HR Setup Services for Statutory Compliance & Scalable Growth
Payroll • Statutory Compliance • HR Outsourcing • HRMS • Employee Helpdesk
Setting up HR the right way is critical for statutory compliance, payroll accuracy, and long-term business stability. Your legal obligations vary by state and employee count and incorrect applicability, missing registrations, or weak documentation can lead to penalties, disputes, and audit complications. Our structured HR setup services are designed for multi-state businesses and growing teams. We map statutory applicability, complete registrations, align payroll compliance, structure employee coverage, and build audit-ready documentation all from day one.
A Clear HR Setup Journey
Delivered by senior HR leaders audit-ready outcomes for India operations.
Payroll • Statutory Compliance • HR Outsourcing • HRMS • Employee Helpdesk
Step 1: HR Department Setup
- Custom HR policies as per Labour Laws
- Custom HR letters for your Company
- Compliant Salary Structure designing
Step 2: Statutory Compliances
- Audit company's existing Compliance status
- Help with registrations of PF, ESIC, PT, LWF
- Set processes for Statutory Compliances
Step 3: HRMS +
Payroll Setup
- Configure Cloud HRIMS for Company
- Onboard all Employees on HRIMS
- Setup Payroll, Attendance, Expenses on HRIMS
Go-Live & Monthly HR Activities
- Process Payroll, Compliances, Salary Payments
- Manage Employees & Onboard / Exits.
- Handle Monthly HR tasks
Why This Matters?
Setup done wrong becomes penalties, disputes, and audit issues.
We prevent common issues like incorrect statutory applicability, missing documentation proofs, and weak HR processes that lead to escalations.
What We Handle for You
Handled end-to-end. Tracked monthly.
- Registration & Updates
All required statutory registrations and updates - Challan Preparation & Payments
Right calculation, timely payment coordination - Compliance Calendar & Due-Date Tracking
Automated reminders, zero missed deadlines - Employee Coverage Management
Add/remove employees across applicable statutes - Audit & Inspection Documentation
Organized records, ready when authorities are asked - Government Notice Support
Response drafting, clarification, and follow-ups
Audit-Ready Compliance Pack
Always prepared. Always documented.
- Monthly Compliance Snapshot
Clear view of filings, payments, and status - Filing Proofs & Challan Copies
Centralized, searchable, and downloadable - Employee Coverage Records
Statute-wise and employee-wise documentation - Historical Compliance Archive
Access past filings anytime - Audit & Inspection Support Notes
Ready explanations, clarifications, and supporting documents - Exception & Delay Tracking
Documented deviations & corrections
Benefits of a Solid HR Setup:
Employee Retention
Smart & Efficient Operations
Leadership Focus
Compliance & Risk Protection:
Employee Engagement & Growth
How HRTailor’s Online HR Setup Services will Assist
HRTailor’s online HR services help businesses manage HR operations securely, efficiently, and in full compliance — whether you're a startup or scaling up. We're with you at every step.
HR Policies:
We craft clear, legally compliant HR policies tailored to your business—covering conduct, leaves, benefits, and performance reviews. Everything is digitized for easy access and consistency, whether your team is remote or on-site. We also provide a ready-to-use employee handbook with code of ethics, grievance handling, and escalation protocols.
Salary Structure Design:
We design transparent, compliant salary structures that balance market competitiveness with regulatory accuracy—including PF, ESIC, and tax liabilities. HRTailor’s cloud system lets you manage salary approvals, CTC breakdowns, and incentive schemes entirely online—eliminating paperwork while giving employees real-time visibility into their pay.
HRMS Setup:
HRTailor’s fully cloud-based HRMS digitizes every HR function—payroll, attendance, agreements, and analytics—making HR operations faster, cheaper, and more consistent across the board. It brings transparency, accuracy, and ease for both admins and employees, eliminating manual errors and experience gaps.
Employee Documentation:
We digitize and securely store all essential HR documents—offer letters, consultant agreements, NDAs, appointment and exit papers—ensuring easy access and audit-readiness. With e-sign workflows built in, your documentation process stays fast, compliant, and fully online.
Statutory Compliance Setup:
Compliance shouldn’t be the nightmare it often is. HRTailor handles all essential registrations—PF, ESIC, LWF, Professional Tax, and Labour Compensation—entirely online. We also configure monthly challans and e-remittance workflows, ensuring your setup is not just consistent and legal, but paperless and hassle-free.
Why Choose HRTailor for HR Setup Services:
HRTailor offers integrated online HR services with a professional service for businesses with Functions and Integrated Implementation offered within a considerable history of HR services offered online for implementation that would fulfill any HR need of yours. Everything possible should be organized into separate scopes for ranging or parallel payroll duties-within budget limitations, including taxation compensation regimes.
Want a Customized HR Setup Plan for Your States & Team Size?
Get a structured compliance roadmap tailored to your locations and employee count
Built to prevent penalties and future audit risks!
