01
HR Outsourcing
Appointment letters, induction, attendance, leave and clean exits for mill hands, operators and office staff.
📍 Coimbatore, Tamil Nadu
HR AND PAYROLL OUTSOURCING, COIMBATORE
HR and Payroll Outsourcing in Coimbatore
HRTailor runs HR and payroll for Coimbatore manufacturers, mills and tech firms with 5 to 100 employees. A dedicated HR Manager, a small HR team and a Cloud HRMS handle shift and staff payroll, PF, ESIC, half-yearly Professional Tax, Labour Welfare Fund, registrations, onboarding and exits for units in the SIDCO estates, Singanallur and Ganapathy and teams on Avinashi Road, fully online, from ₹10,000 a month.
Tamil Nadu compliance coveredPF, ESIC, half-yearly PT, Labour Welfare Fund and shop registration handled.
022 4896 7640Call us Mon to Fri, 9:30 am to 6:30 pm
Fully online in CoimbatoreRun from our Mumbai office through the Cloud HRMS, digital signatures and video reviews.
5 to 100 employeesPlans from ₹10,000 a month. No hidden fees.
WHAT YOU GET
Four numbers, zero asterisks .
200+
Startups & SMEs served across India
₹10K
Starting price per month + GST
3 wk
From signup to fully operational
0
Hidden fees, ever
WHY OUTSOURCE IN COIMBATORE
What is HR outsourcing, and why do Coimbatore companies use it?
In short
HR outsourcing means a specialist firm runs your people processes for a fixed monthly fee. For a Coimbatore company with 5 to 100 employees, HRTailor provides a dedicated HR Manager, a small HR team and a Cloud HRMS that handle payroll, PF and ESIC returns, Tamil Nadu Professional Tax and Labour Welfare Fund, appointment letters, attendance, leave, exits and employee queries. Coimbatore runs two industrial ages at once: spinning mills, garment exporters, pump and motor makers and foundries feeding engineering supply chains, alongside a newer software corridor on Avinashi Road. The city hires shop-floor operators and engineers in the same week, and both punish weak HR: shift rosters, overtime and contract labour records on one side, offer letters and payslips compared with Chennai and Bengaluru on the other. Plans start at ₹10,000 a month plus GST, less than one mid-level HR hire. Companies above about 100 employees, or those wanting software only, are usually better served elsewhere.
01
Mills and code
Shop-floor shift payroll and IT salary structures in the same company, each with its own rules.
02
Inspection discipline
Overtime, contract labour and wage-category records where one sloppy month shows up later.
03
Careful with money
A full HR team for less than one mid-level local HR hire.
TAMIL NADU COMPLIANCE
Which labour laws apply to employers in Coimbatore?
The short answer
Coimbatore employers follow Tamil Nadu's state laws on top of the central framework. Professional Tax is set by the local body, here the Coimbatore City Municipal Corporation, and paid every half year, never more than ₹2,500 a year per employee. The Tamil Nadu Labour Welfare Fund is ₹20 from the employee and ₹40 from the employer once a year, for employees on the rolls on 31 December, paid online before 31 January. Shops, offices and commercial establishments register under the Tamil Nadu Shops and Establishments Act, 1947 within 30 days of starting, with working hours of 8 a day and 48 a week, and may open all 365 days under a permission extended from 24 August 2026. Mills, foundries and engineering units in the SIDCO estates also carry factory-side duties. Minimum wages are notified for each scheduled employment and zone. PF, ESIC, TDS and the four Labour Codes apply as in every state.
| Rule | What HRTailor does | Key dates |
|---|---|---|
| Professional Tax | Deducts the half-yearly amount set by the Coimbatore City Municipal Corporation or your local body and pays it on time. | Every half year |
| Tamil Nadu Labour Welfare Fund | Deducts ₹20 per employee, adds the ₹40 employer share and pays the Tamil Nadu Labour Welfare Board online. | Before 31 January |
| Tamil Nadu Shops and Establishments Act, 1947 | Registration within 30 days, renewals, registers, leave and working-hour rules for offices and shops. | Within 30 days of starting |
| Factory units | Factory registers, shift and overtime records and contract labour documents for mills, foundries and SIDCO units. | Monthly |
| Minimum wages | Checks every role against the rate for its scheduled employment and zone, plus dearness allowance. | On every revision |
| PF, ESIC, TDS and Labour Codes | Runs the central framework on the same compliance calendar with the same team. | Monthly and quarterly |
THE STACK
What does HRTailor do for Coimbatore businesses?
