01
HR Outsourcing
Joining formalities to clean exits, with personnel files, attendance and leave in between, handled by a named HR Manager.
📍 Patna, Bihar
HR AND PAYROLL OUTSOURCING, PATNA
HR and Payroll Outsourcing in Patna
HRTailor runs HR and payroll for Patna and Bihar SMEs with 5 to 100 employees. A dedicated HR Manager, a small HR team and a Cloud HRMS handle payroll, PF, ESIC, Bihar Professional Tax, minimum wages, registrations, onboarding and exits for businesses on Boring Road, Frazer Road, Kankarbagh, Bailey Road and in Hajipur, fully online, from ₹10,000 a month.
Bihar compliance coveredPF, ESIC, Professional Tax, minimum wages and registrations handled.
022 4896 7640Call us Mon to Fri, 9:30 am to 6:30 pm
Fully online in PatnaRun from our Mumbai office through the Cloud HRMS, digital signatures and video reviews.
5 to 100 employeesPlans from ₹10,000 a month. No hidden fees.
WHAT YOU GET
Four numbers, zero asterisks .
200+
Startups & SMEs served across India
₹10K
Starting price per month + GST
3 wk
From signup to fully operational
0
Hidden fees, ever
WHY OUTSOURCE IN PATNA
What is HR outsourcing, and why do Patna companies use it?
In short
HR outsourcing means a specialist firm runs your people processes for a fixed monthly fee. For a Patna company with 5 to 100 employees, HRTailor provides a dedicated HR Manager, a small HR team and a Cloud HRMS that handle payroll, PF and ESIC returns, Bihar Professional Tax, minimum wages, appointment letters, attendance, leave, exits and employee queries. Patna's economy was built by traders and distributors, and now includes a large coaching and education sector, private healthcare and contractors who work with government departments. Many of these firms have managed people informally for years and now run a payroll too large for a diary and a spreadsheet: letters exist for some staff and not others, and registrations were done once and never revisited. Experienced HR people are scarce locally. Plans start at ₹10,000 a month plus GST, less than one in-house HR hire. Companies above about 100 employees, or those wanting software only, are usually better served elsewhere.
01
Informal to formal
Family and founder-run firms need letters, records and policies without losing how they already work.
02
Rules that keep changing
Bihar replaced its Shops Act in 2025 and repealed that Act in 2026. Much of what is written online is out of date.
03
Contracts that need records
Government and PSU contractors must show wage records and statutory proofs to keep their contracts.
BIHAR COMPLIANCE
Which labour laws apply to employers in Patna?
The short answer
Patna employers follow Bihar's state rules on top of the central framework. Bihar Professional Tax applies to salaried employees on annual income: nil up to ₹3 lakh, ₹1,000 for ₹3 to 5 lakh, ₹2,000 for ₹5 to 10 lakh and ₹2,500 above ₹10 lakh. The employer deducts it once a year from the September salary and deposits it by 15 November, with the statement and annual return due by the end of November. Bihar has no Labour Welfare Fund contribution. Bihar repealed its 2025 Shops and Establishments Act on 3 August 2026 because it overlapped with the central Occupational Safety, Health and Working Conditions Code, so registration now follows that Code. Minimum wages from 1 April 2026 run from ₹436 a day for unskilled to ₹672 for highly skilled work, revised every six months. PF, ESIC, TDS and the four Labour Codes apply as in every state.
| Rule | What HRTailor does | Key dates |
|---|---|---|
| Bihar Professional Tax | Registers the employer, calculates each employee's annual slab, deducts it from the September salary and files the statement and return. | Deposit by 15 November; returns by 30 November |
| Late joiners | Employees who become liable after September are deducted from the February salary. | Deposit by 15 April |
| Labour Welfare Fund | Bihar has no Labour Welfare Fund law, so nothing is deducted. | Not applicable |
| Establishment registration | Registers your establishment under the central OSH Code framework that replaced Bihar's repealed Shops Act, and keeps the registers it requires. | At start and on any change |
| Minimum wages | Checks every role against the current rate for its scheduled employment and applies each six-monthly revision. | April and October |
| PF, ESIC, TDS and Labour Codes | Runs the central framework on one compliance calendar with one team. | Monthly and quarterly |
| Bihar minimum wage from 1 Apr 2026 | Unskilled | Semi-skilled | Skilled | Highly skilled |
|---|---|---|---|---|
| Per day (monthly = daily x 26) | ₹436 | ₹452 | ₹551 | ₹672 |
THE STACK
What does HRTailor do for Patna businesses?