Contact Us
Frequently Asked Questions — HR Setup
HR Setup is the one-time foundational engagement that creates the complete HR infrastructure your company needs before a professional HR function can operate. It covers: HR Policies — a complete policy manual covering leave, code of conduct, work hours, disciplinary procedures; HR Documents and Letters — templates for offer letters, appointment letters, confirmation, increment, warning, and relieving letters; Salary Structure — a CTC-to-take-home structure built to be tax-efficient and statutorily compliant; Statutory Compliance Setup — PF, ESIC, PT, and LWF registration where applicable; and Cloud HRMS Setup — full deployment including employee profiles, leave structures, payroll configuration, and attendance settings.
For a startup of approximately 20 employees, HR Setup typically takes 3 to 4 weeks from the date of contract signing and receipt of required information. The typical sequence: intake call in Week 1, statutory registration applications and salary structure draft in Weeks 1–2, HR policy drafts for review in Week 2, revisions and approvals in Weeks 2–3, and HRMS configuration and go-live in Weeks 3–4. If PF is already registered and a basic salary structure exists, the timeline can be shorter. Companies with multi-state requirements or multiple approval stakeholders should allow 4 to 5 weeks.
Yes. Where your company has not yet registered under the applicable statutory acts, HRTailor initiates and coordinates the registration process as part of HR Setup. PF registration under the Employees' Provident Funds Act, 1952 is required for establishments with 20 or more employees. ESIC registration under the ESI Act, 1948 applies for establishments with 10 or more employees. PT and LWF registrations depend on your state of operations. Note that government processing timelines for statutory registrations are outside HRTailor's control — HRTailor submits documentation and follows up, but certificates are issued by the respective departments.
HR Setup is a one-time engagement. It creates the infrastructure. Monthly HR Solutions is the ongoing service that operates on that infrastructure. Without HR Setup, the monthly service has no policy framework to implement, no HRMS to operate, and no salary structure to run payroll against — which is why HR Setup is a prerequisite, not optional. After Setup is complete, the monthly service takes over: your HR Manager manages onboarding, handles employee queries, runs payroll, files compliance challans (in Package 2), and keeps the HR function running month to month. HR Setup is a one-time cost. Monthly HR Solutions is a recurring monthly subscription.
HR Setup is charged as a one-time fee ranging from INR 30,000 to INR 50,000 + 18% GST. The final fee depends on employee headcount, number of states, whether statutory registrations already exist, complexity of your compensation structure, and volume of policy customisation required. A company of 10 employees in a single state with no prior HR infrastructure would typically be at the lower end. A company of 40 employees across three states with an existing non-compliant structure would be closer to the upper end. The fee is quoted definitively after an initial discovery call. Following Setup, monthly packages begin at INR 10,000/month (Without Compliance) or INR 12,500/month (With Compliance) for up to 15 employees.
HR Setup Pricing
One-time investment. Quoted after discovery call. GST extra.
One-Time HR Setup Fee: INR 30,000 – INR 50,000 + 18% GST
The final fee within this range is confirmed after an initial discovery call. What determines where your quote falls:
- Employee headcount at the time of setup
- Number of states where your employees are based
- Whether PF, ESIC, PT, and LWF registrations already exist or need to be applied from scratch
- Complexity of your existing compensation structure
- Industry-specific policy requirements
What HR Setup delivers: Statutory registrations, complete HR policy manual, all standard HR document templates, tax-efficient salary structure, and full HRMS deployment — ready for Day 1 of your monthly HR service.
Package 1 — Without Compliance
INR 10,000/month (up to 15 employees)
+ INR 400 per employee/month above 15 | + 18% GST
6-month minimum | 3 months advance billing | HRMS included | No site visits
Package 2 — With Compliance
INR 12,500/month (up to 15 employees)
+ INR 500 per employee/month above 15 | + 18% GST
Includes PF, ESIC, PT, LWF challan filing + TDS processing
This service page was reviewed by Abhijit Divekar, Managing Partner at HRTailor, with extensive experience in building compliant HR infrastructure for startups and growing businesses across India. View profile →
Key Highlights
Why Choose HRTailor for HR Setup?
Statutory Registrations Done Correctly From Day One
You will receive a Dedicated Online HR Manager from HRTailor specifically for you and your business.
A Salary Structure That Survives an Audit
Many startups run on ad hoc salary structures where the CTC breakdown was decided informally and has never been documented. During a labour department inspection or an income tax audit, this creates serious exposure. HRTailor designs your salary structure to be legally defensible, tax-efficient for employees, and compliant with applicable statutory deduction requirements — all documented in writing and loaded into the HRMS from Day 1.
HR Policies That Actually Reflect Your Operations
Generic HR policy templates downloaded from the internet contain clauses that contradict each other, reference laws incorrectly, or set expectations your business cannot meet. HRTailor drafts your policy manual based on your actual headcount, industry, work model (office, remote, or hybrid), and statutory obligations — reviewed with you before finalisation so every clause is something your management team can enforce.
HRMS Deployed and Tested Before Monthly Service Begins
You'll get AWS security with HRTailor. Data security is something not to be concerned about.
Don't run the risk of running your business with an Unstructured HR system!!
HRTailor does not just provide HR tools — you get a complete, compliant HR infrastructure built specifically for your headcount, states of operation, and business stage. Every deliverable from the Setup phase is documented, registered, and loaded into your HRMS before your monthly HR service begins.