Four services, one subscription, one accountable team:
02
Payroll Processing
Wage categories, shift allowances and overtime alongside IT salary structures, in one monthly run.
03
Compliance Management
Tamil Nadu registrations, half-yearly PT, the January LWF and PF, ESIC and TDS on one calendar.
04
Cloud HRMS
Biometric shift attendance, self-service and documents for floor and office teams.
CHOOSING A PARTNER
Payroll software or payroll outsourcing in Coimbatore: which do you need?
The short answer
HR and payroll software sold in Coimbatore calculates salaries, tracks attendance and produces payslips. It does not run itself: someone in your company still has to pay Professional Tax to the corporation each half-year, file the Labour Welfare Fund before 31 January, keep the Shops Act registration and factory registers current, file PF, ESIC and TDS on time and handle employees. Low-cost local payroll services usually process salaries only and leave the rest with you. If you already have an experienced HR or accounts person with time to spare, software alone can be enough. If you do not, a managed HR firm is usually the better fit. When comparing providers, ask who owns each filing, whether they handle shift and contract labour records, and what the invoice looks like in month six. HRTailor includes a Cloud HRMS and the team that runs it, for Coimbatore SMEs with 5 to 100 employees, from ₹10,000 a month plus GST.
| Type of provider | Best for | What you still do yourself |
|---|---|---|
| HR and payroll software | Teams with an experienced HR person | Running payroll, filings and employee work |
| Payroll-only service | Calculating salaries | Registrations, registers, letters, employee issues |
| Staffing or manpower firm | Putting workers on another company's rolls | Day-to-day HR for your own employees |
| Managed HR (HRTailor) | SMEs with 5 to 100 employees | Approve payroll and make people decisions |
PAYROLL
How does payroll outsourcing in Coimbatore work?
HRTailor runs end-to-end payroll for Coimbatore companies with 5 to 100 employees. Every payroll cycle is processed by the 7th of the month.
What is included
- Monthly salary and wage processing with payslips through the HRMS
- Professional Tax each half-year, and the Labour Welfare Fund each January
- PF and ESIC registration, monthly returns and challans, with PF coverage applied up to the new ₹25,000 monthly wage ceiling (from 17 September 2026)
- Quarterly TDS returns in Form 138 (formerly Form 24Q) and annual TDS certificates in Form 130 (formerly Form 16)
- Shift allowances, overtime and contract labour records for mills and units
- Pongal and Diwali bonus, arrears and full and final settlement
How it works, month by month
- 1Inputs
Your HR Manager collects attendance, leave, joiners, exits and pay changes from the HRMS.
- 2Processing
Salaries and wages are calculated with PF, ESIC, TDS and, in the right months, Professional Tax and Labour Welfare Fund.
- 3Your approval
You review one payroll summary. Nothing is paid without your sign-off.
- 4Payment
We prepare the bank transfer file and payslips reach employees through the HRMS.
- 5Filings
PF, ESIC and TDS returns are filed on time and challans saved for you.
WHERE WE SERVE
Which areas of Coimbatore do we serve? SIDCO to Avinashi Road
One fully online engagement covers every part of the city:
SIDCO & Kurichi estates
Pump, motor and engineering units with shift payroll and factory registers.
Singanallur & Ganapathy
Spinning mills and garment exporters with large shop-floor teams.
Avinashi Road & Peelamedu
IT and services companies hiring from the city's colleges.
Saravanampatti
IT parks and startup offices on the northern corridor.
RS Puram & Gandhipuram
Trading houses, retail, clinics and professional firms.