If a provider cannot show you all four of these, keep shortlisting:
02
Payroll Processing
Salaries from verified inputs, Bihar deductions applied in the right months, bank files and payslips issued.
03
Compliance Management
Registrations, returns and registers reviewed, brought up to date and then kept there.
04
Cloud HRMS
One system on staff phones for payslips, leave and documents, replacing the register and the WhatsApp group.
CHOOSING A PARTNER
How do you choose an outsourcing company in Patna and Bihar?
The short answer
Choose an HR outsourcing company in Patna or anywhere in Bihar on three things. First, a named HR Manager rather than a ticket queue: ask who will answer your employees' questions. Second, current Bihar knowledge: ask how they deduct Professional Tax, which in Bihar is taken once a year from the September salary, and how they handle registration now that the 2025 Shops Act has been repealed. A provider deducting Bihar Professional Tax every month is using another state's template. Third, a full price in writing: many local firms charge a percentage of payroll, so ask what the invoice looks like as you grow. Manpower and staffing firms suit companies that want workers placed on someone else's rolls, payroll processors suit companies that only need salaries calculated, and HRMS software suits teams with an experienced HR person. A managed HR firm such as HRTailor suits Patna SMEs with 5 to 100 employees, at a fixed fee from ₹10,000 a month plus GST.
| Type of provider | Best for | What you still do yourself |
|---|---|---|
| Manpower or staffing firm | Putting workers on another company's rolls | Day-to-day HR for your own employees |
| Payroll processor or accountant | Calculating salaries only | Registrations, letters, employee issues, exits |
| HRMS or payroll software | Teams with an experienced HR person | Running payroll, filings and employee work |
| Managed HR (HRTailor) | SMEs with 5 to 100 employees | Approve payroll and make people decisions |
PAYROLL
How do payroll outsourcing services in Patna work?
HRTailor runs end-to-end payroll for Patna companies with 5 to 100 employees, office, field and godown staff together. Every payroll cycle is processed by the 7th of the month.
What is included
- Monthly salary processing and payslips through the HRMS
- Bihar Professional Tax deducted once a year from the September salary and deposited by 15 November
- PF and ESIC registration, monthly returns and challans, with PF coverage applied up to the new ₹25,000 monthly wage ceiling (from 17 September 2026)
- Quarterly TDS returns in Form 138 (formerly Form 24Q) and annual TDS certificates in Form 130 (formerly Form 16)
- Incentive-linked pay for sales teams across districts
- Chhath and Diwali bonus, arrears and full and final settlement
How it works, month by month
- 1Inputs
Your HR Manager collects attendance, leave, incentives, joiners and exits from the HRMS.
- 2Processing
Salaries are calculated with PF, ESIC and TDS, plus Professional Tax in September and February.
- 3Your approval
You review one payroll summary. Nothing is paid without your sign-off.
- 4Payment
We prepare the bank transfer file and payslips reach employees through the HRMS.
- 5Filings
PF, ESIC, TDS and Professional Tax are paid and filed on time, with challans saved for you.
WHERE WE SERVE
Which areas of Patna do we serve? Boring Road to Hajipur
One manager, one system and one fee across the metro area:
Boring Road & Patliputra Colony
Clinics, coaching centres and professional offices in the most office-dense stretch.
Frazer Road & Dak Bungalow
Trading firms, agencies and regional offices of national brands.
Exhibition Road & Kankarbagh
Dealerships, electronics traders and retail businesses with counter and field staff.
Bailey Road corridor
Institutes, healthcare centres and newer commercial complexes to the west.
Patliputra Industrial Area
Processing and packaging units that need wage records and registers.
Hajipur & across the Ganga
Units in the Vaishali industrial belt run alongside Patna offices.
