Leave & Attendance Management System India | Policy Design & Tracking
What Is Leave and Attendance Management?
Leave and attendance management is the systematic process of tracking employee work hours, managing leave entitlements and applications, enforcing company attendance policies, and ensuring compliance with Indian labour laws regarding working hours, rest days, overtime, and leave benefits. For Indian businesses, this function involves navigating a web of central and state regulations that govern how much leave employees are entitled to, how attendance must be recorded, and what happens with unused leave balances.
Modern leave and attendance management goes beyond paper registers and manual tracking. It encompasses digital attendance capture through biometric devices, mobile check-ins, or IP-based systems; automated leave balance computation; multi-level approval workflows; integration with payroll for accurate salary computation (especially for loss-of-pay and overtime scenarios); and analytics that help management understand absenteeism patterns and workforce availability.
According to Kronos India (2023), Indian companies lose an average of 7.4% of payroll costs to unplanned absenteeism and inefficient attendance management. For an SME spending Rs.50 lakh annually on salaries, that translates to Rs.3.7 lakh in avoidable losses — more than the annual cost of a professional attendance management system.
Key Highlights
Leave and attendance management is part of HRTailor’s integrated HR outsourcing plans:
Starter Plan
Rs.10,000/month
Covers leave and attendance for up to 15 employees: leave policy configuration, web-based attendance, leave balance tracking, basic approval workflows, and payroll integration.
Standard Plan
Rs.12,500/month
Everything in Starter plus biometric device integration, mobile attendance with GPS, multi-state leave policy management, shift scheduling, attendance analytics, leave encashment processing, and HRTailor.AI self-service portal access.
For standalone leave and attendance management or companies with more than 15 employees, contact us for customised pricing.
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Advantages with HRTailor
Dedicated Online
HR Manager
You will receive a Dedicated Online HR Manager from HRTailor specifically for you and your business.
Organizational Growth
With HRTailor efficient HR processing, HRTailor will assist you in growing your firm.
Saving
Time
HRTailor will free up your valuable time so you can concentrate on your main tasks.
Security of
AWS
You’ll get AWS security with HRTailor. Data security is something not to be concerned about.
Leave and Attendance Management Pricing
State-Wise Leave Entitlements Under Shops and Establishments Acts
This reference table helps you understand minimum leave entitlements across major Indian states. HRTailor configures your leave policies to meet or exceed these statutory minimums.
| State | Earned Leave (per year) | Casual Leave (per year) | Sick Leave (per year) | Maternity Leave |
|---|---|---|---|---|
| Maharashtra | 21 days | 8 days | 8 days | 26 weeks (Maternity Benefit Act) |
| Gujarat | 15 days | 12 days | 12 days | 26 weeks (Maternity Benefit Act) |
| Karnataka | 18 days | 12 days | 12 days | 26 weeks (Maternity Benefit Act) |
| Tamil Nadu | 12 days | 12 days | 12 days | 26 weeks (Maternity Benefit Act) |
| Delhi | 15 days | 12 days | 12 days | 26 weeks (Maternity Benefit Act) |
| Telangana | 15 days | 12 days | 12 days | 26 weeks (Maternity Benefit Act) |
Note: Maternity leave of 26 weeks is mandated centrally under the Maternity Benefit (Amendment) Act 2017 and applies uniformly across all states. Leave entitlements above are minimum statutory requirements; companies may offer more generous policies. For a complete statutory compliance assessment, contact HRTailor.
Automate Your Leave and Attendance Management
Stop losing time and money to manual attendance tracking and non-compliant leave policies. HRTailor provides a complete, state-wise compliant leave and attendance management solution that integrates seamlessly with your payroll.
Leave policy designed in 3 business days. Plans from Rs.10,000/month. Biometric integration included.
Related HR Outsourcing Services
- Payroll Processing Outsourcing — Attendance data feeds directly into accurate salary computation
- Statutory Compliance Services — State-wise leave compliance as part of overall labour law adherence
- HRTailor.AI HRMS Software — Self-service leave and attendance platform for employees and managers
- Employee Onboarding Services — Leave and attendance setup for new hires from Day 1
- Exit Management Services — Leave encashment computation as part of full and final settlement