Tiruppur & Pollachi
Knitwear exporters and agri businesses in the wider region.
We also work with businesses in Kovaipudur, Thudiyalur, Mettupalayam, Erode and across Tamil Nadu.
INDUSTRY FIT
Which Coimbatore industries do we work with?
Textiles & Garments
Spinning mills and garment exporters with shift wages, overtime and buyer-audit records.
Pumps, Motors & Engineering
Foundries and job-work units with factory registers and contract labour documents.
IT & Services
Offer letters and payslips that hold up when engineers compare with Chennai and Bengaluru.
Healthcare & Education
Hospitals and colleges with mixed academic, clinical and support payrolls.
CALENDAR
What is the payroll compliance calendar for a Coimbatore employer?
| When | What is due | Who handles it |
|---|---|---|
| By the 7th of each month | TDS deducted from salaries in the previous month deposited | HRTailor |
| By the 15th of each month | PF and ESIC contributions and monthly returns for the previous month | HRTailor |
| Every half year | Professional Tax paid to the local body | HRTailor |
| Before 31 January | Tamil Nadu Labour Welfare Fund for employees on the rolls on 31 December | HRTailor |
| Every quarter | TDS return on salaries in Form 138 (formerly Form 24Q) | HRTailor |
| Once a year | TDS certificates in Form 130 (formerly Form 16) and statutory bonus | HRTailor |
Sources, checked 27 October 2026: Tamil Nadu Shops and Establishments Act, 1947; G.O. (Rt.) No. 231, Labour Welfare and Skill Development Department (365-day opening, extended from 24 August 2026); Tamil Nadu Labour Welfare Board contribution rules; Ministry of Labour and Employment notification S.O. 5109(E) of 17 September 2026 (PF wage ceiling ₹25,000); Income Tax Department form notes for Form 130 and Form 138. More detail: Tamil Nadu labour law compliance guide.
WHY HRTAILOR
Why do Coimbatore SMEs choose HRTailor?
A named HR Manager
One person who knows your mill and office, not a ticket queue.
Tamil Nadu done right
Half-yearly PT, the January LWF and Shops Act rules on one calendar.
Shift-ready payroll
Wage categories and overtime handled every month.
HRMS included
Self-service for your team, no separate licence.
5 to 100, one provider
Grow without switching HR partners.
THE MATH, HONESTLY
One HR Manager, or a full HR team for less?
In-house HR Manager
₹8 to 15 LPA
Plus benefits, months of hiring and the risk of a wrong hire. One person, no cover when they are on leave.
vs
HRTailor HR team
₹10,000/month
From, plus GST. A dedicated HR Manager, a team of 5 to 6 and a Cloud HRMS, with no hiring risk.
- No lock-in beyond your 6-month term
- Dedicated HR Manager from day one
- Cancel anytime after the term
Also serving → Tamil Nadu · Chennai · Madurai
FAQS
What Coimbatore owners ask first .
HRTailor plans start at ₹10,000 a month plus GST for a small team, with the Cloud HRMS included. The final price depends on headcount, the number of units and whether you need payroll only or a full HR department. Every charge is listed on our pricing page.
Professional Tax in Tamil Nadu is set by the local body and paid every half year, not monthly, and never more than ₹2,500 a year per employee. We deduct and pay the amount set by the Coimbatore City Municipal Corporation or your local body.
₹20 from the employee and ₹40 from the employer once a year, for employees on the rolls on 31 December, paid online before 31 January.
Yes. Shift workers with wage categories and overtime and salaried office staff are processed in the same cycle, each with their own rules.
We serve Coimbatore fully online from our Mumbai office: video calls, digitally signed documents and a Cloud HRMS cover everything a local visit would.
No. Your employees stay on your own rolls. HRTailor runs their payroll, compliance and HR as your outsourced HR department.
About three weeks: we study your records, run a trial payroll alongside your current process, then go live with self-service for every employee.
Coimbatore makes things properly. So should your HR .
Tell us how your Coimbatore unit runs. We will show you what proper HR looks like for it.