We also work with businesses in Danapur, Rajendra Nagar, Gandhi Maidan, Muzaffarpur, Gaya, Bhagalpur and across Bihar.
INDUSTRY FIT
Which Patna industries do we work with?
Distribution & Trading Houses
Sales teams across districts, godown staff and incentive-linked pay where half the workforce never visits head office.
Education & Coaching
Academic-session contracts, batch rosters and faculty paperwork for Patna's coaching economy.
Healthcare & Diagnostics
Shift-linked payroll, qualification records and policies for hospitals, labs and clinics.
Government & PSU Contractors
Wage records, statutory proofs and employee files that department contracts demand.
CALENDAR
What is the payroll compliance calendar for a Patna employer?
| When | What is due | Who handles it |
|---|---|---|
| By the 7th of each month | TDS deducted from salaries in the previous month deposited | HRTailor |
| By the 15th of each month | PF and ESIC contributions and monthly returns for the previous month | HRTailor |
| September salary, deposit by 15 November | Bihar Professional Tax for the year; statement and annual return by the end of November | HRTailor |
| February salary, deposit by 15 April | Professional Tax for employees who became liable after September | HRTailor |
| Every quarter | TDS return on salaries in Form 138 (formerly Form 24Q) | HRTailor |
| April and October | Minimum wage revisions applied to every role | HRTailor |
Sources, checked 26 October 2026: Bihar Professions, Trades, Callings and Employments Taxation Act, 2011 (Bihar Act 10 of 2011) and Bihar Professional Tax Rules, 2011, rule 5; Bihar Shops and Establishments (Repeal) Act, 2026 (Bihar Act 15 of 2026, Gazette 3 August 2026); Bihar Labour Resources Department minimum wage notification effective 1 April 2026; Ministry of Labour and Employment notification S.O. 5109(E) of 17 September 2026 (PF wage ceiling ₹25,000); Income Tax Department form notes for Form 130 and Form 138.
WHY HRTAILOR
Why do Patna SMEs choose HRTailor?
A named HR Manager
Someone who actually picks up the phone, not a ticket queue.
Bihar kept current
Annual PT, the Shops Act repeal and wage revisions applied correctly.
Fixed fee
A flat monthly price, not a percentage of your payroll.
HRMS included
Payslips, leave and documents on every employee's phone.
5 to 100, one provider
Scale without switching HR partners.
THE MATH, HONESTLY
One HR Manager, or a full HR team for less?
In-house HR Manager
₹8 to 15 LPA
Plus benefits, months of hiring and the risk of a wrong hire. One person, no cover when they are on leave.
vs
HRTailor HR team
₹10,000/month
From, plus GST. A dedicated HR Manager, a team of 5 to 6 and a Cloud HRMS, with no hiring risk.
- No lock-in beyond your 6-month term
- Dedicated HR Manager from day one
- Cancel anytime after the term
FAQS
Questions from Patna owners .
HRTailor plans start at ₹10,000 a month plus GST for a small team, with the Cloud HRMS included. It is a fixed fee, not a percentage of payroll. Every charge is listed on our pricing page, and you get a written quote after a free call.
Yes, once a year. Bihar Professional Tax is nil up to ₹3 lakh of annual income, ₹1,000 for ₹3 to 5 lakh, ₹2,000 for ₹5 to 10 lakh and ₹2,500 above ₹10 lakh. The employer deducts it from the September salary and deposits it by 15 November.
No. Bihar has no Labour Welfare Fund law, so no LWF deduction appears on a Patna payslip.
No. Bihar repealed its 2025 Shops and Establishments Act on 3 August 2026, because it overlapped with the central OSH Code. Registration now follows that Code, and we handle it for you.
From 1 April 2026: ₹436 a day for unskilled, ₹452 for semi-skilled, ₹551 for skilled and ₹672 for highly skilled work. It is revised every six months, so we check every role after each revision.
Not for you. Both sites sit in one engagement, with each location's registrations and records kept separately, and one payroll, one dashboard and one invoice.
No. We formalise what already works, your pay practices, hierarchy and festival calendar, into proper letters, records and policies. The family keeps running the business.
Shortlisting HR companies? Start where the answers are straight .
One conversation with a real HR Manager and you will know exactly how we compare.