹2,500 a year per employee. We deduct and pay the amount set by the Madurai City Municipal Corporation or your local body.
₹20 from the employee and ₹40 from the employer once a year, for employees on the rolls on 31 December, paid online before 31 January.
An auditor computes salaries. An HR function also owns letters, registers, employee queries and exits, the documents that protect you in a dispute or an inspection.
No. We formalise what already works, your pay practices and festival calendar, into proper letters and records. The family keeps running the business.
We serve Madurai fully online from our Mumbai office: video calls, digitally signed documents and a Cloud HRMS cover everything a local visit would.
About three weeks: records collected and verified, payroll reconciled against your previous cycle, the HRMS set up and employees moved to self-service.
Built to last. So should your HR .
Tell us how your Madurai business runs. We will show you the HR setup it needs.